Sponsorship Junior Assistant

World Vision International – Vietnam (WVV) invites Vietnamese competent candidates for the position Sponsorship Junior Assistant- Regular work base: Hanoi office.

Interested candidates are invited to apply ONLINE via WORLD VISION VIETNAM'S WEBSITE BY 23 JULY 2015 - http://careers.wvi.org/jobs/vietnam/sponsorship/wvv-sponsorship-junior-a...

INTRODUCTION

WV Vietnam is a national office and does not directly raise funds for local sponsorship, however, is responsible for sponsor relations- creating effective communications and building relations between sponsors in support countries and registered children in Vietnam. Sponsors’ donations are used to improve the well-being of children, their families and communities. Every year, hundred thousands of letters from sponsors and replies from children are processed which has helped form meaningful and transformed relationships between sponsors and registered children and family. Participation of the communities in activities initiated by the sponsorship program are helping transform the community people in special ways.

WV Vietnam's sponsorship programme seeks to comply as much as possible to the Child Management Standard which requires RC to be physically seen and progresses in the areas of health, education is monitored and documented every 90 days. Updates of these data into STEP is prioritized and promoted wherever the processes are proven efficient in our context and as far as our current STEP centralized set-up could afford.

World Vision child sponsorship enhances the quality of World Vision’s transformation development and public awareness ministries by providing sponsors, children, and their families and communities with a service that allows sharing of other resources, hopes and experiences in a way that it can transform both. Child sponsorship provides the majority of resources for transformational development. Therefore, child sponsorship is a required core competency of World Vision.

Reflecting Christ’s love for children, World Vision child sponsorship creates a special relationship between children, their families and communities, and sponsors that contribute to the transformation of all toward the wholeness of life with dignity, justice, peace and hope.

World Vision Vietnam’s sponsorship program is implemented across all Area Development Programs (ADPs), In early 2015, a total of 75,000 registered children are in World Vision Vietnam's sponsorship program.

PURPOSE OF THE POSITION

• To support WVV in building and enhancing Sponsorship Service Operations focusing on children’s well-being and the transformation of registered children, their families and communities and sponsors.
• To provide administrative assistance to the Sponsorship Manager and Sponsorship Cluster Officer regarding to correspondence, child data and other sponsorship processes so that the Sponsorship Unit of NO is able to provide effective technical support to the ADPs in managing sponsorship project activities and fully meeting sponsorships operating standards. 

MAIN RESPONSIBILITY

Correspondences & special mailings

• Routine correspondences and special mailings are processed in a timely manner, in compliance with the Sponsorship standards and Child Protection policies. Specific tasks include:
• Screen the content of correspondences to ensure they are appropriate to be sent out to sponsors as well as registered children (RC) in the community.
• Check the consistency of RC photo and information from Annual Progress Report (APR).
• Organize the Bounce Back from different SOs to ADPs accordingly.
• Coordinate the completion of Christmas Cards (or New Year Card).
• Translate urgent correspondences and process sponsor address labels as required.
• Record the correspondences into system and prepare batch sheets to ADPs.
• Pack and mail correspondences to ADPs and SOs.

Data entry process

• Check data fields in Child History (CH) from ADPs to ensure the completeness, accuracy and consistency.
• Enter CH into system, reactivate HOLD and update child data in annual basis.
• Update the child wellbeing monitoring information (presence, education, health, participation…) into the system as per standards.
• Administration & other sponsorship business process
• Do administration tasks such as routine purchase, training/meeting logistics….
• Assist Sponsorship Cluster Officer in ADP data analysis, Annual Visit, CS Review, ADP follow-up… as requested.
• Complete other sponsorship business processes such as weekly pending correspondence list, overdue report consolidating, files checking for IL, Forms , QU, GN… when as needed.

JOB REQUIREMENT

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:
College Degree

• Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;
• Good time management and organizational skills;
• Good interpersonal and communications skills; 
• Good English, especially email/letters writing skills;
• Good computer skills in Word, Excel
• Experience in community development or with NGO.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department
World Vision International - Vietnam
Address: 4th floor, the HEAC building, 14-16 Ham Long street, Hanoi
Tel: 04. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

World Vision is a Christian humanitarian organization which works to improve the quality of life of people, especially children, who are marginalized and living in poverty regardless of religion, race and gender.