Project Team Leader & Grant Management Advisor for EU JULE JIFF

Project Team leader & grant management advisor for EU JULE JIFF (* ) - Vietnam
Long term position, starting with 1 year contract
Starting date ASAP
Location: Hanoi

Confirmation of this post dependent on signing of contractual with donor

The vacancy is open to international and Vietnamese candidates

Oxfam is a worldwide development organisation that mobilises the strength and voice of people against poverty, inequality and injustice. Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

The Oxfam country programme in Vietnam consists of: Sustainable food and fair sharing of natural resources, Building resilience, Achieving women’s rights, and Governance & civil society.

As part of the Governance and Civil Society programme, Oxfam in Vietnam is currently accepting expressions of interest from qualified Vietnamese and international candidates for the position of Team Leader and Grant Management Advisor on the soon to be implemented Justice Initiatives Facilitation Fund of the EU Legal and Judicial Empowerment Programme in Viet Nam (EU JULE JIFF).

The Programme

The overall objective of EU JULE JIFF is to contribute to strengthen the rule of law in Vietnam through a more reliable, trusted and better accessed justice system. The specific objective is to increase access to justice for vulnerable groups, in particular women, children, ethnic minorities and poor people. The programme has four key results: 1) Increased public awareness and understanding of legal rights and how to invoke these rights; 2) Increased access to legal advice, assistance and representation in administrative, civil, and criminal matters; 3) An improved enabling environment and regulatory framework for legal empowerment and access to justice; and 4) Enhanced integrity, transparency and accountability in the justice sector. These results are linked to the logical framework of the overall EU JULE program.

The Position

To ensure effective delivery of the JULE JIFF programme through provision of high quality overall management of project cycle from planning, implementation, Monitoring & Evaluation, to documentation of project results and learning. The role includes coordination with the lager programme, the UN-managed PAGoDA component in delivering the whole JULE programme.

The post holder reports to the Steering Committee and the Grants Committee, and performs under the leadership and management of the Country Director in Vietnam.

Staff reporting to this post: programme finance officer and programme administrative officer. Total grant budget of over €4 million.

Team matrix structure: the post holder is part of the Oxfam in Vietnam Governance team, for JULE JIFF he/she works in close coordination and in consultation with a senior team consisting of a senior research and governance advisor, a senior civil society capacity development advisor, a MEL specialist, a communication and media specialist; a programme and funding coordinator; and, with global advisors and consultants

Key responsibilities:

  • Provide overall management of day to day implementation as well as M&E, Accountability and Learning of the programme toward achievement of agreed objectives.
  • Oversee the entire grants contracting process, coordinating, tracking and monitoring of grant data and metrics, and ensure grantee compliance and support within the entire
  • Ensure overall quality assurance and risk management of the programme, monitor closely against deliverables and to manage the agreement of any changes to those, and report those.
  • Provide leadership and strategic direction to the team on programme activities planning and design based on the agreed overall programme framework.
  • Establish and facilitate multi-stakeholders platform bringing together CSOs, provincial authorities, line ministries and the National Assembly.
  • Facilitate the formation of provincial networks
  • Supervise and contribute to the co-ordination of programme cross-cutting issues
  • Represent the programme at appropriate internal and external events as required
  • Coordinate the development of policy briefs and documentation of lessons learned
  • Ensure the provision of technical support, capacity building and advice to partners on organisation development, communications, media and advocacy, gender mainstreaming, conflict resolution/consensus building, fund raising and fund management; ensure innovation and learning are fully embedded in the support provided.
  • Ensure internal financial management and that of sub-contractors satisfy Oxfam and donor requirements
  • Monitoring of overall project funds - projecting cost to achieve each deliverable, regularly reviewing, ensuring a multi-year project financial picture.
  • Represent Oxfam Governance Programme at internal and external events as required.
  • Deliver technical assistance to other projects and programmes of Oxfam in Vietnam as required, provide specialist knowledge and advisory service to the Country Director and Management Team including advising on sign-off of programme and policy documents
  • Contribute to country context analysis and strategic positioning of the whole Oxfam operation in Vietnam.

Skills, experience and knowledge

  • Master degree (PhD preferable) in public policy, development or/and management; experience in legal reform/justice sector is a must.
  • Minimum 8 years of work experience in senior advisory role.
  • Minimum five years of practical experience with grant management.
  • Substantial knowledge of political/social/economic development, good understanding of policy making and monitoring processes in Vietnam or similar context.
  • Substantial experience of conducting and managing evidence-based research, policy advocacy and influencing; experience of supporting and facilitating multi-stakeholder platforms for collective action.
  • Strong conceptual, analytical and strategic thinking; Ability to analyse development context and driving factors; Ability to ‘think politically’ by understanding motivations, pressures and challenges faced by different actors.
  • Having a record of publications in the related field(s) is preferred.
  • Proven experience and skills in strategic planning in development context.
  • Practical knowledge and experience of projects design, report writing, developing training and IEC materials, advocacy and inter-agency networking and coordination.
  • Sound experience in managing and monitoring development projects, including partnership management.
  • Sound understanding of and high agility in working in complex structure internally and externally
  • Sound experience in capacity building and good facilitation skills.
  • Good analytical thinking skills and abilities to influence others.
  • Outstanding social and intercultural skills
  • High level of written and spoken English; and, Vietnamese fluency is a plus.
  • Good computer skills (writing and spreadsheet programmes).
  • Willingness to travel to remote areas of Vietnam.

We offer

A competitive and fair pay and benefits package that is justifiable to our donors.

More information and application procedure

Please email your application letter and CV mentioning reference the reference JIFF Oxfam in Vietnam to [email protected]. Your application must be received by us by February 9, 2017 at the latest.

For questions you can contact Pham Thu Ha [email protected]


(*) Justice Initiatives Facilitation Fund of EU Legal and Judicial Empowerment Programme in Vietnam (EU JULE JIFF)

Job Details
Organisation Name: 
Application Deadline: 
Thu, 2017-02-09