Project Officer in Hai Phong or Hanoi

The Opportunity - Project Officer

The Project Officer (PO) is responsible for assigned tasks during the implementation of the SCIT project. She/he will be mainly responsible for the sub-grant management of Hai Phong DOET. The PO will assist to ensure that Save the Children Vietnam activities are consistent with SCI and Members’ programming principles and approaches, draw on good practices and lessons learned, enable children to attain their rights, and comply with donor regulations.

Key Responsibilities

1. Program Planning and Implementation

• Participate in Country Annual Planning and gather necessary information
• Develop Project Detailed Implementation Plan and provide support for partners in developing their respective Detailed Implementation Plan
• Revise the Detailed Implementation Plan as necessary during the project implementation
• Provide support and supervision to relevant partners to ensure quality, participatory, effective, efficient, and cost-sensitive planning, implementation, monitoring/reviewing, reporting, and evaluation processes of the project activities in the project areas, with and by partners
• Take part in the adaptation of SC’s Emergent Literacy and Math Skills (ELM) and Literacy Boost (LB) training package and training for teachers/facilitators as well as parents/caregivers for the project.
• Provide technical support to teachers and parents to apply the ELM and LB approaches in schools as well as at home in Hai Phong city.
• Field test and make recommendations on the quality of SC project materials including training manuals, documentation, and other project materials
• Maintain database, records for case studies, photos, and other data for project planning and documentation
• Provide inputs for communication materials development
• Work closely with the project team and relevant local partners to create and pilot innovative and effective models or approaches that can be extensively replicated at provincial, regional, and national scope
• Support local partners to conduct advocacy efforts to promote the use of ELM in the Early Childhood Development Program and LB in Basic Education program at different levels.
• Coordinate all logistical issues for visits, project activities, and other related things
• Contribute to the Education program development effort by collecting data, information and providing inputs to proposal development.

2. Finance Management and Budget control

• Responsible for managing sub-grant of Hai Phong DOET
• Support Project Manager (PM) in monitoring partner’ budget, burn rate, and advise PM of any anticipated problems
• Comply SCI and donor requirements on expenditures and provide support to partners on compliance
• Prepare monthly cash projection, advance requests, and expense claim

3. Monitoring, evaluation, reporting, and capacity building

• Assist in developing needs assessment tools, designing training modules, and conducting training as necessary
• Monitor project activities conducted by partners to ensure project activities are implemented as per work-plan
• Collect and submit monthly reports that compile the numbers of trained and reached in each project site, achievements, challenges, and lessons learned.
• Participate in, support, and prepare logistics for research, surveys, and other monitoring and/or evaluation activities in all project sites as needed.
• Propose solutions to address assessed needs and adjust implementation approaches to attain or maintain the highest quality based on assessment and ongoing monitoring and evaluation.
• Provide input into reports as requested by the PM in a timely manner.
• Interview teachers, ethnic minority parents, and children to prepare stories and/or activity reports and photos to show progress, lessons, and challenges on a quarterly basis.                                
• Build local partner capacity by planning and coordinating the implementation of project activities, identifying training needs, developing training plans, and providing training to develop the needed capacity

4. Representational/Coordination/Networking

• Meet with local partners, Core teachers/facilitators, Core Parents Educators regularly, record minutes, cooperate, and collaborate on program design and implementation.
• Maintain collegial working relationships with all stakeholders through collaboration and cooperation
• Ensure effective communication so that all partners are well informed on program objectives and activities
• Represent the project in workshops and meetings as requested PM.
• Actively collaborate with sectoral colleagues in SCI Vietnam to promote shared directions, exchange best practices, and provide assistance.

5. Staff management (if any)

• Provide direct supervision to Project Assistant and Project Intern to ensure the project team works productively in-field implementation

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience, including adjustment on the job description. 

QUALIFICATIONS 

• Bachelor’s degree in community development, social work, environment, or related field

EXPERIENCE AND SKILLS

• At least 2-year experience in an NGO environment, including experience implementing programs in related fields
• Experience in education projects implementation and supporting Ethnic Minorities in central provinces is desired.
• Willing to travel
• Good understanding of challenges facing vulnerable children and communities of Ethnic Minorities in Vietnam.
• Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations.
• Ability to work effectively with people of diverse backgrounds.
• Good knowledge/experience of effective budget monitoring
• Good skills in communicating in English and Vietnamese.
• Good interpersonal skills.
• Commitment to and understanding of SCI aims, values, and principles including rights-based approaches.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize children’s rights and ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at Job Description - Hai Phong - Hanoi - SCIT Project Officer - National Only (220001D1) (taleo.net)

If you have any issues with applying via our system, please send an email explaining your troubles to [email protected]

Closing Date for Application: 9^th March 2022

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties by our global anti-harassment policy.