Temporary Junior Sponsorship Assistant

World Vision International – Vietnam (WVV) invites Vietnamese competent candidates for the following position:

Temporary Junior Sponsorship Assistant

Regular work base: Van Chan ADP, Yen Bai province

Interested candidates are invited to apply ONLINE via WORLD VISION VIETNAM'S WEBSITE by 22 January 2017 - https://careers.wvi.org/jobs/vietnam/sponsorship/wvv-temporary-junior-sp...

WORK CONTEXT / BACKGROUND:

WVV’s Area Development Programs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. ADPs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementing, reporting, monitoring and evaluation and reflection phases. Each ADP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities.

Each ADP usually has one ADP manager, one Finance staff, one Sponsorship staff and 3 to 5 other staff who are in charge of Monitoring and Evaluation, Capacity Building, and sectoral projects such as Education, Health, Agriculture and Livelihood etc. A uniqueness of WVV’s ADP approach and structure is that all ADP team members are based at the district where the ADP is located, which enables them to work closely with government partners and communities on a daily basis.

World Vision child sponsorship enhances the quality of World Vision’s transformation development and public awareness ministries by providing sponsors, children, and their families and communities with a service that allows sharing of other resources, hopes and experiences in a way that it can transform both. Child sponsorship provides the majority of resources for transformational development. Therefore, child sponsorship is a required core competency of World Vision.

Reflecting Christ’s love for children, World Vision child sponsorship creates a special relationship between children, their families and communities, and sponsors that contribute to the transformation of all toward the wholeness of life with dignity, justice, peace and hope.

PURPOSE OF POSITION:

• To support WVV in building and enhancing Sponsorship Service Operations focusing on children’s well-being and the transformation of registered children, their families and communities and sponsors, through collaborating with local sponsorship volunteers network in planning and implementing activities of the Sponsorship Management Project in the designated ADP working area.
• To assist the ADP Manager in facilitating and maintaining efficient and effective   Sponsorship Service Operations, Sponsorship programming and Child Monitoring according to the Sponsorship standards.

KEY RESPONSIBILITIES:

Sponsorship Service Operation

• Make and implement monthly/quarterly/annual plans on Sponsorship Service Operations (SSO) under supervision of the ADP Manager.
• Maintain good relations between sponsors and Registered Children (RC) through routine mailing communication between sponsors and RC.
• Check correspondences for consistency and completeness as well as update into Sponsorship Tracking Enhancement Program (Step) and mail out to sponsor (S_SPO) or National Office (NO) as required by the Sponsorship Standards.
• Process special mailings, i.e. New Year Card, Annual Progress Report, etc in a timely manner in coordination with the Sponsorship volunteer network, track progress in Step and mail products to sponsor/Support Officer (SO) as requirements
• Arrange sponsor’s visits and make the visit reports in English. Handle Gift Notifications (GN), if applicable and translate the “Thank You” letters into English and send to sponsor/SO in a timely manner. Process the Support Office/ Sponsor’s requests in a timely manner in accordance with SSO policies.
• Maintain child data and other sponsorship documents (both electronic and hard copies) as well as their relevant back-up copies systematically in a safe place.

Sponsorship Programing and Child Monitoring

• Select RC as per the ADP’s child selection criteria which is formulated with regards to the Sponsorship Standard, national and local context. Maintain the planned number of RC which is agreed with the support office by timely processing new growth, replacement and reactivation.
• Process and doubled-check Child Histories and Child Digital Images before entering into Step and sending to SO via weekly data files (diskettes) and Cpi transfer. Update RCs’ data into Step in a timely manner and in accordance to the Child Sponsorship Standards.
• Make Child Monitoring plan annually in consultation with SSO Cluster officer. Maintain the Child Monitoring process in accordance to the CMS.
• Ensure at least one home visit to each registered child per year by ADP staff or sponsorship volunteers network or hamlet facilitators network;
• Monitor, document & reflect the well-being status of RC regularly in periodic reflections meetings of the ADP team in collaboration with other ADP staff, the sponsorship volunteers network and hamlet facilitators network other ADP staff. Monitor health, education and child protection of children in target areas of the ADP and take appropriate follow-up actions as part of the program’s interventions.
• Include RC, their families and communities intentionally in the ADP’s programming interventions, transformational development; track their benefit & participation.
• Update the presence and well-being related information of the RC into Step and submit a summarized report to ADP manager/SSO Cluster officer after each CM cycle. Research & resolve weekly discrepancies based on advices from SSO. Perform system reconciliation twice per fiscal year.

Community Awareness & Training

• Establish & maintain the sponsorship volunteer network at the target communes of the ADP with close coordination between schools (teachers volunteers network) and community settings (hamlet facilitators network) at village and commune levels ;
• Provide orientation and training to sponsorship volunteers, hamlet facilitators and other related local partners;
• Conduct meetings with RC’s parents and community local people semi-annually at village/commune levels, in cooperation with the sponsorship volunteer network, hamlet facilitators to raise the awareness of WV’s sponsorship, update the ADP’s programming interventions, their progress and accomplishments in community;
• Distribute the sponsorship orientation materials (adapted with local context as possible)  to all RC’s parents and non-RC’s parents;
• In collaboration with other ADP team members, sponsorship network and National Communicator(s), compile stories about RC and their families documenting significant changes in their life, achievements, best practices and learning experiences for WV publications and share within the Partnership.
• In collaboration with SSO Cluster Support Staff in NO, implemented contextualized new initiatives introduced by the Partnership Office in an effective and timely manner.
• Commune in charge
• Set up the commune PMB (Program Management Board) appropriately. Prepare quarterly, semi and annual POA at commune level.
• Organize monthly commune PMB meeting with well-prepared agenda (covering (i) Progress against the commune action plan; (ii) Information required for monthly MIS; (iii) RC/Children well-being issues; (iv) Sponsorship performance; (v) Problems, concerns, and action/follow up plan, etc…). Record monthly commune PMB meeting minutes to report at ADP monthly meetings for reflection and follow up action.
• Set up VDB (Village Development Board) at village level appropriately. Prepare & implement quarterly, semi and annual POA at VDB level.
• Provide assistance to other Project Assistants in planning, implementing, monitoring and evaluation of other projects’ activities in the in-charge commune(s).

JOB REQUIREMENTS:

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:

• Bachelor’s Degree in any field
• Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;
• Demonstrated training and facilitation skills;
• Good time management and organizational skills;
• Good interpersonal and communications skills;
• Fair English, especially email/letters writing skills;
• Good computer skills in Word, Excel, PowerPoint and email;
• Experience in community development or with NGO.
• Experience in capacity building for local stakeholders/partners

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department
World Vision International - Vietnam
Address: 4th floor, the HEAC building, 14-16 Ham Long street, Hanoi
Tel: 04. 39439920 (ext.123)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

World Vision is a Christian humanitarian organization which works to improve the quality of life of people, especially children, who are marginalized and living in poverty regardless of religion, race and gender.