Secretary – Admin Officer

USAID Saving Species - Secretary – Admin Officer
(to support PMU, CITES MA in implementation of the USAID Saving Species (USS) Project)


Based in the Project Management Unit and reporting through the Project Coordinator to the USS Chief Of Party, the Secretary – Admin will provide administrative, operational & logistic support to contribute to the effective functioning of the PMU and CITES MA in implementation of the USS project.


  • Book flights, accommodation and transportation, and arrange administrative procedures for the CITES MA USS project-related staff and visitors;
  • Conduct the USS project-related inventory count annually; Ensure that equipment/furniture are in full working conditions at all times;
  • Monitor and purchase office supplies and stationeries to ensure that sufficient stocks are available and supplied timely to the PMU and CITES MA USS project-related staff;
  • Assist with procurement process of goods/services for workshops, trainings and meetings of the USS project;
  • Assist with logistic arrangements for workshops, trainings and meetings of the PMU’s and CITES MA members;
  • Keep track of and distribute in-coming and out-going documents of the PMU’s office; 
  • Answer telephone calls of the PMU’s office;
  • Assist in photocopying, scanning and sending fax messages of the PMU’s office;
  • Assist in preparation of documents and filling system of the PMU’s office;
  • Provide interpretation and translation in English and Vietnamese for the PMU’s office;
  • Provide support to the Financial Specialist in accounting and finance work of the USS project;
  • Other tasks relevant to the position and in support of USS project objectives as assigned by the Project Coordinator and agreed to by the USS COP.


  • Bachelor’s Degree, English or other related fields;
  • Good knowledge of administration. At least two years of experience working in administration, preferably for a government agencies/ international development projects/ relevant IGOs, NGOs;
  • Excellent English and Vietnamese, both verbally and in writing; - Flexible, ability to work quickly and accurately under pressure or stressful conditions;
  • Good communication and interpersonal skills; 
  • Due diligence, attention to details; 
  • Well organized and respectful of deadlines;
  • Ability to work independently and in a team;
  • Computer literate and effective abilities in Word, Excel and PowerPoint.


  • A resume/curriculum vitae (no more than three pages) summarizing qualifications and experience;
  • An application letter (no more than two pages);
  • Three work referees and contact details.

Application should be sent to: [email protected] before:7 June 2018

Only shortlisted applicants will be notified for an interview.

Job Details
Organisation Name: 
USAID Saving Species (USS) Project
Application Deadline: 
Thu, 2018-06-07