Secretary

OPEN TO: All Interested Candidates
POSITION: Secretary, FSN-6, FP-8*
OPENING DATE: April 13, 2011       
CLOSING DATE: April 27, 2011
WORK HOURS: Full-time, 40 hours/week
ANNUAL SALARY: Not-Ordinarily Resident (holding diplomatic passport): US$ 35,753 (Starting salary)
(Position Grade: FP-8 will be confirmed by Washington)
Ordinarily Resident: US$ 6,675 (Starting salary)
(Position Grade: FSN-6)
LENGTH OF HIRE: Long-term.  Actual filling of the position is contingent upon the availability of funds.

U.S. Agency for International Development (USAID), Hanoi is seeking an individual for employment for the position of Secretary in its Office of Health (OH).

BASIC FUNCTIONS OF THE POSITION
Incumbent of this position will assist the lead secretary in providing the full range of secretarial services/administrative support and assistance to seventeen staff.  The incumbent will be expected to ensure efficient and effective administration office operations are maintained and exercise discretion with respect to activities that may occur in their absence.  The incumbent will coordinate all appointments and meetings, ensuring there are no schedule conflicts.  The incumbent will also be expected to maintain a complete database of contacts both in Vietnam and internationally as well as maintain day-to-day contact and program interaction with overseas partners.

Please contact the Human Resources Office at 3850-5000 X5127 for further inquiries. 

QUALIFICATION REQUIREMENTS
NOTE: All applicants are instructed to address each selection criterion detailed below with specific and comprehensive information supporting each item.

(1) A University/College degree in Business, Public Administration, International Development, Financial, Arts and Social Science is required.  (2) Must have at least three years of specific and progressively more responsible experience in the field of secretarial/administrative management, with a U.S. Government Agency, International Organization, or Multi-national company.  (3) Must have a thorough knowledge and proficiency of office procedures and practices, including filling systems and various computer applications; knowledge of expense documentation, financial and project management; comprehensive knowledge and understanding of the Government of Vietnam organizational structure and system to include various Ministries, their internal operations and staffing structure.  (4) Must have ability to work in a team environment.  Must be able to work calmly, tactfully, and effectively under pr    essure.  Must have strong organization skills, excellent interpersonal and communications skills.  Must have the ability to follow oral instructions and to organize, prioritize and follow through on all assignments with minimal oversight; accuracy in typing; strong proofreading skills; strong focus on “attention to detail”; and maintain strict CONFIDENCTIALY relating all areas of USAID matters.  (5) Must demonstrate proficiency in word processing, spreadsheets, databases and other computer applications (i.e. Microsoft Office, Excel, PowerPoint, etc.) (this will be tested).  (6) Level 3 (Good working knowledge) Speaking/Reading/Writing English is required (this will be tested).  Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.

You may download the application form at http://vietnam.usembassy.gov/job_opportunites.html#appforms.  Paper copies are also available from the security guard main gate at the U.S. Embassy, 7 Lang Ha Street, Hanoi between the hours of 8:00 A.M. - 5:00 P.M., Monday through Friday. 

ADDITIONAL SELECTION CRITERIA
Please see post eligibility & qualification requirements on the bulletin board in Human Resources Office or on the Embassy website.

SUBMIT APPLICATION TO
Human Resources Office
U.S. Embassy Hanoi
No. 7 Lang Ha, Dong Da, Hanoi
Tel. 84-4-3850-5000
FAX: 84-4-3850-5019

CLOSING DATE FOR THIS POSITION: APRIL 27, 2011
(All applications must be received by the closing date to receive consideration.  Only short listed applicants will be contacted for interviews. If you do not hear from us within 4 weeks from the closing date, your application was not successful.)