Project Manager

CARE International in Vietnam is a Non-Government Organization representing the CARE International network in Vietnam since 1989. CARE in Vietnam’s Program Strategy is explicitly oriented around achieving impacts for particularly vulnerable and marginalised groups in Vietnam. To achieve this, we work with Vietnamese partners across sectors such as health services, rural livelihood development, disaster risk reduction and climate change adaptation. We recognise that women’s empowerment is a critical pathway for poverty reduction and place women and girls from marginalised population groups at the heart of our programming efforts.
CARE in Vietnam is now re-advertising for an experienced and qualified Vietnamese to fill in Project Manager for the HIV/AIDS project.
Position information

Position title:            Project Manager
Reporting to:            Health and Social Sector Program Coordinator
Contract:                 Two years contract with possibility of extension
Base in:                  Hanoi with regular travel

** Position Summary

This position is exist to make all project activities conducted in quality, timely and effective manner to achieve all the project objectives and indicators designed in the project log frame or project document . Project Manager (PM) works as a leader of the project team in planning, implementing and monitoring all project activities in line with CARE and the donor’s policies and guidelines, controlling the donor approved budget, preparing quarterly Costed Work Plan (CWP), reports to donor, maintaining good relationships with the donor, Vietnamese partners, and staff management.
Reporting Relationships
This position will directly oversee and receive reports from two Project Officers who are based in Ha Noi.

Duties

1.Planning:

a. Develop annual work plans, monitoring and evaluation plans in line with the submitted proposal in partnership with the project team and key stakeholders where appropriate and feasible.
b. Present work plans to project and key project partners to ensure their understanding of the logical flow of the project activities to reach consensus on implementation and approach to project activities and each of the partner’s roles and responsibilities in relation to them.

2.Implementation:

a. Effectively use all the project resources to ensure activities are implemented as planned and in accordance with CARE’s vision, mission, values and programming principles
b. Identify deviations from designed activities, unexpected/unintended problems and provide timely information to Health Program Coordinator or senior staff and suggest or take action to adjust after adequate consultation with the supervisor and, if necessary, with partners
c. Provide tight technical supervision to the project staff, partners and consultants for quality assurance, particularly in all kinds of trainings, workshop, outreach work and  IEC material development
d. Identify priorities of activity and sub-activity implementation to meet deadlines

3.Monitoring & Evaluation (M&E):

a. Work closely with the HSS Program Manager and HSS Program Coordinator (HPC) and, where appropriate external consultants to develop, monitor and revise the log frame to be correctly understood and interpreted by the project staff and partners.
b. Coach, assign and oversee individual project staff to do specific monitoring tasks based on CARE minimum M&E standards.
c. Use the monthly updated M&E data to assess the project progress of achieving the designed indicators in the logframe or in project document, and use it for Monthly Progress Reports and reports to donor
d. Regularly travel to project sites to assess partner performance and provide necessary support.

4.Report writing:

a. Prepare and update Monthly Progress Report as CARE template, and submit to the Program Support Officer and supervisor on the last working day of the report month
b. Prepare quarterly, semi-annual and annual reports and all necessary annexes to donor  as required and in correct format of donor
c. Submit these reports to the supervisor and HPC at least 5 days prior to the due date for finalization and timely submission to donor

5.Finance management:

a. Monthly control the project budget to ensure proper expenditure of each budget line to minimize any under-spending or over-spending greater than +/- 10% and comply with donor’s financial guidelines to prevent any potential disallowed costs.
b. Identify, inform and discuss any financial issues with the Finance Team and HPM in a timely manner.

6.Human resources management:

a. Staff: understand and use CARE staff policy as a tool of staff management and promote smooth and clear communication within project team and with other CARE staff
b. Consultant: develop TOR for consultants in consultation with the HPM; make decision of recruitment according to the authority level of PM; oversee the work progress and technical fitness of consultants; assess consultant work

7.Partnership maintenance:

   Develop and maintain good working partnerships with relevant partners such as: project donors, Vietnamese partners, and government agencies, international and national non-governmental organisations.

8. Involvement in proposal development: Provide lessons learnt of the past and current projects to help develop new proposal or contribution of innovative idea and approaches to new concept note with Senior Management Team.

9.Networking/alliances:

a.Represent CARE and the project at various meetings, workshops and events as required by the project or under direction from the supervisor, HPC, DD or Country Director (CD).  
b.Develop, maintain and strengthen relations with other agencies working in the same geographic or technical area.
c.Undertake all areas of responsibility in a professional manner and in a way that enhances the reputation of the Project and the reputation of CARE International in Vietnam.

Selection Criteria

1.At least 3 years experience managing community-based HIV/AIDS projects for an international organization with technical knowledge on HIV/AIDS prevention, home based care and support, , human rights of PLHIV, HIV law and other relevant regulations and policies of Viet Nam;
2.Proven experience and skills in providing coaching and mentoring to CBO partners;
3.Proven experience and skills of project cycle management, including planning, implementation, monitoring, evaluation, finance management, staff management and partnership;
4.Proven professional experience and skills of problem solving, negotiation, communication, facilitation and training;
5.Ability to work effectively as a team member/leader and with minimal supervision;
6.Computer skills (Word, Excel, PowerPoint, and Outlook applications);
7.Familiarity with and commitment to gender equity;
8.Excellent written and spoken English language skills;
9.Willingness to frequently travel to project site(s)

Child Protection:
CARE International in Vietnam is committed to protecting the rights of children in all areas we work around the world. Applicants are advised that CARE International in Vietnam reserves the right to screen candidates to ensure a child-safe environment. Further information can be found in the CARE Vietnam child protection policy.
Interested candidates should send a full English CV and stating the position title to email: [email protected]. Closing date to apply for this position: 9 January 2013