Project Manager

Australian Foundation for the Peoples of Asia and the Pacific (AFAP) is an international aid organization specialising in innovative projects in health, rural development and environment in Vietnam since 1989.

The organisation is seeking qualified candidates for the post of Project Manager to manage the development and implementation of climate change and governance programs under the AusAID NGO Cooperation Program (ANCP) for AFAP.

The Project Manager is expected to provide leadership to program teams to ensure timely and effective project implementing, reporting, donor liaison and activity planning. The post holder should understand and ensure quality assurance of project outputs and work closely with local and national government agencies.

Annual gross of the post ranges between US$ 18,000 and US$ 22,500.

Applicants should e-mail Curriculum Vitae (CV), together with a cover letter which clearly explains interest in the position and how you match the post requirements to: [email protected]

Hard copy of the application is encouraged to send to:
AFAP Vietnam
No. 30, Lane 12, Dang Thai Mai Street, Tay Ho, Hanoi

Deadline for submission: 6th August 2012.

Job Description – Project Manager
1. Key Function: To lead the project team in managing and implementing on climate change, food security and governance projects North West and Mekong Regions of Vietnam.
2. Reporting to: AFAP Project Manager will be based in Ha Noi and report to Vietnam Country Director.
3. Key Responsibilities

Program Management and Implementation
- Coordinate the approval process and implementation of climate change, food security and governance projects in North-West and Mekong regions of Vietnam.
- Supervise the completion of MOUs with partners.
- Project development and administration, ensuring donor contractual commitments are met.
- Participate in the development and review of all project documents;
- Prepare Terms of Reference for consultants and manage them;
- Work with project partners in the development of workplans that are consistent with the project’s objectives.
- Identify and help address issues and problems that may jeopardize outputs, including risk management analysis.
- Organise and facilitate the implementation of technical training workshops for district, provincial level partners.
- Organise and participate in project mobilisation and planning meetings.
- Facilitate active involvement of partners in all stages of the project.

Monitoring and Evaluation
- Establish and manage project monitoring and evaluation systems.
- Develop appropriate monitoring systems and work with local partners to collect information on project indicators on a monthly basis.
- Collect monitoring data on a monthly basis to help with evaluation.
- Conduct appraisal, evaluations and impact assessment of managed projects.
- Organise review and evaluation meetings as well as present information and results at key meetings.

Reporting
- Prepare project reports required by donors and other agencies.
- Report monthly or quarterly on the progress of project activities depending on size/ scale of project.
- Complete field trip reports.
- Provide template to partner to complete activity reports and quarterly reports.

Communication and Fund Raising
- Represent AFAP Viet Nam at approved professional forums, meetings and/or conferences.
- Promote the work of AFAP through the presentation of professional reports, articles and papers for publication (as appropriate).
- Identify donor opportunities for program development in collaboration with partners.
- Assist Country Director in implementation and refinement of strategic and operational plans for AFAP in Viet Nam.
- Develop concept papers and proposals that comply with Vietnam Government priorities and AFAP Viet Nam’s programming priorities and strategic directions (needs assessment, proposal development, proposal submission)
- Build capacity of program staff and partner organisations for quality program development including participatory methods for project design.

Networking and Advocacy
- Attend conferences and seminars in Vietnam or internationally
- Attend network meetings in Hanoi
- Contribute to advocacy and public awareness events/campaigns

4. Requirements:
- At least 5 years of NGO administrative and project management experience.
- Knowledge of, and interest in climate change, food security and governance.
- Track record in project proposal writing including budgets and logframes
- Excellent interpersonal and communication skills
- Ability to work effectively within a team and to supervise/coach staff
- Willingness to travel to project sites on a regular basis
- Flexibility in work including a willingness to learn and adapt to new situations
- Good computer skills (Word, Excel, Power Point)
- Fluent English and Vietnamese, both spoken and written
- Bachelor’s degree in a relevant subject. Master degree is preferable.

5. Application procedure:
Applicants should e-mail Curriculum Vitae (CV), together with a cover letter which clearly explains your interest in the position and how you match the post requirements to: [email protected]
Hard copy of the application is encouraged to send to:
AFAP Vietnam
No. 30, Lane 12, Dang Thai Mai Street, Tay Ho, Hanoi
Deadline for submission: 6th August 2012.
Only shortlisted candidates will be contacted.