Youth Employment Senior Project Officer

Save the Children’s vision is a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children started our work in Vietnam in 1990, and implements programs in the key thematic areas: Education, Health and Nutrition, Child Protection, Child Rights and Governance, Child Poverty, Disaster Risk Reduction (DRR) and Emergency Response. At present, Vietnam Country Office has programs in 22 out of 63 provinces in Vietnam.

Save the Children in Vietnam continues to develop innovative programming that reflects the overall strategic goal of measurably improving the survival, health, protection and development of Vietnam’s poorest children by strengthening the capacity of women and children, caring adults, communities and partner organizations.

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

Child Safeguarding positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

We are looking for a Vietnamese national for:

• Position: Youth Employment Senior Project Officer
• Location: Ho Chi Minh City

Main Responsibilities:

1. Project Management

• In coordination with Project Manager, project staff and implementing partners, facilitate the preparation of annual work plan and budget for S2S/Citi Projects for approval.
• Oversee field implementation to ensure quality and timely delivery of project activities,
• Provide support for sub-grants management of the partners in project locations as required to ensure effective program implementation.
• Liaise and manage relationships with key project partners including local partners.
• Develop and review project work-plan including that of partner organizations.
• Liaise with other Area Office/Field Offices as required to ensure effective coordination of project implementation.
• Regularly review the annual work plan and budget and propose necessary adjustments if needed, according to the progress in the implementation of the project.
• Identify any emerging issues affecting project implementation and determine solutions in consultations with the Project Manager.
• Provide direct technical support to project staff and implementing partners in the implementation of planned project activities and facilitate the delivery of technical assistance from SC member TA during project implementation.
• In coordination with Project Manager, monitor the project reporting requirements and facilitate the preparation of project report.

2. Program Development and Innovation

• Keep updated of recent development in the youth employment sector in Vietnam and provide input concerning SCs positioning.
• Provide technical input on youth employment theme during proposal development and if needed to other projects with youth employment component.
• Assist Project Manager in pursuing innovation in youth employment programming, with particular focus to the application of ITC in skills training and access to job information.

3. Advocacy and Communications

• Together with Project Manager collaborate with other thematic leads to ensure that thematic advocacy objectives are included into youth employment program work as appropriate.
• Collaborate with Communications team in production of communication materials related to youth employment and the Every Last Child Campaign.
• Support national level project activities, including advocacy and coordination;

4. Financial Management

• Together with Project Manager provide support to Finance team in preparing budget phasing and monthly forecast according to approved annual budget for both SC managed budget and sub-grants in coordination with Project Manager, program staff and implementing partners;
• Provide support to Finance team in sub-grant management - in preparing the sub-grant to partners based on the agreed activities, releasing the sub-grant, monitoring the sub-grant and in submitting sub-grant finance report.
• Work closely with Project Manager and the designated Finance staff in monitoring the project budget. On the regular basis review the project expenses, ensure all expenses are put in appropriate budget code and analyse any underspent or overspent. Determine any issues related to project budget and determine solutions in coordination with FSSD, DPI, Project Manager and Area Manager.
• Ensure that SCI finance and procurement policies and procedures are strictly followed by project staff and implementing partners.
• Facilitate the delivery of direct finance and procurement management support to implementing partners by the finance and procurement team by integrating finance and procurement orientation during kick-off meeting with partners, organizing a regular finance visit and if needed organizing a finance and procurement training to partners during project implementation.

5. Representation, Partnership and Networking

• Establish and maintain strong relationship with local implementing partners such as government agencies and CSOs for successful project implementation and ensure that government laws, policies and procedures are complied during project implementation (e.g. MoU, project approval from local authority).
• Build strong partnership with corporate sector to strengthen their participation in youth employment programming. In particular their input into job market assessment, their participation in internship and job placement and input in resolving issues affecting juvenile workers.
• Maintain effective links with local partners at all levels to facilitate implementation, sustainability and scalability of the project.
• Maintain effective collaborations with other partners and organizations and related projects in the same provinces for better integration and coordination.
• Regularly coordinate and collaborate with other sector/thematic teams to strengthen programmatic synergies and impact.

6. Monitoring and Evaluation

• Lead project-level M&E, including regular monitoring visits to partners to ensure project activities are implemented as per work-plan;
• Lead development of case studies and other project materials;
• Compile reports from partners, Project Officers and/or Assistants for submission to Project Manager and support to produce regular internal and donor reports;
• Ensure quality in the delivery of project activities and ensure MEAL system for the project is in place and adopted.
• Submitting monitoring tools and research protocols to the Save the Children US (SCUS) Ethics Review Committee with assistance from the SCUS MEAL unit.

The job duties and responsibilities as set out above are not exhaustive and the post holder may be required to carry out additional duties within reasonableness of their level of skills and experience, including adjustment on job description.              

Qualifications & Skills:

Qualifications

• At least University Degree in Business Management or advanced degree in Project Management;
• Strong project management experience handling youth employment project targeting migrant youth workers;
• Previous experience in child – centered programming.

Essential

• Minimum of 3 years experiences working with NGO, including direct experience managing youth employment project;
• Demonstrated experience in youth employment thematic areas and demonstrated experience in capacity building, technical support, advising and documentation of youth employment related program;
• Experience working with government agency (MOLISA and DOLISA), vocational schools and corporate or private sector in the implementation of youth employment program 
• Excellent communication skills both verbally and in written form in English and Vietnamese;
• Excellent people management and interpersonal skills, with a demonstrated ability to respond effectively to challenges, and work effectively in a cross culture environment.
• Good understanding of challenges facing migrant youth workers in Vietnam;
• Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations;
• Ability to work effectively with people of diverse backgrounds, to motivate and inspire team work;
• Ability to analyse information, evaluate options and to think strategically;
• Commitment  to  and understanding  of  SCI  aims,  values  and principles  including rights-based approaches.

Desirable

• Flexibility and a sense of humour – ability to work, live and thrive in challenging circumstances;
• Have a very high level of personal and professional integrity and trustworthiness;
• Be both self-confident and humble;
• Experience of working with local government and partners;
• Experience of working in an emergency setting and/or commitment to build that capacity;
• Thrive in a fast-paced and fun environment.

All application packages must be submitted via
https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190002BY&tz=G...

In case you cannot access to the above link, please send your updated CV (in English), your Cover Letter and your SC’s Application Form to email: [email protected]

The SC application form and the full Job Description are attached.

The closing date for application is 11:59 pm on 09 August 2019.

Applications will be treated in confidence. Due to the volume of applications we receive, only short-listed candidates will be contacted and CVs cannot be returned.

Save the Children is an equal opportunities employer. Our selection processes reflect our commitment to the protection of children from abuse, and our people are as diverse as the challenge we face. We welcome applications from all qualified candidates, regardless of age, disability, HIV/AIDS status, race, national origin, religion, or sexual orientation.