Senior Finance Officer

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Vacancy: Senior Finance Officer
• Based in: Ho Chi Minh city
• Main Responsibilities:
  
  • In collaboration with and under the technical supervision of Finance Coordinator, to ensure that the financial policies and procedures, control and system in the Southern Area Office are followed/ implemented properly in accordance with Save the Children, donor regulations and government laws. Together with Budget Holders/Project Managers and under the technical supervision from Finance Coordinator in Hanoi to support local partners in financial management to ensure that sub-grants are implemented properly, and that reports are timely and accurately submitted to Southern Area office.
  • In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Financial Accounting

• Check programme advance/Payment/ expenses for Southern Area Office ensuring they are processed on time and in line with SCI and donor financial requirements;
• Ensure the transactions into the Agresso in due time.
• Process payment requests which are paid on behalf of other SCI offices on time;
• Revert to expenses all transactions in the system posted by other SCI offices;
• Review partners’ finance reports and partners advance in due time;
• Follow up with programme team and partners in order to ensure partners finance report to be sent in due time and next fund transfer can be done in line with the planned budgets.
• Clear advance, receivables, payables in due time in line with SCI procedures.
• Strictly follow up SCI financial calendar, ensure to process and post all needed expenses in the period to FMS before soft close, leaving the time between soft and hard close only for reviewing, doing necessarily required reallocations;

Cash Forecast/Banking and Cash Management

• Collect cash needed from budget holders, ensure the cash need submitted by BH in due time.
• Together with Finance Assistant to monitor bank and petty cash balance.
• Ensure cash request for Southern Area office is sufficient for the spending and with cash balance at the end of the month within the acceptable limit (0.75 activity week).

External and internal audit

• Participate in pre-meeting and exit meeting with Auditors;
• Facilitate the audit conducted at the Southern Area Office and partners office;
• Support Finance Coordinator in drafting responses to auditors’ findings;
• Implement and follow up the implementation of auditors’ recommendations.
• Maintain and update partners’ finance visit schedule, making this schedule feasible and efficient;
• Conduct periodical finance visit to partners in order to ensure compliance is followed by partners;

Capacity Building

• Provide finance induction training to new SC staff in the Southern Area Office;
• Provide typical training to Project Managers/Budget Holders in the Southern Area Office
• Provide finance training to partners in the Southern Area Office enabling them to follow well SCI and donor financial requirements;

Other Compliance Tasks

• Conduct partners’ financial assessments;
• Being focal point in Southern Area Office for all legal compliance matters relating to finance issues such as: Tax, Government Social Health and Unemployment Insurance
• Do as back up for Hanoi Office as required.
• Ensure filing system for finance documents are up to date and well organized.
• Other tasks as required by line manager

Key Competencies:

Essential

• Bachelor’s degree in finance or related subjects
• At least 5 years’ experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Solid understanding of Vietnamese government system and international development arena
• Good financial management skill
• Have strong sense in compliance
• Good problem solving and negotiation skills
• Good interpersonal, communication and teamwork skills
• Good prioritization skill and ability to coordinate a variety of work activities
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable

• Knowledge of Vietnam development issues and NGO networks

Please send (in English):

• Curriculum Vitae updated
• Completed Application form (template attached)
• Contact of three referees
• Covering letter addressing the list of competencies

to:

Save the Children International in Vietnam,
4th Floor, Machinco Building, No. 444 Hoang Hoa Tham street, Tay Ho District, Hanoi
or by Email: [email protected]

The SC’s application form and full job description are available at our website here.

The closing date for application is 5 pm on Sunday, 13th May 2018.

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.