Team Assistant/Program Assistant (TA)

IFC, a member of the World Bank Group, is the largest global development institution focused on the private sector in developing countries. We create opportunity for people to escape poverty and improve their lives. We do so by providing financing to help businesses employ more people and supply essential services, by mobilizing capital from others, and by delivering advisory services to ensure sustainable development.

IFC Vietnam is now looking for a Team Assistant/Program Assistant (TA) to assist in the in-country activities of the IFC. This position coordinates extensively with service units and liaises frequently with team members both at headquarters and in the field, as well as external counterparts. TA is also assigned responsibility for some aspect of the unit's administrative functions, to include translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and other languages, etc.

GENERAL DUTIES AND ACCOUNTABILITIES:
- Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style.
- Incorporates agreed comments into documents, making full use of shared drives and software capabilities.
- Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard IFC formats and distribution.
- Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the IFC.
- Prepares logistical planning and arrangement for various events, e.g. conferences, workshops, negotiations, etc.
- Prepares working program and joins project missions if required.
- Tracks assigned task/project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters.
- Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
- Maintains up-to-date work unit project and other files (both paper and electronic).
- Translates/drafts a variety of routine documents, applying effective proofreading and grammar skills in English and other languages
- Solves non-routine problems (e.g., responds to requests requiring file search, etc.) and does adhoc tasks if required.

SELECTION CRITERIA:
- The ideal candidate will have a Bachelor degree with at least 3 years work experience in relevant position such as secretary, administration assistance in multi-national or international organization.
- Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.
- Ability to adapt to changing business needs by continuous learning/training
- Ability to produce high-quality work under pressure.
- Committed team player with demonstrated inter-personal skills and ability to work
- Fluency in English language, in addition to a native command of Vietnamese, with excellent communication skills both verbally and in writing, including proven skills in report-writing.
- Strong computer/ information technology skills.

Applications should be in English and include the following:
1. Cover letter
2. CV highlighting qualifications required for the assignment

Interested candidate is requested to send email to [email protected]
Deadline for application: 20 December 2010
Only short-listed candidates will be contacted for interview.