[Ngo-admin] Advertisement for the post of Admin/Finance assistant-Helen Keller International-Vietnam

[Pham Kim Ngoc]

Dear Chi Ha and anh Vern,
Would you please post this advertisement on NGORC's website and the
opportunity list 
 
Thanks so much for your help.
Kindest regards
 
Pham Kim Ngoc, MBA
Country Representative
Helen Keller International-Vietnam
Room 103/B5, Van Phuc Diplomatic Compound
298 Kim Ma, Hanoi
Vietnam
Tel: +84-43372-661
Fax: +84-43372-931
Website: www.hki.org 
 
HELEN KELLER INTERNATIONAL/VIETNAMHKI Logo Specs 003
Administrative/Finance Assistant (local hire)
 
PROGRAM PHILOSOPHY
The mission of Helen Keller International (HKI) is to save the sight and
lives of the most vulnerable and disadvantaged by combating the causes and
consequences of blindness and malnutrition. We do this by establishing
programs based on evidence and research in vision, health and nutrition. 
In Vietnam, Helen Keller International has been supporting the blindness
prevention program in partnership with the Vietnam National Institute of
Ophthalmology (VNIO), also known as the National Eye Hospital (NEH) in Hanoi
since 1990. Currently, we are working with our partners in Kon Tum to
conduct our Childsight Program on Refractive Error for children in Kon Tum
city, Kon Tum province.
 
 
NATURE OF WORK:
The Administrative /Finance Assistant will perform all financial activities
related to HKI-Vietnam's office and project activities in Vietnam 
Report directly to:           Country Representative, Vietnam
 
MAJOR TASKS AND ACTIVITIES:
Financial duties:
*	Prepare monthly report and submit to the HQ
*	Prepare monthly cash forecasts for the  HKI/Vietnam Office and
submit to the HQ ;
*	Liaise with the bank to ensure proper management of the Vietnam
office funds;
*	Monitor the office program and operational budgets for Vietnam
office
*	Check provincial partner's financial reports.
 
Administrative duties:
.         Meet and greet guests to the office and answer telephone calls;
.         Make logistical arrangements for lodging, transpiration,
workshops/conferences, and for other project and operational activities of
the office;
.         Ensure efficient filing, tracking and storing system of documents;

.         Purchase and maintain office equipment and supplies with
appropriate services and venders. Research and identify completive suppliers
for project related equipment and supplies; 
*	Translate office and project related documents (English and
Vietnamese);
*	Liaise with the People's Aid Coordination Committee (PACCOM)
regarding permits and related issues 
*	Co-ordinate administrative issues between HKI offices
*	Communicate with partners to ensure the fund is released timely.
 
Program related tasks
*	Assist the Program Coordinator and provincial partners when
required.
*	Participate in field trips for project monitoring and evaluation
purposes
.         Other tasks may be included to to ensure smooth running of the
office and the project.
 
DURATION:
*	1 year with possibility of extension depending on funding
availability 
*	Expected starting date 20 November  2011
 
SKILLS/KNOWLEDGE REQUIRED:
 
.         Bachelors degree in Finance and Accounting Management 
.         At least 1 year of accounting or financial experience
.         Proficiency in Quicken 
.         Good organization skills and attention to detail 
.         Fluency in spoken and written English skills 
.         Proficiency in Microsoft Suite including Excel and Word 
.         Ability to maintain discretion and confidentiality regarding
work-related issues 
.         Excellent command of Vietnamese (speaking and writing); 
.         Good knowledge of English (speaking and writing) and able to
translate documents (English-Vietnamese and vice versa);
.         Working experience with USAID funding projects or international
organizations or NGO(s) is preferable. 
 
 HOW TO APPLY
 Interested candidates can apply online by sending  a CV and Letter of
Interest to Ms. Pham Kim Ngoc, Country Representative at pngoc at hki.org , and
copy tranha at hki.org <mailto:quynh at hki.org>  no later than 5pm October 30,
2011. Only short-listed candidate will be contacted.
 
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