Senior Finance Assistant (Budget & Analysis) – 2 positions

VACANCY NOTICE

Open to Internal and External Candidates (Vietnamese national only)

Position Title	: Senior Finance Assistant (Budget & Analysis) – 2 positions
Duty Station	: Multiple Duty Stations
Classification	: General Service Staff, G6
Type of Appointment	: One- year fixed term with possibility of extension
Estimated Start Date	: As soon as possible
Closing Date	: 5PM, 2nd January 2025

 

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM established its operations in Viet Nam in 1987. Across the country IOM provides a comprehensive response to the humanitarian needs of migrants, internally displaced persons, returnees and host communities through humanitarian direct assistance, recreational activities, and a variety of other efforts.

 

ORGANIZATIONAL CONTEXT AND SCOPE:

 

Under the overall supervision of the Head of Resources Management (HRMU) in Hanoi and direct supervision of the National Finance Officer (Budget and Analysis) in HCMC; and, in collaboration with relevant admin & procurement units, the successful candidate will be responsible and accountable for assisting financial management functions.

 

RESPONSIBILITIES AND ACCOUNTABILITIES:

• Provide procedural guidance to staff at all levels;
• Train other finance support staff, in particular, those in programme admin.-finance roles;
• Provide specialized advice and support to Project Managers and Mission Management on financial and economic matters, through regular or ad hoc reports, to support informed decision making;
• Provide specialized support preparing budget submissions and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
• Assist in monitoring compliance with financial policies, procedures, rules and regulations;
• Monitor expenditures to detect, analyze and communicate issues of project budget execution while at the same time aiming that these expenditures remain within authorized levels;
• Assist in the development and maintenance of complex financial models for the analysis of key financial and economic aspects of the mission management, including but not limited to: staff projectization, mission financial sustainability and indirect costs’ component in program budgets;
• Participate closely to build and enhance the structure of PRIMA Project Proposals and Project Activation processes with the objective of ensuring that the aforementioned advance in the approval workflow without errors or missing information, building capacity in Programme Project Developers as needed;
• Provide assistance responding to audit queries and follow up on audit recommendations;
• Perform other related duties as required.

 

REQUIRED QUALIFICATIONS AND EXPERIENCE

 

EDUCATION

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.

EXPERIENCE

• Experience in the field of accounting or finance;
• Proven analytical and problem-solving skills;
• Proven communication skills;
• Experience in financial modeling – a must;
• Experience in writing narratives for financial reports, models and/or budgets;
• Sound knowledge of and/or experience in cost accounting, is an advantage;
• Experience with ERPs, SAP in particular, is an advantage;
• Experience in audit procedures, is an advantage;
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Computer literacy, in general;
• Intermediate to advanced proficiency in MS Excel, in particular – a must;
• Attention to detail;
• Discreet, details and clients-oriented, patience and willingness to learn new things;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise reports;
• Demonstrated ability to and exercise sound judgment;
• Excellent communication skills.

 

LANGUAGES

Fluency in English and Vietnamese is required. 

Working knowledge of other UN official languages is an advantage.

 

NOTES: THIS VACANCY NOTICE WILL PRIMARILY SERVE TO HIRE TO THE FOLLOWING LOCATIONS:

• Head Office in Hanoi
• Sub-office in Ho Chi Minh City

 

REQUIRED COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies:

Values

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other

Appointment will be subject to certification that the candidate is medically fit for appointment.

 

How to apply:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at https://vietnam.iom.int/en/careers  

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to: 

• Head Office in Hanoi: 304 Kim Ma, Ba Dinh district, Hanoi
• Sub-office in Ho Chi Minh City: 1B Pham Ngoc Thanh, Ben Nghe ward, District 1, Ho Chi Minh city or submitted electronically to [email protected] referring to this Vacancy Notice’s Position Title.

IOM only accepts profiles with IOM Personal History Form duly completed.

Applications are non-returnable and only short-listed candidates will be contacted.