Project Financial and Administrative Assistant

USAID’s “Avian and Pandemic Influenza Initiative”, implemented by Abt Associates Inc., aims to strengthen Vietnam’s public and private capacities to prevent, rapidly detect, and respond to avian and pandemic influenza (API) and other zoonotic threats; and to begin preparing for a possible human influenza pandemic.  The technical focus of the project (with special emphasis on USAID’s focus provinces of Hung Yen, Ha Nam, Quang Tri, Can Tho and Kien Giang) includes:

(1) Prevention of AI transmission among animals;

(2) Prevention of AI transmission to and among humans;

(3) Development of pilot activities to improve bio security practices and overall supply chain bio security, including adapting and expanding model rural slaughterhouses;

(4) Improved quality of human case management and infection control. 

Based in the project’s satellite office in Quang Tri, the Project/Accounting Assistant will support and report to the Project Regional Managerfor Central Vietnam. This position involves frequent travel in Quang Tri as well as in new central provinces that may be included in the project.

- Assist Project Regional Manager (PRM), Technical Team and F&A team to organize successful advocacy events in Quang Tri and central region to share lessons learnt and advocate for wider application by other provinces.
- Assist PRM and F&A team in arrangements, logistics in trainings, meetings and workshops, vehicle arrangement to ensure all activities in Quang Tri Province and central region are well organized
- Assist PRM in checking all claims, payment requests in Quang Tri field office, budget monitoring, prepare for monthly financial report, review all deliverable of subcontractors to ensure accurate based on the cost norm, financial policies and procedures of organization.
- Assist PRM in providing monitoring the performance and implementation of subcontractor(s) in tracking with the quality as expected in Quang Tri and central region
- Assist the PRM in daily coordination with local partners
- Work with the PRM and the DDFA to support project implementation according to project plans, financial guidelines, and budget norms. Review vendor invoices for accuracy and completeness in order to ensure compliance before making payment/reimbursement.
- Do travel in Quang Tri and new project provinces if relevant for money reimbursement.
- Be responsible for managing, archiving and purging office files (both hard and electronic copies).

In addition, she/he will also support logistics, administrative work for those events for Ha Noi Office if required, for instance, hotel, air ticket, vehicle bookings, payments review and management for vendors, service providers, staff leave record.
B. Skills/Knowledge Required:

- Bachelors Degree in Accounting, administration or other relevant field.
- At least 5 years of professional experience in administrative and management is required; previous working experience with International Organizations is strongly preferred.
- Experience on other international development projects, especially USAID-funded projects, is highly desirable.
- Fluency in both written and spoken English required.
- A good command of financial and other computer applications such as MS Word, Excel, Quicken, and Access, as well as a working knowledge of the internet and email.

Please submit a letter of interest and a recent Curriculum Vitae by email to the following address: [email protected] and [email protected] . Email submission is preferred, however, documents can also be mailed or delivered to:
 Attn: Application for Project Financial and Administrative Assistant 
 USAID’s Avian and Pandemic Influenza Initiative  
 176B Le Duan, Dong Ha city, Quang Tri

Deadline for submission:  December 7, 2012

Job Details
Organisation Name: 
Abt Associates Inc.
Quang Tri
Application Deadline: 
Fri, 2012-12-07