[Ngo-admin] Fw: Vacancy announcement, HIV/AIDS program officer, MCNV

[MCNV Hanoi office]

 Dear all,

Please help to send this job advert to interested candidates. 

Chi Ha oi, please help to post it in the NGO RC website nhe,

Thanks a lot, Ha Viet
Medical Committee Netherlands - Vietnam (MCNV)
-------------------------------------------------
MCNV Representative Office

 

Job description of Program Officer for HIV/AIDS  

 

Job summary  

 

To provide operational, logistical management and technical support to the program "Comprehensive PMTCT services for especially vulnerable women in Vietnam" and other programs or projects of HIV team of MCNV especially in Dien Bien and Ha Giang 

 

The Program Officer is responsible to the Operational Officer for HIV/AIDS program for the overall tasks, and is finally responsible to the Country Representative (CR).

 

Tasks and Responsibilities

 

The tasks and responsibilities are to:

 

Needs assessment for development

  a.. Propose to PC and SA needs and opportunity to assess community needs for development to implement and extend programmes. 
  b.. Design, coordinate the implementation, process data, and write report on needs assessment for development.  
  c.. Connect assessed needs with sponsor's funding policies, resulting in identification of new programmes, which reflect community's prioritized needs that fit with donors' funding policy. 
  d.. Coach junior POs and partners in selecting and designing new tools for needs assessment exercise to fit with specific target groups. 
 Programme design and proposal writing 

  a.. Monitor existing programme design for continuous improvement to fit with contextual conditions of the programme. 
  b.. Facilitate project or programme-component design workshop using logical framework, with the participation of stakeholders. 
  c.. Draft project proposals according to sponsor's format and MCNV requirements. 
 Programme Implementation and Monitoring

  a.. Facilitate planning meetings with the participation of stakeholders. Communicated MCNV's work approaches are effectively to stakeholders and integrated in programme plans. Plans include technical, monitoring, PR & advocacy activities with detailed estimate of time, finance, human resources required.  
  b.. Coordinate successfully the implementation of plans in Ha Giang and Dien Bien. Finalize the PMTCT guidelines with the relevant national level authorities.Mobilized & organize resources well ahead of due activities.  
  c.. Make activity and budget plan for project sites in Ha Giang and Dien Bien province with counterparts;Assure stakeholders are well aware of programme progress, and their roles in programme implementation.  
  d.. Together with the senior advisor provide advice, supportive supervision and technical support for counterparts in Ha Giang and Dien Bien province, 
  e.. Ability to make individual work plan in accordance with programme implementation plans, and implement plans successfully, meeting set deadlines. 
  f.. Design monitoring system (purpose, expected results, contents, process, and methods) for responsible programme, specifying stakeholders' roles in programme monitoring. 
  g.. Solve problems relating to programme plans, partnership, consultants, finance, and other resources.   
  a.. Monitor every single programme activity for learning purpose for stakeholders.  Apply lessons learnt on activity content, methods of conduction in the implementation of the following activity. 
  b..  Assure that the management and the administration of trainings is completed in time and contains key elements such as agenda, description of tools and methods, evaluation, and curriculum vitae of trainers; 
  c.. Monitor programme immediate and long-term impacts for learning on aspects such as relevance, strategy, inputs, and processes.  Make adjustments if necessary to the above aspects are made timely, resulting in noticeable improvements in programme impacts. Report to senior advisor about the result of field visits on assessing need and desire of direct and indirect beneficiaries of the project, propose adjustment plan; 
  d.. Work effectively as team member in mid-term or programme termination evaluation from design to report. 
  e.. Coach junior team members in programme monitoring. Help them answer questions such as why, what, how, who, when, how often to monitor.  Advice them on problem solving and decision making with the participation of stakeholders. 
4. Monitoring Reporting

  a.. Write analytical report on programme activities and periodical progress report of programme.  Reports are submitted in time without having to rework.  
  b.. Communicate/disseminate reports to stakeholders successfully for learning purpose.  
  c.. Provide effective support and coaching to team members and partners so that they can write reports on their part of work, meeting the requirements of MCNV and donors in terms of timeliness and quality of reports. 
5. Soft part in programme management

  a.. Initiate, maintain and develop genuine partnership with programme partners.  Correct error in partnership early and effectively.  
  b.. Make decisions on whether to use consultants or not through evaluation of workload and task requirements.  
  c.. Manage consultants well from writing ToR, recruitment, contracting, monitoring & support, evaluation and feedback.  Draft and provide comments on narrative and consultancy reports of Ha Giang and Dien Bien counterparts or on Giang and Dien Bien programs; Work closely with international researchers 
  d.. Support team members in partnership development and consultant management when required. 
6. Professional requirements

  a.. Keep oneself updated of latest professional knowledge and practice (in the field of specialization) available in Vietnam.  
  b.. Lead short-term training courses or facilitate workshop on familiar professional topics for partners and junior staff.  
  c.. Evaluate professional competency of domestic consultant to recommend consultant recruitment 
7. Team and organisational management

  a.. Maintain healthy teamwork among team members working in the same programme component.  Inform colleagues about the quality of the progress of program including reporting; 
  b.. Be clear of responsibility and authority levels among administrative, financial  and programme staff working in the same programmes.  Check compatibility between narrative reports and financial reports of counterparts together with financial officer; Check detailed plans and purchasing decision of counterparts according to MCNV regulation and market price, comment and give feedback; 
  c.. Coordinate work plan and resources among administrative staff or team members working in the same programme component effectively and efficiently. 
  d.. Participate as panelist member in recruitment of new programme staff. 
  e.. Encourage and coaching colleagues in working according to organisational culture. 
  f.. Explain the functions and work procedures of one's own section and the most related section. Actively provide valuable background information and ideas for the development of organisational strategic decisions either in organisational meetings or in informal discussions.Contribute to the policy and strategy development of MCNV on HIV/AIDS; 
  g.. Develop and maintain a professional support network of national and international professional relations; 
  h.. Perform other tasks within the context of the HIV programs when needed. 
 

Qualifications and requirements

 

  a.. Academic level of education, preferably a relevant post-graduate health related qualification; 
  b.. Minimum 2 to 3 years related practical experiences  and demonstrable skills in project administration and management 
  c.. Excellent organizational, administration and logistics skills; 
  d.. Good English writing and general communication skills; 
  e.. Experience with an NGO or development organization preferred; 
  f.. Financial management experience at the level of budgets and checking expenditures; 
  g.. Ability to use computer software related to program administration; 
  h.. Interest in participatory approaches to health development planning; 
  i.. Experience and interest in HIV/AIDS; 
  j.. Ability to communicate and work with people from diverse socio-economic and cultural background; 
  k.. Ability to work independently and in a team; 
  l.. Having good references; 
  m.. Willingness to learn and travel; 
  n.. Result oriented working style. 
 

Development opportunities
 

This is a fulltime position for the duration of the project (up to end of 2011). Training opportunities on the job are available as long as they are related to the tasks of the employee, including support to publish academic work. 

 

Others

 

This position requires extensive travel to the field

 

To apply

Please send your resume and a writing sample of your (independently) written work to Ms. Vu Thuy Quynh at: mcnv at netnam.vn by Thursday, November 14th 2009.

A written test is part of the recruitment procedure.

 



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