Project Officer

The Opportunity - Project Officer

The Project Officer is responsible for assigned tasks among the implementation of Transforming maternal and newborn care for healthier ethnic minority families (Baby caps) project (100% LOEs). She/he will be responsible on implementation of project activities in Son La province in close coordination with Project Manager and local partners to ensure project delivery as planned, get its objectives, effective, efficient and cost-sensitive.

The PO will assist to ensure that Save the Children Vietnam activities are consistent with SCI and Members’ programming principles and approaches and quality standards, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.

Key Responsibilities

1. Program Planning and Implementation

• Participate in Country Annual Planning and gather necessary information
• Develop Project Detailed Implementation Plan (DIP), Budget Phasing, Procurement Plan and ensure they are match to each other. Regularly review these plans and make necessary adjustments if needed.
• Provide support and supervision to relevant partners to ensure quality, participatory, effective, efficient and cost-sensitive planning, implementation, monitoring/reviewing, reporting and evaluation processes of the project activities in the project areas, with and by partners
• Maintain database, records for case studies, photos, and other data for project planning and documentation
• Provide inputs for communication materials development
• Coordinate all logistical issues for visits, project activities and other related things
• Liaise and manage relationships and contacts with key project partners including provincial government agencies and local Health partners;
• Ensure the application and documentation of Quality Benchmark to ensure the quality of the project.
• Ensure the achievement of operational and program quality KPIs

2. Finance Management and Budget control

• Ensure the effective and efficient use of all Save the Children resources in order to keep cost-efficiency of the actions;
• Manage projects’ budgets within assign area including, reviewing, cash forecast, and phasing budgets;
• Reviewing monthly financial reports and listing of project expenditures.
• Monitor partners’ budgets, burn rate and advise Project Manager of any anticipated problems;
• Facilitate the delivery of direct finance and procurement management support to implementing partners by integrating finance and procurement orientation during kick-off meeting with partners, organizing aregular finance visit and if needed organizing a finance and procurement training to partners during project implementation.
• Ensure that SCI finance and procurement policies and procedures are strictly followed by project staff and implementing partners.

3. Monitoring, evaluation, reporting and capacity building

• Assist in developing needs assessment tools, designing training modules, and conducting training as necessary
• Monitor project activities conducted by partners to ensure project activities implemented as per work-plan
• Collect and submit monthly reports that compile the numbers trained and numbers reached in each project sites, achievements, challenges and lessons learned.
• Participate in, support and prepare logistics for research, surveys and other monitoring and/or evaluation activities in all project sites as needed.
• Propose solutions to address assessed needs and adjust implementation approaches to attain or maintain the highest quality based on assessment and ongoing monitoring and evaluation.
• Provide input into reports as requested by the PM in a timely manner.                                   
• Build local partner capacity by planning and coordinating the implementation of project activities, identifying training needs, developing training plans and providing training to develop needed capacity

4. Representational/Coordination/Networking

• Meet with local partners, ANC mobile team, SBC facilitator team a regular basis, record minutes, cooperate and collaborate on program design and implementation.
• Maintain collegial working relationships with all stakeholders through collaboration and cooperation
• Ensure effective communication in order that all partners are well informed on program objectives and activities
• Represent the project in workshops and meetings as requested PM.
• Actively collaborate with sectoral colleagues in SCI Vietnam to promote shared directions, exchange best practices, and provide assistance.

5. Staff management

• Provide direct supervision to Project Intern to ensure the project team works productively in field implementation, if any

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience, including adjustment on job description. 

QUALIFICATIONS

• Bachelor’s degree in Health (preferable) or related field with health related experiences

EXPERIENCE AND SKILLS

• At least 2 years’ experience in an NGO environment, including experience implementing programs in related fields
• Experience in health projects implementation and supporting Ethnic Minorities in North provinces is desired.
• Willing to travel
• Good understanding of challenges facing vulnerable children and communities of Ethnic Minorities in Vietnam.
• Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations.
• Ability to work effectively with people of diverse backgrounds.
• Good knowledge/experience of effective budget monitoring
• Good skills in communicating in English and Vietnamese.
• Good interpersonal skills.
• Commitment to and understanding of SCI aims, values and principles including rights-based approaches

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Hanoi - Da Nang - Baby Cap Project Officer - National only (210004JO) (taleo.net)

If you have any issues with applying via our system, please send email explaining your troubles to [email protected]

Closing Date for Application: 13^th July, 2021

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.