BACKGROUND INFORMATION
Microfinance and Community Development Institute (MACDI) is a local NGO established in 2007 in the fields of sustainable livelihood, education, health, gender, environment, and climate change.
MACDI provides management and technical expertise to the inclusive education project for children with disabilities. The project will operate in partnership with the Ministry of Education, Training and Departments of education and training at provincial level and other related stakeholders.
MACDI recruits 2 staff:
- Project Manager:
The Project Manager is responsible for assigned tasks among the implementation of assigned projects. She/he will be responsible for implementation of project activities in Hanoi and other provinces, in close coordination with Director, Senior Project Manager, relevant Project Officers and implementing partners to ensure project delivery as planned, get its objectives, effective, efficient and cost-effective. The PM will assist to ensure that MACDI activities in the field are consistent with the programming principles and approaches and quality standards, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABILITY:
Contributions to Country Office Operation:
- Engage the learning agenda of the country office.
- Implement risk prevention actions those link to project activities. Monitor and alert Project Manager emerging risks and implement risk mitigation activities.
- When relevant and required, provide inputs and ideas for need assessment and situational analysis.
- When relevant and required, provide inputs for Country Annual Plan, Country Strategic Plan and reports.
- Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response.
Project management
- When required, act as a Budget Holder of the sub-grant with the partner
- Support Project Manager drafting sub-grant agreements.
- Follow MACDI internal approval process and grant management requirements (e.g. kick-off meeting, donor requirements) during projects implementation
- Provide inputs to Project Manager to adjust the work plans, budget, and procurement plans if needed.
- Working closely with partner to implement activities in the field as approved yearly workplans. Those contribute to achievement of project monthly and quarterly operations and quality KPIs.
- Provide inputs to Project Manager for quarterly review of operational, finance, and safeguarding risks and issues, and take actions assigned by Project Officer.
- Monitor and report to Project Officer any emerging issues affecting project implementation in the field. Implement solutions as agreed with Project Officer.
- Implement related project activities.
- Provide inputs to Project Officer in writing project report. Work with Project Officer to address any issue related to reporting to members and or donors.
- With supports and guidance from Project Officer and relevant Technical Advisor, responsible to work with partners to make sure project technical requirements well implemented in the field.
Research, Evaluation, Accountability, Leaning and Monitoring (REALM)
- Timely and accuracy update of project data on PRIME assigned by Project Manager (Logframe, DIP and MEAL plan).
- Regularly using project QBs collect data as required. Working with related MEAL staffs to implement MEAL plans.
- Support project partners in monitoring and supervising activities to ensure the progress and quality of project implementation
- Provide inputs from the field for project review and update, and bring lessons learned to share and discuss with partners.
- Implement, monitor, and report to Project Officer the accountability system in the field.
- Collect feedbacks from people and group (beneficiaries) and project stakeholders and report to Project Officer.
- Update and file project files rightly in the Sharepoint (internal filing system of MACDI).
Program and Project Development
- When relevant and required by Project Officer, provide inputs and ideas, including lessons learned, for project concepts, and proposal, data for project location selection, and project draft budget.
- Acting Project Officer when assigned.
Financial Management
- Working with partner to make sure that project activities implemented in the most cost-effect way.
- Provide input to Project Officer for budget phasing and monthly forecast.
- Monitor and work with partners to make sure that projects expenses partners are in accordance to MACDI and donor’s policies and procedure.
- Monitor and work directly with partner to make sure that MACDI finance and procurement policies and procedures are strictly followed. Report to Project Officer any suspected violation of MACDI finance and procurement policies and procedure.
Representation, Partnership and Networking
- When relevant and require, provide project information to MACDI team, for communication purposes.
- Support Project Officer in establishing coordination and maintain strong relationship with direct project implementing partners for smooth project implementation.
- When relevant and require, joint partner assessment and implement activities to support partners’ capacity.
- Work with partner to make sure that that government laws, policies and procedures are complied with during project implementation. (e.g. MoU, project approval from local authority)
BEHAVIOURS (Values in Practice)
Accountability:
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling MACDI values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- Widely shares their personal vision for MACDI, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS
- At least Bachelor’s degree in education, development, economics or related field.
- Good at project management and project implementation with partners
- Good at working with partner in the field.
- Good at child – centred approaches.
- Good at finance management
- Good at-risk management
EXPERIENCE AND SKILLS:
Essential
- Minimum of five years’ experience working with a NGO environment, including experience directing and implementing programs, with at least three years in similar positions
- Relationship building and partnership development skills.
- Good interpersonal skills, with a demonstrated ability to respond effectively to challenges, and work effectively in a cross-culture environment.
- Good project cycle management skills, including project reporting.
- Good understanding of challenges facing vulnerable children and communities in Vietnam;
- Experience in health projects implementation and supporting Ethnic Minorities in North provinces is desired;
- Good communication skills both verbally and in written form in English and Vietnamese
- Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations;
- Ability to work effectively with people of diverse backgrounds, to motivate and inspire team work;
- Ability to analyze information, evaluate options and to think strategically;
- Commitment to and understanding of MACDI aims, values and principles including rights-based approaches.
