Temporary Receptionist/Office Assistant

The World Bank Vietnam requires a Temporary Receptionist for the period from 6 to 12 months. This is an entry level office support job, which contributes to the smooth running of the daily operations of the work unit. This position report to an Executive Assistant.

The Receptionist/Office Assistant will be based in the World Bank’s Hanoi Office and supporting other unit where back-up required. The position will be based in the World Bank’s Hanoi Office. The appointment, at grade level T1

The success candidate should be available to work immediately by October 2013

DUTIES AND ACCOUNTABILITIES

• Performs basic office functions, to include: sorting and distributing incoming mail and faxes, answering telephones and handling receptionist duties, ordering and monitoring office supplies, assisting in maintaining unit files, photocopying, delivering urgent mail/messages, obtaining authorizations, handling courier services, etc.
• Provides essential support to other team when required, to include: providing secretarial services, drafting routine and short letters/correspondences, updating the office databases for distribution purposes, assisting the team members for the preparation of the office events/conferences/workshops etc.
• May back-up other team members in routine office functions, as required.

MINIMUM QUALIFICATIONS AND EXPERIENCE

1. The ideal candidate will have a BA degree in economics or social sciences with at least 2 years work experience in relevant position such as secretary, receptionist or administration assistant in multi-national or international organization.
2. Ability to follow through on team priorities in the absence of the team members and respond to requests for information.
3. Ability to adapt to changing business needs by continuous learning/training
4. Ability to produce high-quality work under pressure.
5. Committed team player with demonstrated inter-personal skills and ability to work
6. Fluency in English language, in addition to a native command of Vietnamese, with excellent communication skills both verbally and in writing, is including proven skills in report-writing.
7. Strong computer/ information technology skills.

This position required to pass relevant Bank Group tests in place at time of recruitment (e.g. English, computer applications, etc.).

Applications are invited from qualified Vietnamese Nationals and should be submitted application via email to [email protected] by 15 October 2013.

Application should include following documents:

- Expression of Interest
- Resume with current contact information.
- Scanned copy of education degree

All positions will be review as soon as received application and may be closed before the deadline if selected candidate meet requirement.

Only short-listed candidates will be contacted for interview.