Senior Project Assistant

Open to Internal and External Candidates
SVN 2018/05 (HCMC)

Position Title: Senior Project Assistant
Duty Station: HCMC, Vietnam
Classification: General Service Staff, Grade 7
Type of Appointment: Special Short Term, nine months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: March 29, 2018

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. Internal candidates should meet the minimum of time in post requirement of six months or more.

Context:

Under the overall direction of the Chief of Mission IOM Vietnam based in Hanoi (CoM), and the direct supervision of the Head of Office in Ho Chi Minh City (HCMC), the Senior Project Assistant will lead the implementation of projects in Southern Vietnam in the field of human migration. She/he will work directly and closely with and under the Project Development and Implementation (PDI) Unit based in Hanoi and the Corporate Responsibility to Eliminate Slavery and Trafficking (CREST) Unit based in HCMC. Current projects include activities in counter-trafficking and labour migration (ethical recruitment and labour supply chain mapping in the private sector); migrant health; and migration and climate change.

Core Functions / Responsibilities:

1. Lead the implementation of projects in the field of human migration:

• Independently provide project management at all phases of the project cycle, seeking guidance only in exceptional circumstances;
• Identify issues and problems, and report them to senior managers in a timely manner with recommendations/solutions;
• Travel on field work trips (TDYs) for monitoring, conferences, meetings, and presentations;
• Draft and coordinate regular reporting narratives and financial summaries, ensuring compliance with all project reporting requirements.

2.    Support new project proposal development:

• Track, compile, analyze, and present information on new developments and on relevant trends/ policies in the field of migration;
• Provide inputs and suggestions to contribute to the drafting of new project proposals and program strategies;
• Undertake desk research and data collection, and assist with the drafting of concept notes and proposals.

3.    Maintain positive relations with internal and external counterparts:

• Maintain networks and partnerships with private sector entities;
• Maintain positive relations with governmental entities, non-governmental entities, and other international organizations;
• Assist in fundraising activities with both the private sector and relevant donor communities.

4.    Closely coordinate activities with other Project Implementation Unit staff in both Hanoi and HCMC:

• Supervise and guide staff.
• Facilitate the work of consultants through administrative coordination;
• Draft speeches and undertake informal translations and/or interpretation upon request.
• Recommend appropriate training for staff development.

5.    Perform other related duties as may be assigned.

Required Qualifications and Experience

• High School Degree with 7 years of relevant work experience or Bachelor degree with 5 years of relevant work experience;
• Degree in Humanitarian Affairs, International Studies, Political Science, Law, Human Rights, Development Studies or a related field from an accredited academic  institution preferred;
• Experience in projects management and implementation, monitoring and evaluation;
• Experience in migrant rights and vulnerability, trafficking in persons, and voluntary return and reintegration and counter migrant smuggling;
• Good financial management skills;
• Experience in liaising with governmental authorities, other national/international institutions and NGOs, as well as in the region;
• Demonstrated ability to maintain accuracy & confidentiality in performing responsibilities;
• Excellent communication, facilitation, presentation and negotiation skills;
• Excellent computer skills, especially in Word & Excel;
• High level of proficiency in both Vietnamese and English.

Required Competencies

Behavioural

• Accountability- accept and give constructive criticism, follow all relevant procedures, processes, and policies, meets deadline, cost, and quality requirements for outputs.
• Client Orientation- identify the immediate and peripheral clients of own work, establish and maintain effective working relationships with clients
• Continuous Learning- contribute to colleagues' learning, demonstrate interest in improving relevant skills
• Communication – actively share relevant information, clearly communicate, and listen to feedback on, changing priorities and procedures
• Creativity and Initiative- proactively develop new ways to resolve problems
• Leadership and Negotiation - convince others to share resources, present goals as shared interests
• Performance Management - provide constructive feedback to colleagues, provide fair, accurate, timely, and constructive staff evaluations
• Planning and Organizing - set clear and achievable goals consistent with agreed priorities for self, and others, identify priority activities and assignments for self and others
• Professionalism - master subject matter related to responsibilities, identify issues, opportunities, and risks central to responsibilities
• Teamwork - actively contribute to an effective, collegial, and agreeable team Environment, contributes to, and follow team objectives
• Technological Awareness- learn about developments in available technology, proactively identifies and advocates for cost-efficient technology solutions
• Resource Mobilization – Establish realistic resource requirements to meet IOM needs, build stable strategic alliances with relevant parties.

Other

• Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
• Only candidates residing in the country will be considered. A prerequisite for taking up the position is legal residency and work permit, as applicable.

How to apply:

All interested candidates should download and complete an IOM Personal History Form from the IOM Viet Nam website at www.iom.int.vn 

Completed applications, including IOM Personal History Form, application letter, and copies of diplomas and certificates, recommendation letters, etc. may be delivered to the IOM Sub-Office in Ho Chi Minh City at 1B Pham Ngoc Thach, District 1, or submitted electronically to [email protected].  

Posting period:

From 15.03.2018 to 29.03.2018