Short term Administrative Coordinator cum Accountant

TITLE:     Short term Administrative Coordinator cum Accountant
DURATION:    6 months
REPORTING TO:    Country Manager
SALARY: USD600/month (gross) with 10 days of annual leave

OVERALL RESPONSIBILITY:

The Accountant overall responsibility is to support the appropriate and professional implementation of APHEDA projects.  In particular Administrative Coordinator cum Accountant will be responsible for administration and day-to-day office operations and assisting the Country Manager as per the duties outlined below.

AREAS OF RESPONSIBILITY:

The Administrative in liaison with the Country Manager and Regional Coordinator is responsible for the following areas:

A. Project implementation
B. Interpreting and Translation
C. Financial/Asset Management
D. Government Liaison/External Relations
E. Office Management

Responsibilities should be carried out in line with relevant APHEDA policies and procedures.

In undertaking these responsibilities, the Administrative Coordinator cum Accountant has freely available to them the support and guidance of the Country Manager and Regional Coordinator.

SPECIFIC RESPONSIBILITIES

• Project administration and implementation
  
  • Be familiar with the Project documentation
  • Manage the up keep of project working files.
  • Assist the Country Manager to develop regular (monthly) implementation plans and reports.
  • Assist the Country Manager in establishing and implementing project monitoring and evaluation systems in order to provide regular information on progress towards objectives and assess the impact of the projects.
  • Provide technical assistance and support to Project and counterpart staff and advisors as required.
  • Assist with report writing and editing

• Interpreting and Translation
  
  • Assist with the provision of interpretation (Vietnamese-English) for the Regional Coordinator and visiting technical advisors/trainers as required and time permits.
  • Assist with written translation of project documents as possible.
  • Assist with and/or arrange interpretation for expatriate advisors.

• Financial/Asset Management
  
  • Responsible for project administration and banking in collaboration with Country Manager.
  • Ensure that Project expenses are kept to a minimum consistent with sound administrative and financial practices.
  • Pay office suppliers promptly and adequately and in line with expenditure plans, in consultation with Country Manager.
  • In relation to accounts, code Project expenditure against allocated budget lines and consistent with the purposes for which they were granted and in accordance with relevant APHEDA and donor guidelines.
  • Ensure Project expenditure reports and original receipts linked to these reports are complete and filed properly.

• Government Liaison/External Relations
  
  • Assist the Country Manager to establish and maintain good working relations with other institutions involved in the projects.  This should include regular contract with GOV partners and authorities.
  • Assist in the development, maintenance and strengthening of relations with other agencies working in the same geographic or technical areas.

• Office Management
  
  • Undertake administrative duties for the APHEDA office including office purchasing, project filing, monthly accounts and assisting with project correspondence, meeting notes and phone/reception duties.
  • Assist the Country Manager to organize meetings and workshops
  • Advise Regional Coordinator on cultural matters as needed

CANDIDATE PROFILE

Required

• Vietnamese citizen
• Good organizing skills and communication skills (English and Vietnamese)
• Good team spirit and enthusiasm
• University degree or relevant certificate
• At least 3 years of working experience
• Initiative and creativity in solving problems;
• Ability to work well under pressure 

APHEDA Vietnam Office
Address: room 311-312, Block A2, Van Phuc Diplomatic Compound,
298 Kim Ma street, Hanoi

Please send detailed curriculum vitae (CV) and relevant qualifications together with an application letter in English to email: [email protected] . Only short-listed candidates will be contacted for an interview.

The closing date for application: 12.00 PM, 5th June 2015