Senior Program Assistant

SNV is a global development partner, deeply rooted in the countries where we operate. We are driven by a vision of a better world: 

A world where across every society all people live with dignity and have equitable opportunities to thrive sustainably. 

To make this vision a reality, we need transformations in vital agri-food, energy, and water systems. SNV contributes by strengthening capacities and catalyzing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises. Building on 60 years of experience we support our partners with our technical and process expertise and methodological rigor. We do this in more than 20 countries in Africa and Asia with a team of approximately 1,600 colleagues. By being adaptable and tailoring our approaches to these different contexts, we can contribute to impact at scale, resulting in more equitable lives for all. 

SNV has been working in Vietnam since 1995 and currently has over 50 national and international experts. SNV Vietnam implements projects in more than 38 provinces across the country, including the poorest and most remote areas. 

In the Mekong Delta of Vietnam, SNV Vietnam is implementing the project Transforming the Rice Value Chain (TRVC) for Climate Resilient and Sustainable Development (TRVC) in An Giang, Dong Thap, and Kien Giang provinces. The project aims to use a results-based financing mechanism to incentivize private enterprises in the rice value chain (RVC) to invest in scaling sustainable rice production among smallholder farmers (SHFs) and marketing domestically and internationally in the most rice intensive production provinces over five years (2022 2027). It is built on three core strategic objectives, namely (1) improving climate resilience, (2) optimizing rice value chain linkages, and (3) developing carbon markets. The TRVC project aims to build on the successes of the AgResults Vietnam Emission Reduction Challenges Project (AVERP), which piloted the results-based prize incentive model in the Thai Binh province to attract a diverse pool of private sector actors to implement improved rice farming practices.

We are seeking a highly organized and proactive Senior Program Assistant to provide efficient administrative and logistical support for the TRVC project.  

Together with the Program Assistant, this role will ensure smooth project implementation by handling all logistical arrangements, managing documentation, and supporting event-related financial tasks. The Senior Program Assistant will ensure the timely and effective execution of project activities and assist the project team in maintaining organized and accurate records. 

For more information on SNV, please refer to our website: www.snv.org 

Key Responsibilities: 

1. Logistical Support: 

• Coordinate all logistics for project activities, including workshops, meetings, field visits, and events. 
• Arrange travel, accommodation, and transportation for project staff, stakeholders, and visitors as needed. 
• Ensure that venues, materials, and equipment for events and meetings are secured and ready for use. 

2. Event Organization and Financial Support: 

• Assist in planning, budgeting, and managing expenses for project events and meetings. 
• Track and process payments related to event logistics, ensuring compliance with the project’s budget and financial procedures. 
• Maintain records of financial transactions and expenses related to events and meetings. 

3. Documentation and Filing: 

• Maintain an organized filing system for all project-related documents, including contracts, reports, meeting notes, and correspondence. 
• Ensure proper storage and easy retrieval of both physical and digital project documents. 
• Upload and manage project documents on shared drives, ensuring up-to-date access for team members. 

4. General Administrative Support: 

• Provide general administrative assistance to the project team, ensuring smooth daily operations. 
• Assist with scheduling and preparing materials for meetings and events, including agendas and reports. 
• Maintain communication with vendors, service providers, and project staff as required to ensure timely execution of tasks. 

5. Financial Transactions: 

• Record and monitor financial transactions related to the TRVC project, ensuring adherence to SNV’s financial policies. 
• Assist in the preparation of financial reports for events, meetings, and other project activities. 
• Reconcile event-related expenses and ensure that financial documentation is complete and accurate. 

Education: University degree in business administration, business management, development, or a related field. 

Experience: Minimum of 4 years of relevant experience in administrative or program support roles, preferably in international development or with non-governmental organizations. 

Skills and Abilities: 

• Strong organizational and multitasking skills, with a focus on accuracy and timeliness. 
• Excellent written and oral communication skills in English and Vietnamese. 
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools for document management. 
• Ability to maintain a high level of attention to detail, ensuring efficient handling of sensitive information. 
• Capability to manage logistics and finances related to project events and meetings. 
• Ability to work independently and ensure that tasks are completed in a timely manner. 
• Willingness to travel within Vietnam, especially to the Mekong Delta region. 

This is an excellent opportunity for an experienced administrative professional to contribute to the successful implementation of the TRVC project. If you are highly organized, proactive, and skilled at managing logistics and documentation, we encourage you to apply. 

Apply now to become part of a dynamic team working toward sustainable rice farming and climate resilience in Vietnam! 

Contract Duration: SNV Vietnam offers one year employment contract with possible extension upon the performance-based.

Reports to: The Senior Program Assistant will work under the coordination and report directly to the Project Coordinator. 

Desired start date: as soon as possible. 

Location: Hanoi with travel to the Mekong Delta Region, Vietnam 

Working at SNV:

SNV offers a competitive salary and comprehensive benefits package. We offer a challenging work environment, opportunities to lead and innovate, and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from, and contribute to, an internal global network of experts. For more information, please visit our website: www.snv.org/careers.

How to Apply:

If you believe that your credentials meet the outlined profile, we invite you to apply by uploading your CV and letter of motivation before 5.00pm on 18 April 2025.

SNV reserves the right to close the vacancy before the indicated deadline if the appropriate candidate is identified.

– We do not appreciate third-party mediation based on this advertisement –