Project Officer – Research and Communication

VACANCY

JOB TITLE: Project Officer – Research and Communication

POSITION SUMMARY:

Contract type:          Local, fulltime (100% FTE)
Contract duration:    1 year (extension to be based on performance and availability of funds)
Location:                  Ha Noi

BACKGROUND:

Friends for International TB Relief (FIT) is a registered non-profit organization working in the field of TB prevention and care service delivery, research, technical assistance and advocacy. FIT is a young, dynamic and growing organization.  We work in close collaboration with Provincial and National TB Programmes and other in-country partners to implement projects funded by the Stop TB Partnership’s TB REACH initiative, USAID, US CDC, CDC Foundation and other donor agencies.  We also have multiple active research partnerships with academic institutions, including with the Liverpool School of Tropical Medicine in the UK and the Karolinska Institutet in Sweden.  FIT staff have supported the implementation of other TB programs in South and Southeast Asia, and represented Viet Nam at multiple regional and international forums on TB technical assistance.  Finally, FIT has represented civil society organizations from Viet Nam at regional events and at multiple events in the lead up to and during the United Nations High Level Meeting on TB in New York City. For more information, please visit www.tbhelp.org

Our organization is growing quickly and we are searching for 01 highly qualified, independent, experienced and motivated Project Officer for Research and Communication in Ha Noi.

JOB RESPONSIBILITIES:

Reporting requirements:

• Stay abreast of project activities and progress to targets for 2-5 grants by attending project-specific meetings, reading meeting minutes and staying in communication with the program teams.
• Review monthly narrative reports submitted by project managers and ask questions regarding the status of projects.
• Ensure that project administrative documents are accurately updated and maintained.
• Maintain detailed notes and a photo archive of project activities.
• Draft summaries of activities and quarterly implementation performance assessments for donor reports.
• Receive feedback on drafts and update.
• Meet all quarterly reporting deadlines.
• Prepare ad hoc reports based on the requests of directors and/or donors.

Research-related tasks:

• Conduct literature reviews.
• Develop protocols, questionnaires, data collection tools, process indicators, standard operating procedures (SOPs), and other documents for upcoming research studies.
• Code qualitative interview transcripts using Dedoose or Microsoft Word.
• Index codes and produce concepts and themes from qualitative interviews.
• Develop presentations about study implementation.
• Analyze de-identified quantitative and qualitative program data.
• Participate in summarizing research outputs and implementation experience for publication.
• Assist with drafting publications related to various studies and projects.

Communications responsibilities:

• Develop communications & advocacy materials that will be used in the various projects.
• Draft patient stories and staff profiles for public distribution.
• Generate content for FIT’s and IRD Global’s Facebook page.
• Update the FIT website, as needed.
• Draft content of annual reports and liaise with a graphic designer to finalize the report.
• Conduct online fundraising activities.

Other responsibilities:

• Proofread documents for English language and internal consistency.
• Copy and edit project documents.
• Translate documents from Vietnamese to English.
• Other activities requested by management.

KNOWLEDGE AND SKILLS REQUIREMENT:

• Bachelor’s degree required
• Fluent in Vietnamese and English
• Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel
• Flexibility across a range of field- and office-related tasks
• Good attitude, self-motivated, and ability to work well individually as well as in teams
• Highly motivated, willing to learn, service-oriented, attention to detail and able to work under high pressure and within a limited time frame
• Personal Qualities:
  
  • Highly proactive approach to work
  • Tactful and discreet
  • Friendly and adaptable when interacting with people
  • Confident
  • Professional approach to HR

APPLICATIONS SHOULD INCLUDE:

• A cover letter written in English
• A detailed Curriculum Vitae
• At least two employment references (Name, Phone Number, Email Address)

SUBMIT AN APPLICATION:

• By e-mail to [email protected]
• Subject ‘Application for Project Officer in Hanoi’
• No later than 31 January 2023

Compensation will be commensurate with experience. Full benefits will be included in the compensation package. All applications will be carefully considered, but only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this means your application was unsuccessful.

FIT is an equal opportunity employer.