Secretary to the President

Duty Station: Hanoi, Vietnam

Status: Full-time. Permanent.

Application due: 11 June 2020

Starting date: As soon as possible

Position Profile

The Secretary to the President is based in Hanoi, Vietnam and reports directly to the President.

Key Responsibilities

  • Provide comprehensive administrative assistance to the President including preparing correspondence, reports, and other materials;

  • Setup President’s travel arrangements;

  • Setup and coordinate meeting s and conferences;

  • Create, transcribe, and distribute meeting agendas and minutes;

  • Answer telephones and handle in appropriate manner (in absence of the receptionist);

  • Meet and greet clients and visitors;

  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing;

  • Maintain hard copy and electronic filing system;

  • Other duties as assigned.

Qualifications and Requirements

  • Bachelor’s degree required

  • At least 3 years of experience in similar position

  • Good organizing skills and interpersonal skills; and the ability to work effectively in a team

  • Strong written and spoken English

  • Good Vietnamese communication skills

  • Advanced computer skills, especially MS Office applications

Contact and Deadline 

The position will be hired locally.

Applications are due 11 June 2020. However, please note that due to the urgency to fill the position, applications will be reviewed on a rolling basis and interviews may be conducted before the closing date.

Please submit a one-page cover letter, maximum three-page CV, and three references with current email address and telephone number to our email: [email protected]

We will inform you before contacting your references. All applications will be carefully vetted, including working history and background checks.

About AIP Foundation

AIP Foundation is a U.S. registered 501 (c) (3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment, public awareness campaigns, school-based and targeted population campaigns, technical assistance particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation.

Currently, AIP Foundation has approximately 50 staff with offices in Ho Chi Minh City and Hanoi in Vietnam, Phnom Penh in Cambodia, Bangkok in Thailand and Chengdu in China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit 

Job Details
Organisation Name: 
AIP Foundation
Application Deadline: 
Thu, 2020-06-11