Senior Project Assistant

Senior Project Assistant, Vietnam Country Program

Title: Senior Project Assistant

Location: Hanoi, Vietnam

Division: Vietnam Country Program

Please submit a cover letter with your resume describing your interest in this position and how you meet the requirements. Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to be considered and confirm this in their cover letter. PATH offers a highly dynamic work environment and provides competitive compensation and benefits based on experience. Salary and benefit package are paid in VND.

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, technology, advocacy, and dozens of other specialties, PATH develops and scales innovative solutions—including vaccines, drugs, devices, diagnostics, and approaches to strengthening health systems worldwide.

Working in Vietnam since the early 1980s, PATH established a permanent office in Hanoi in 1997 and an office in Ho Chi Minh City in 2014.The Vietnam country office is committed to respond to community health needs in Vietnam and works in such areas as reproductive, maternal, and child health, TB, HIV, vaccines and immunization, emerging and epidemic diseases, and health technologies. To achieve impact, PATH Viet Nam works across the public and private sectors and focuses on sustainable, system-level changes.

PATH seeks a Senior Project Assistant, based in Hanoi to provide administrative, programmatic and logistical support for the implementation of several projects.

Key responsibilities and duties include:

• Provide support to Project Manager (RPM)/team leaders/program staff in the implementation and monitoring of project activities
• Provide administrative support to secure all necessary in-country approvals
• Provide logistical support and liaise with partners to arrange meetings, trainings, workshops, field trips and other travel
• Coordinate with Vietnam Country Program administrative team to arrange travel for project staff, consultants and visitors
• Take notes at meetings and workshops and prepare/distribute minutes in a timely manner
• Format project documents and presentations
• Assist in interpretation and translation of project documents and materials
• Organize, assemble, and distribute reports, communication and advocacy materials, and other documents
• Under instruction from RPM/PADM, provide support to procure goods and services for projects including data entry into the PATH’s systems
• Assist with the development, coordination, and monitoring of sub-contracts, sub-agreements, consultant agreements, work orders, purchase orders and other agreements
• Support the Project Administrator and Project Financial Officer in the preparation and monitoring of project budgets
• Train staff in meeting logistics such as calling into conference lines, meeting bookings, and car bookings
• Provide support to financial team in financial management
• Provide other administrative support as required

Required Experiences and Skills:

• Bachelor’s degree with a minimum of five (5) years of work experience in a similar role
• Work experience in international non-governmental organizations (INGO) or in public health programs preferred
• Excellent skills with Microsoft Word, Excel and PowerPoint
• Excellent organizational skills
• Good communication skills
• Proven interpersonal skills and ability to work effectively in a team
• Excellent written and spoken ability in Vietnamese and English
• Willingness and ability to travel within Vietnam

Must have legal authorization to work in Vietnam

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

HOW TO APPLY:

All applications are made online. For a full job description and to apply online, please access via this link https://bit.ly/2TiIQ2e or visit PATH website (www.path.org) then go to (Careers/Search Job Listings/Administrative Support). Deadline for applications: March 27th, 2020.