Senior Project Manager

The Opportunity - Senior Project Manager

To provide overall leadership in management and implementation of assigned project(s), including representation to assigned partners (Ministry of Education and Training and Provincial Department of Education and Training) and or thematic working areas when relevant. The Senior Project Manager (SPjM) ensures that every project reaches identified project beneficiaries and achieves agreed objectives.

To provide support to Program Manager in management decision making within the program.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

KEY AREAS OF ACCOUNTABILITY:

Contributions to Country Office Operation

• Make sure all project team member has clear understanding and comply with systems, policies and procedures at SC.
• Cascade decisions and other information from Program Manager to staff and share with respective Program Manager emerging issues.
• Make sure all CO priorities are well understood and implemented by every project team member.
• Engage and take part in the learning agenda of the country office.
• Implement risk prevention actions for assigned projects. Monitor and alert E/SMT and Program Manager emerging risks and implement risk mitigation activities.
• When required, provide inputs and ideas for need assessment, child right situational analysis.
• When required, provide inputs for Country Annual Plan, Country Strategic Plan and reports.
• Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response

Project management

Oversight assigned project(s). Make sure every project:

• Has proper sub-grant agreements signed.
• Make sure that SC internal approval process are followed and grant management requirements (e.g. kick-off meeting, donor requirements) are complied with during projects implementation
• Timely and quality preparation and adjustment of work plans, budget, and procurement plans, with engagement of internal and external stakeholders. Make sure all these plans posted timely in to systems (PRIME) and shared with other teams.
• Implement activities as project design. Make sure that projects meet monthly and quarterly operations and quality KPIs.
• Quarterly review operational, finance, and safeguarding risks and issues, and take actions as needed.  
• Make sure quality of delivery of project activities; Make sure project REALM system is in place.
• Identify any emerging issues affecting project implementation and determine solutions in consultations with Program Manager and other related Managers.
• Work directly with related technical Advisors (Education, Health and Nutrition, Child Protection, Child Right Governance, Child Poverty, DRR&CC, Construction, and others) to ensure timely technical supports to project implementation.
• Make sure timely and quality of project reporting for internal review and approval and for submitting to SC Members, donors, and government when required). Work with Awards Manager/ Award team to address any issue related to reporting to members and or donors.

Financial Management

• Make financially approval as per SOD.
• Make sure timely and quality project budget of new project, verify and submit for final approval.
• Timely prepare and submit qualified project budget phasing and monthly forecast.
• Monitor projects expenses, by SC and partners, make sure that all expense is in accordance to SCI and donor’s policies and procedure.
• Submit financial project reports timely with good quality.
• Make sure that SCI finance and procurement policies and procedures are strictly followed by project staff and implementing partners. Report to reporting channels any suspected violation of SCI finance and procurement policies and procedure for proper investigation.

Staff Management

• Make sure that each staff has clear understanding of their roles and responsibilities and there is synergy among project team members. Make sure that all JDs of team member are up to date and get approvals as required.
• Make sure that staff understand roles and responsibilities in cross-functional processes.
• Work with respective Program Manager(s) to update a staffing plan, make sure each staff has a clear development plan, a clear performance objectives and capacity building plan. Support and motivate staff to achieve their performance objectives and with support from HR team undertake the periodic performance review
• Provide direct coaching or mentoring to project staff in the implementation of project activities and supports for their technical capacity building.
• Work with HR to complete recruitment, and staff management including talent development, promotion, job change, job grading, disciplinary and other HR procedures in-line with organization policies

Research, Evaluation, Accountability, Leaning and Monitoring (REALM)

• Make sure timely and accuracy update of all project on PRIME (Project Reporting, Information Management and Evidence System).
• Work with REALM staffs to develop a qualified REALM plan and implement it; collect project evidences, including data, and use them for reporting and discussion.
• Conduct regular project review and update, and bring lessons learned to share and discuss among the project(s) and program(s).
• Make sure that the project accountability system is set-up and implemented.
• Collect feedbacks from people and group (beneficiaries) and project stakeholders regularly and address issues accordingly.
• Make sure knowledge management as guidance by SCI.

Program and Project Development                                     

• Actively provide inputs and ideas, including lessons learned, for project concepts, and proposal.
• Draft project budget and finalise it as per proposal development stages.
• Provide inputs for proper selection of project locations.

Representation, Partnership and Networking

• When assigned by Program Manager, represent SC Vietnam in relevant meetings and events.
• Contribute to, with ACCM and TAs, increase and maintain the visibility of SC Vietnam. 
• When required, participate in network with INGOS, CSOs and donors working on related program(s).
• Build and maintain strong relationship with direct project implementing partners for smooth project implementation.
• Prepare and update project partner assessment. Implement activities to support partners’ capacity building.  
• Make sure that government laws, policies and procedures are complied with during project implementation. (e.g. MoU, project approval from local authority).

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS

• At least Master’s Degree in education, development, or related field
• Good at project management and project implementation with partners
• Good at partnership
• Good at staff management and leading the team for common objectives
• Good at child – centred programming
• Good at finance management
• Good at-risk management

EXPERIENCE AND SKILLS:

Essential

• Minimum of 10-year experience working with an INGO environment, including experience directing and implementing programs, with at least three years in similar positions
• Relationship building and partnership development skills.
• Excellent people management and interpersonal skills, with a demonstrated ability to respond effectively to challenges, and work effectively in a cross-culture environment.
• Good project cycle management skills, including project reporting.
• Good understanding of challenges facing vulnerable children and communities in Vietnam;
• Demonstrated experience in and understanding at least one of related thematic areas (education, health and nutrition, child protection, child right governance, child poverty, DRR&CC);
• Excellent communication skills both verbally and in written form in English and Vietnamese
• Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations;
• Ability to work effectively with people of diverse backgrounds, to motivate and inspire team work;
• Ability to analyze information, evaluate options and to think strategically;
• Commitment to and understanding of SCI aims, values and principles including rights-based approaches.

Desirable

• Flexibility and a sense of humour – ability to work, live and thrive in challenging circumstances;
• Have a very high level of personal and professional integrity and trustworthiness;
• Be both self-confident and humble;
• Experience of working with local government and partners;
• Experience of working in an emergency setting and/or commitment to build that capacity;
• Thrive in a fast-paced and fun environment.

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Level 3:  The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Hanoi - Senior Project Manager - National Only - SCI Career Site Careers (oraclecloud.com)

Location: Hanoi

Closing Date: 02 Feb 2024

If you have any issues with applying via our system, please send an email explaining your troubles to [email protected]

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties by our global anti-harassment policy.