Senior Finance Officer

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 20 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Vacancy: Senior Finance Officer
• Based in: Hanoi Office

Main Responsibilities:

The following are the main accountabilities:

Financial Accounting

• Verify all programme and office advance/Payment expenses, ensuring they are processed on time and in line with SCI and donor financial requirements;
• Ensure payment requests which are paid on behalf of other SCI offices to be processed on time;
• Ensure transactions in the system posted by other SCI offices are accounted correctly to SCI Vietnam expenses;
• Strictly follow up SCI financial calendar, ensuring that all needed expenses in the period are posted to FMS before soft close, leaving the time between soft and hard close only for reviewing, checking and doing necessarily required reallocations;
• Notify awards’ ending date to relevant staff members well before hand so as to ensure payment/expenses of those awards to be submitted to finance team in due time.
• Ensure expenses of awards closed in the period to be posted in due time.
• Ensure cash book to be updated and bank reconciliation to be done in due time before the month end date and petty cash is counted and reconciled;
• Ensure the review of transactions in Shared SOF to be done before hard close
• Ensure advance, receivables payables to be clear in due time in line with SCI procedures.
• Ensure all balance sheet accounts are reconciled well before the hard close
• Conduct periodical finance visit to partners in due time and ensure compliance is well followed by partners;
• Verify partners’ financial reports and partners’ advance as per Schem of Delegation.

Cash Forecast/Banking and Cash Management

• Help FM to prepare cash request which is to be sent to ARO in due time on monthly basis;
• Help FM to ensure CO cash balance being within the allowed limit on monthly basis;
• Help FM to secure urgent cash request from ARO in due time

External and Internal Audit

• Develop audit ToR and be involved in audit selection process in case of external audit;
• Participate in pre-meeting and exit meeting with Auditors;
• Facilitate the audit conducted at the SC Office and partners’ office (if required);
• Draft responses to auditors’ findings;
• Implement and follow up the implementation of auditors’ recommendations.

Capacity Building

• Provide finance induction training to new SC staff;
• Support FM in the update of the induction training package when needed;
• Support FM in the update of partners' training package when needed
• Back up team members to provide refresh training to partners when necessary.
• Coordinate and develop plan for finance training to partners enabling them to follow well SCI and donor rules and regulations;

Reporting

• Support FM in preparing MFR, MCC on monthly basic
• Support FM in preparing Year End Return

Other Compliance Tasks:

• Verify and approve supplier ID and sub-grant IDs to be posted to the Agresso
• Ensure PIT and Social Insurance is declared and paid in due time in line with Government regulations
• Ensure the reconciliation between TIM and Agresso is done correctly and in due time and the issues if any is brought to the attention of FM in due time.
• Work closely with the Admin and Logistic Coordinator to ensure that procurement policies and procedures are followed
• Approve timesheets for supervisees on monthly basis in due time.
• Immediately inform the Finance Manager and Finance and Support Service Director if any irregularities are detected in financial operations
• Maintain a comprehensive filing system of finance records for easy access when necessary;
• Coordinate and ensure partner assessment are conducted and before signing the sub-grant with partners.
• Take part in the process of updating partner’s guidelines when needed

Working contacts

• Internal: Finance Manager, Finance and Support Services Director, SMT, Programme and Finance Staff
• External: Government Agencies, INGOs, donors, suppliers of goods and services

Key Competencies:

Essential

• At least 7-10 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Solid understanding of Vietnamese government system and international development arena
• Good financial management skill
• Have strong sense for compliance
• Having hand-on experiences in working with different accounting soft ware
• Proven knowledge and skills in staff management
• Good problem solving and negotiation skills
• Excellent interpersonal, communication and teamwork skills
• Excellent prioritization skill and ability to coordinate a variety of work activities
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable

• Knowledge of Vietnam development issues and NGO networks

Please send CV and a completed application form, contact of three referees and a covering letter in English addressing the list of competencies to: 4th Floor, Mercury Building, No. 444 Hoang Hoa Tham street, Tay Ho District, Hanoi or by Email: [email protected]

The SC’s application form and the Job Description are attached.

The closing date for application is 5pm on 21st November 2018. Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face.  We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.