Desirable
- Flexibility and a sense of humour – ability to work, live and thrive in challenging circumstances;
- Have a very high level of personal and professional integrity and trustworthiness;
- Be both self-confident and humble;
- Experience of working with local government and partners;
- Experience of working in an emergency setting and/or commitment to build that capacity;
- Thrive in a fast-paced and fun environment.
Additional job responsibilities
- The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
- MELP Officer
POSITION SUMMARY
MELP Officer is responsible for monitoring, evaluating and documenting lessons learned of project implementation. MELP Officer will also monitor and track project progress achievements, identify challenges and obstacles through proper documentation in which further be the basis for organizational learnings.
MELP Officer works in close collaboration with the project team, and donor. Whenever required, MELP Officer will also be working in close collaboration with external parties, i.e. government agencies, local authorities and relevant stakeholders.
PRIMARY RESPONSIBILITIES
Primary responsibilities include but are not limited to the following:
- Support the Project Manager in project planning and organizing activities to achieve project goals.
- Maintain positive relationships and regular communication with partners, local agencies and sponsors to successfully complete project goals.
- Prepare project activity reports and expenditure reports. Support writing monthly, quarterly and annual activity reports for the Project.
- Work with Monitoring, Evaluation and Learning (MEL) Officer in the timely and accurate preparation of results-based progress reports to inform decision making process.
- Coordinate project activities, and/or work with consultants and partners in the field.
- Collect information related to the project in the area to serve the management and development of project components.
- Work with the PM and project team members to analyze and report on lessons learned, case studies or stories of changes and other factors that should better inform project implementation and development
- Monitor the approved project budget. Coordinate with accountants to check payment documents and perform administrative work related to the project.
- Work closely with project team members and with government agencies and partners to provide support to conduct relevant meetings, prepare meeting minutes and document findings and recommendations from the project activities with the partners and government agencies
- Work alongside with project team to implement meetings, trainings, advocacy and other related activities conducted by the Project and help integrate innovative content and best practices into project activities.
- Develop project planning and organizing project activities to achieve project goals.
- Develop Work Plan and deploy the activities with other field project officers
- Develop Monitoring and Evaluation and Learning plans for field-level projects.
- Draft concise, high-quality reports, articles, or summaries on a daily or ad-hoc basis on project activity progress or outcomes.
- Develop and maintain a strong network of contacts in target communities.
- Represent the project positively and professionally in both internal and external environments.
- Travel to remote areas and work independently to monitor project activities if required.
- Produce frequent activity notes documenting activity outcomes for the beneficiary database.
- Identify information and produce periodic case studies or stories of changes to measure the impact of activities and assist with project-level evaluation.
- Take high-quality, impactful photos of the communities, individuals and beneficiaries impacted by the project’s activities. Photos should be taken before, during, and after project activities to document change and impact.
- Contribute to produce evaluation reports for each activity based on prescribed format after visiting a project site for verification of indicators.
- Translate MEL findings into success stories and other social media products in coordination with project team
- Assist in the preparation of weekly, monthly, quarterly and annual reports to partners and donors.
- Work with the PM and project team to analyze and report on lessons learned, and other factors that should better inform project implementation and development.
- Advocate and promote scale-up of best practices and cost-effectiveness with both staff and stakeholders.
- Work closely with project team and with government agencies and partners to provide support to conduct relevant meetings, help prepare meeting minutes and document findings and recommendations from the project activities with the partners and government agencies
- Work alongside with project team to implement meetings, trainings, advocacy and other related activities conducted by the Project and help integrate innovative content and best practices into project activities.
- Perform other tasks, as assigned.
REQUIRED SKILLS AND QUALIFICATIONS:
- Minimum Bachelor’s degree in the social sciences (development studies, sociology, and international development) or other relevant field. Master’s Degree preferred.
- Minimum 3-5 years’ experience in monitoring, evaluation and learning. Experience in performance measurement for the development projects activities, in the inclusive education, gender and social inclusion issues would be an advantage
- Experience in designing monitoring and evaluation systems for new projects
- Strong research and qualitative data analysis skills e.g. context analysis.
- Demonstrated analytical ability and experience in report writing.
- Excellent record keeping, and documentation skills are required.
- Experience working with NGOs at the national/province/district level
- Experience in project implementation, community mobilization and participatory approach, including networking/coordination among different local partners.
- Good interpersonal and communications skills in Vietnamese and English
- Proven ability to pre-plan critical actions, carry out actions in an efficient and timely manner
- Ability to take initiative and focus on results. Ability to multi-task and perform under pressure. Ability to work with minimum supervision.
- Must be fluent in English, both writing and verbal communication.
COMPENSATION
Salary will be commensurate with qualifications and experience.
Applications in English should include:
- Curriculum Vitae
- Letter of Interest
- Copies of degrees, certificates
Interested candidates please send your application to: [email protected]
Phạm Hương 0984902441
Deadline:
Interview announcement via email or call to selected candidates.
We welcome all applications, regardless of ethnicity, age, gender, sexual orientation, gender identity and expression; candidates that belong to underrepresented groups are strongly encouraged to apply. The recruitment process is based on fair standards.
Equal Opportunities
Location: Hanoi
Closing Date: 30 April 2025
If you have any issues with applying via our system, please send an email explaining
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties by our global anti-harassment policy.