Project Technical Assistant

PyD Vietnam is now looking for a qualified candidate to fill the position of Project Technical Assistant for a schools-based prevention of gender violence project in Danang.

1.  Assignment Title: Project Technical Assistant

2.  Type of Assignment: Full time

3.  Project Title: Hanh Trinh Yeu Thuong (The Love Journey, or HTYT in short): Danang Schools-based Gender Equity and Primary Prevention of Gender-based Violence Project.

4.  Duration: From starting date to 31 December 2014 subject to availability of funding

5.  Location, Country: Danang, Vietnam

6.  Expected Starting Date: As soon as possible

7.  Host Agency: Department of Education and Training, 48 Nguyen Du, Danang city

8. Reporting line:

Reporting to:    

- Ms. Phan Minh Chau, Project Officer, as direct supervisor; Email: [email protected]
- Mr. Benjamin Swanton, Communication Programme Manager, as line manager; Email: [email protected]

9.  Description of tasks:
Under the direct supervision of Paz y Desarrollo, the Project Assistant will undertake the following tasks:

Administrative assistance

- Support in drafting project memorandums of understanding and agreements, official documentations, TORs, advertisements and contracts;
- Support in preparing project budgets and make modifications to existing budgets when required;
- Support in restoring and maintaining the database including updating and organising information; for renewal of Web pages;
- Support in preparing activity report and annexes;
- Accompany Project Officers and the Communication Programme Manager to meetings when required and take detailed meeting minutes;
- Prepare contracts with local partner project personnel, including members of the Board of Management (BoM), coordinators and teachers;
- Prepare list of participants, receipts, individual per diem, group per diem and other financial supporting documents, following project templates, for activities implemented in Danang;
- Review financial supporting documents, activity budgets, and support with the preparation of liquidation of activities;
- Call for quotations and proposals, prepare comparison tables for selection of suppliers, and initiate financial contracts;
- Record and file project incoming and outgoing correspondence;
- Update school implementation schedules;
- Set up and maintain the list of teachers and parents;
- Procure stationary upon request and maintain inventory of stationary for use in office;
- Provide written and verbal translation support with meetings, reports and project communication materials;
- Arrange, book and confirm meetings, venues, travel and project logistics;
- Photocopy required documents; and
- Other tasks assigned by the project officers and Communication Programme Manager.

Technical assistance

Curriculum and training materials adaptation:
- Develop detailed plan for development of teaching aids;
- Identify, propose and develop teaching aids to support teachers’ implementation of the curriculum;
- Develop ToRs, activity proposal and budget;
- Coordinate with consultants to design the training books and teaching aids;
- Prepare contract with consultants;
- Process printing procedures; and
- Prepare liquidation of expenditure.

Parents’ and students’ forum integration into DOET's website:
- Develop concept note and strategy on web forum;
- Develop ToRs, activity proposals and budgets;
- Coordinate with consultants to design the forum;
- Prepare contract with consultants; and
- Prepare liquidation of expenditure.

Finalization of the educational game on gender equity and prevention of gender-based violence in schools:
- Negotiate with game developers to finalise 2013 contract;
- Develop TORs, activity proposal and budget;
- Coordinate with consultants to re-design the game scenarios;
- Arrange game testing sessions at schools;
- Prepare contract amendment with consultants; and
- Prepare liquidation of expenditure.

Implementation of the HTYT curriculum:
- Conduct class observations in schools;
- Observe campaign activities in schools;
- Write observation reports; and
- Monitor project emails and coordinate with relevant Programme Officers to provide answers to schools.

10.  Results/ expected output:
- Graphic design for student book and teaching aids;
- Student book, teacher book and teaching aids printed;
- ToR, activity proposal and budget for designing and integrating the forum into DOET developed
- Technical team to design and integrate the forum into DOET's website recruited;
- Forum integrated into DOET’s website;
- New scenarios for the educational game developed;
- Activity proposal, budget and contract amendment prepared;
- Game uploaded to the website of METRAC;
- Official invitation and logistics prepared for Ministry of Education and Training representatives to observe project activities in school and to attend the Safe school Policy Conference;
- Official invitation and logistics prepared for the study visit to school counseling models in HCM City; and
- Activity Report PAC4, and annexes prepared

11.  Qualifications/ requirements:
- University degree: social sciences or other relevant field;
- At least 3 years of experience in international project environment;
- Excellent oral and written communication skills in English & Vietnamese;
- Understanding of gender in development, education, and gender-based violence;
- Advanced Microsoft Office software and desktop publishing skills. Graphic design skills desirable;
- Background in education, campaigning or communication desirable;
- Experience working in/ with community-based organizations; and
- Willingness to work actively in the community.

12.  Living conditions:
The duty station is Da Nang, Vietnam, but the assignment may require regular travel. The salary is from 10,000,000VND to 14,980,000VND depending on the experience and qualifications of the selected candidate.

13.  Conditions of service:
An annual extendable contract will be signed given satisfactory performance and availability of funds.

14.  Selection
Interested candidates are encouraged to send via email an application letter and CV in English together with a recent picture and cover letter COB 30 April 2013 to the following email address: [email protected]. Subject of the email should read “Application: Project Technical Assistant”.

No fee is applied. Only short-listed candidates will be contacted. No telephone contact.