Project Manager

Project Information

The project "Digital Learning and Accessible Technology for Improved Employability of Persons with Disabilities" is a 36 months project funded by the European Commission. The project aims to empower youth with disabilities and improve their employability through enhanced access to digital learning, telerehabilitation, and accessible technologies as well as increased engagement of disability-focused Civil Society Organizations. The project will work with youth with disabilities who need Alternative and Augmentative Communication (ACC) tools, rehabilitation services and economic services in their journey towards economic inclusion. At the same time, the project will work with government partners, employers, civil society organizations (CSOs), digital service providers, future ICT specialists, and organizations of persons with disabilities (OPDs) in building their capacities to promote workplace inclusion and inclusive service delivery. These initiatives reinforce HI's "twin-track approach", The project will take place in five provinces, including Ha Noi, Thua Thien Hue, Quang Tri, Binh Dinh, and Kon Tum. In Binh Dinh and Kon Tum, the project activities will be implemented by partners and local disability associations.   

About the position: Reporting to the Country Manager, the Project Manager (PM) contributes to the implementation of the mandate and the 5-year strategy of Humanity & Inclusion in Vietnam. S/he is responsible for implementing an EU funded small size grant. S/he ensures optimal quality and the impact of the project implemented by means of a delegation system with appropriate oversight mechanisms. With all the other HI managers, PM shares responsibility for the sound management and effective functioning of the global organization.

PM will manage a Technical Officer and two Social Facilitators and collaborate with one local NGO and Hanoi based team (Finance, Logistic, Technical, MEAL, Compliance). The PM will also be responsible for base office management.  

This position is contingent upon local approval, which we are expecting by July 2024.

Line Manager: Country Manager 

Duty Station: Thua Thien Hue (with frequent travel to Quang Tri. Also, occasional travels to Binh Dinh, Kon Tum and HI Vietnam representative office in Hanoi)

Starting date: The position is expected to be filled from 1^st August 2024.

Mission 1: Management

• Manager as a role model: embody HI's values on a daily basis, and be a role model;
• Manager as a coach for meaning: understand the strategy, make it explicit, translate it into operational objectives for his or her team, lead the necessary changes. Give meaning to each management action. Encourage inter and intra departmental exchanges of practice. Encourage innovation and risk-taking;
• Operational manager: organise the operational management of his or her team, structure the work around identified processes, steer performance and facilitate the resolution of problems;
• HR and Coach: contribute to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensure compliance with the code of conduct and institutional policies, the mindset and expected individual and collective behaviour.

Mission 2: Strategy and steering

• Contribute to programme or country operational strategy (StratOp);
• Draft new project proposals for the continuity or expansion of the project;
• Contribute to the drafting of new proposals for new opportunities, if necessary.

Mission 3: Operational implementation

Responsibility 1: Ensure the implementation of the project, in line with the logical framework and allocated budget

• Steer the project’s intervention strategy (promotion of disability inclusive employment, engagement of ICT stakeholders on rehabilitation, skills development, financial literacy and employment support) and put forward adjustments if the objectives change or if it is likely that they will not be met;
• Ensure that activities and the associated resources are planned, and implement the action plan;
• Ensure that activities are implemented in line with the project proposal and the allocated budget;
• Ensure project reporting, internally (within the programme) and externally (reporting to funding bodies, authorities and/or partners);
• Undertake expenditure and manage the project activity-specific budget lines according to the delegation he/she received based on the programme signature delegation table;
• Prepare and manage partnerships with the project implementation partners (OPDs, digital service providers, NGOs, government actors, etc.);
• Guarantee the proper archiving of information.

Responsibility 2: Ensure that project implementation complies with the existing frameworks

• Ensure the proper implementation and follow-up of institutional policies (specifically Project Quality Policy, Protection against Sexual Exploitation Abuse and Harassment and Age-Gender and Disability policies) and the other HI internal standards;
• Ensure compliance with the terms of the project proposal and the rules applied by the project funding body/bodies;
• Ensure compliance with global technical standards (i.e., twin-track approach, etc.) and norms by communicating and by involving the technical specialists and advisors with expertise in the project themes.

Responsibility 3: Ensure project monitoring, evaluation, accountability and learning

• Ensure project monitoring, specifically activity progress indicators and the expected outcomes;
• Develop and implement the project evaluation plan;
• Ensure that the project is accountable to the local stakeholders;
• Ensure project learning, taking into account lessons learned from similar previous projects, following the recommendations made throughout the project (from evaluations, support missions, audits, etc.), and capitalising on the acquired knowledge.

Responsibility 4: Ensure project data management

• Ensure that the appropriate data collection and management tools are in place on the project, in line with global standards;
• Ensure that data related to the project is collected and compiled in the project database;
• Carry out regular checks and makes any necessary corrections to the activity database.

Responsibility 5: Coordinate the teams involved in the project

• Facilitate coordination meetings between his/her direct team and the support services (empowerment, case management, assistive products, technical and vocational training, etc.) located in the area when necessary;
• Ensure that his/her team and the support teams (shared and technical services, in particular) work well together in order to facilitate the implementation of the project in the country;
• Facilitate the project steering committee.

Responsibility 6: Contribute to external project communication

• Contribute to HI’s external influence by taking part in networks, when required;
• Communicate about the project to partners, authorities and stakeholders when relevant.

Mission 4: Emergency Preparedness and Response

• Lead the emergency preparedness actions in his/her department and, in the event of an emergency, reorganize the priorities of his/her team according to the humanitarian priority, in order to ensure a quick and efficient response by HI.
  

Skill & Skill level

Knowing

Practicing

Proficient

Expert

Assessment

X

Intervention strategy

X

Planning, monitoring & coordination

X

Operation partnerships

X

Skill & Skill level

Knowing

Practicing

Proficient

Expert

Networking

X

Stakeholder mapping and analysis

X

Case management

X

Disability inclusive employment

X

Accessibility and Reasonable Accommodation

X

Referral mechanisms

X

Digital Inclusion

X

Disability inclusive financial education

X

Skill & Skill level

Knowing

Practicing

Proficient

Expert

Emergency response

X

Humanitarian monitoring and emergency preparedness

X

Skill & Skill level

Knowing

Practicing

Proficient

Expert

MEAL/Information Management (IM)

Results and indicators monitoring

X

MEAL/IM

Accountability to affected populations: participatory, non-discriminatory and responsible approaches

X

MEAL/IM

Responsible data management

X

Log/supply

Planning (supply)

X

Finance

Financial/budget management

X

Finance

Donor financial management

X

Institutional fundings

Proposal and narrative report writing

X

Security

Personal security management

X

Security

Security context analysis

X

Security

Base office management

X

Security

Develop mitigation measures linked to humanitarian security approaches

X

Advocacy

Networking & promotion of HI advocacy messages to external stakeholders

X

Global programme management

Management of major risks (safeguarding, fraud & corruption, security and major financial risks)

X

Skill & Skill level

Knows

Practices

Proficient

Expert

Frameworks and references

X

Office and collaborative tools

X

Stress management

X

Collaborating in a global organisation

X