Project Finance & Administration Manager

Project Finance & Administration Manager, Vietnam Country Program
Tracking Code: 5881

Job Description

Please note: Vietnamese nationals are encouraged to apply. This position is contingent on donor funding.

Please submit a cover letter with your resume describing your interest in this position and how you meet the requirements. Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to be considered and confirm this in their cover letter. PATH offers a highly dynamic work environment and provides competitive compensation and benefits based on experience. Salary and benefit package are paid in VND.

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

The Vietnam country office is committed to respond to community health needs in Vietnam and works in such areas as reproductive, maternal, and child health, TB, HIV, vaccines and immunization, emerging and epidemic diseases, and health technologies. To achieve impact, PATH Viet Nam works across the public and private sectors and focuses on sustainable,
system-level changes.

PATH anticipates the release of a United States Agency for International Development (USAID) project entitled Healthy Markets Activity with an overall goal to contribute to the prevention of new HIV infections among most at risk populations. The expected program will include a network of complementary partners to bring about changes that result in strengthened local leadership and capacity for comprehensive and effective programming and social marketing of critical HIV goods and services.

PATH is seeking a Project Finance & Administration Manager, based in Hanoi, Vietnam, to oversee financial and administrative operations of the project and be responsible for the following key activities:

  • Establish financial systems and policies for the project to ensure compliance with USAID and PATHpolicies, practices and regulations;
  • Provide financial and administrative support in the design, implementation, and monitoring of project activities;
  • Advise project staff on donor requirements; and provide training on financial management, recordkeeping, operational systems, and policies as needed;
  • Develop and monitor budgets for the project;
  • Document and accurately communicate deliverables, milestones, and award compliance requirements to the Responsible Project Managers (RPM) and program staff;
  • Work with program staff and Headquarter to finalize and administer subagreements, subcontracts, MOU and other related project agreements;
  • Effectively communicate with and orient subrecipients to ensure understanding of donor regulations, cost norms and requirements. Ensure the financial monitoring of all
  • project sub-grants in accordance with proper accounting principles and donor requirements;
  • Lead procurement process to ensure proper planning, purchasing and distribution of project products in compliance with PATH policies and donor regulations;
  • Analyze project expenses, including subrecipient financial reports, on a monthly and quarterly basis;
  • Assess cost-effectiveness of methodologies proposed by the project leadership team;
  • Coordinate input for the annual budgeting process with the Chief of Party and subrecipients;
  • Supervise other financial and administrative staff;
  • Ensure preparation and submission of complete and accurate financial reports and cash requests to PATH HQ and USAID;
  • Maintain effective linkages between technical components, grants and finance and administrative functions within the project.

Required Skills

  • Good financial and administrative skills, including mastery of relevant software, such as Excel and accounting software;
  • Expertise in the financial, regulatory, and contracting aspects of USAID;
  • Excellent oral, written, and presentation skills in English;
  • Ability to multi-task and to delegate, as appropriate;
  • Clear interpersonal communication skills;
  • Ability to work effectively with project technical team on project finance and administration issues and tasks.

Required Experience

  • University degree in business administration, accounting, economics or other relevant field;
  • At least seven (07) years of experience working on donor-funded health and/or development programs in Vietnam, with substantial expertise in USAID contracts and financial management;
  • At least one (01) year in a supervisory role.

Job Location: Hanoi, Vietnam

Company Location: Vietnam, Hanoi

Position Type: Full-Time/Regular


Job Details
Organisation Name: 
Ha Noi
Application Deadline: 
Sat, 2014-05-17