Receptionist

Oxfam is an international confederation of 17 organizations networked together in more than 90 countries, as part of a global movement for change, to build a future free from the injustice of poverty.
We work directly with communities and we seek to influence the powerful to ensure that poor people can improve their lives and livelihoods and have a say in decisions that affect them.

We are looking for a Vietnamese citizen to fill the following position.

Receptionist
Fulltime position
Based in Hanoi, Vietnam

Purpose of the function

- The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that reception services are provided in an effective and efficient manner.
- The Receptionist reports to the Financial Administrator and is responsible for providing office and clerical services.

Main tasks of the function:
- Greeting visitors and directing them to the right person, being the first Oxfam member of staff visitors meet in the building;
- Organize and prepare facilities for meetings in Oxfam office.  Manage meeting room reservation;
- Answering, screening phone calls;
- Receive, direct and relay telephone messages and fax messages.  Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
- Provide information to callers.  Answers questions about organization and provides callers with address, directions and other information;
- Send and receive mails;
- Ensures knowledge of staff movements in and out of organization;
- Prepare letters and documents;
- Tidy and maintain the reception area;
- Maintain an adequate inventory of office supplies for meetings;
- Maintain asset list in meeting rooms;
- Respond to public inquiries;
- Provide secretarial support;
- Perform clerical duties in order to maintain Oxfam administration;
- Coordinate the repair and maintenance of office equipment related to meeting facility
- Perform other related duties as required

You have

- Completed an education in secretarial, administrative or economic direction;
- Proven secretarial, administrative and organizational work experience;
- Excellent oral and written command of English;
- A proactive attitude and you work systematically, you know to separate major and minor issues, are accurate
- Good interpersonal and communication skills and you are a team player
- A flexible, customer-focused attitude
- An outgoing personality
- The ability to stay calm under pressure
- Good organizational skills
- A good memory for faces - regulars like to be remembered
- Efficient and well organized
- Self-motivated and able to use initiative
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software applications

We offer

The final candidate will be contracted by Oxfam Novib according to Vietnamese labour law legislation with a gross annual salary in the range from VND126,000,000 to VND140,000,000 depending on qualification and experience.

Application procedure:

Are you interested in this position?  Send your application in writing, including a motivation letter and a Curriculum Vitae to [email protected] no later than October 28th, 2012. 

Candidates will only be contacted when invited for an interview.