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<p class=MsoNormal>Dear Sir/Madam,<o:p></o:p></p>
<p class=MsoNormal>Could you please post the message below onto the job opportunities
list on my behalf?<o:p></o:p></p>
<p class=MsoNormal>Thank you very much.<o:p></o:p></p>
<p class=MsoNormal>Best regards,<o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><b><span style='font-size:24.0pt'>JOB DESCRIPTION<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt'>Position: Office
Manager<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt'>Supervisor: Program
Coordinator<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt'>Schedule: Full-time<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt'>Starting Date: 1<sup>st</sup>
March 2011<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt'>Interviewing Dates: week
beginning December 14<sup>th</sup> 2010<o:p></o:p></span></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><span
style='font-size:48.0pt;color:red'>----------------------------<o:p></o:p></span></b></p>
<p class=MsoNormal><b><u><span style='font-size:12.0pt'>LORETO VIETNAM-AUSTRALIA
PROGRAM (LVAP) PROFILE</span></u></b><b><span style='font-size:12.0pt'>: an
INGO (Australian) which has been operating in Vietnam for 13 years. LVAP works
with the drive to <i>“lift learners into the future”</i> and to foresee that
every child in our community has equal opportunities for a well supported
learning environment. Our vision will bring about the best possible conditions
of education for vision-impaired, intellectually challenged. We also undertake
to uplift underprivileged children in remote, rural areas. Our project methods
construct purposeful school environments and support learning efficiency within
a diversity of educational activities with the purposeful aim of strengthening
local communities towards a maintained sustainability.<o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt'><o:p> </o:p></span></b></p>
<p class=MsoNormal><b><u><span style='font-size:12.0pt'>POSITION DESCRIPTION</span></u></b><b><span
style='font-size:12.0pt'>: LVAP is seeking a highly competent candidate for the
position of Office Manager. The person’s primary responsibility is to provide
active support service to LVAP staff and partners in office administration and
also in ‘field work’. S/he is responsible for administrative office management and
day to day logistics.<o:p></o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l0 level1 lfo1'><b><span style='font-size:12.0pt;line-height:115%'>a
competitive remuneration package and medical package will be offered to
the successful candidate<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l0 level1 lfo1'><b><span style='font-size:12.0pt;line-height:115%'>the
position will initially fall within a three months probationary period
after which a Contract for 12 months employment will be made with the
possibility of ongoing tenure.<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal align=center style='text-align:center;text-indent:.25in'><b><u><span
style='font-size:12.0pt'>KEY COMPETENCIES</span></u></b><b><span
style='font-size:12.0pt'><o:p></o:p></span></b></p>
<p class=MsoNormal><b><u><span style='font-size:12.0pt'>Job Specific
Competencies</span></u></b><b><span style='font-size:12.0pt'>:<o:p></o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='margin-bottom:10.0pt;mso-list:l4 level1 lfo2'><b><span
style='font-size:12.0pt'>Vietnamese national<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;mso-list:l4 level1 lfo2'><b><span
style='font-size:12.0pt'>good communication skills (both written and oral)
in English: preferred (but not mandatory) IELTS (or equivalent) score –
6.5 required<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l4 level1 lfo2'><b><span style='font-size:12.0pt;line-height:115%'> be
highly organized, be comfortable with responsibility, have sound judgment,
excellent organizational and analytical skills, initiate work plans and
deliver effectively to deadlines<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l4 level1 lfo2'><b><span style='font-size:12.0pt;line-height:115%'>excellent
relationship and communicational skills<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l4 level1 lfo2'><b><span style='font-size:12.0pt;line-height:115%'>competent
in Word, Excel, PowerPoint and Microsoft Outlook<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l4 level1 lfo2'><b><span style='font-size:12.0pt;line-height:115%'>personal
commitment to LVAP principles, vision and mission<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l4 level1 lfo2'><b><span style='font-size:12.0pt;line-height:115%'>basic
knowledge of community development and social work issues<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal><b><u><span style='font-size:12.0pt'>Behavioral Competencies</span></u></b><b><span
style='font-size:12.0pt'>:<o:p></o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l1 level1 lfo3'><b><span style='font-size:12.0pt;line-height:115%'>self
starter and a finisher<o:p></o:p></span></b></li>
</ul>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l2 level1 lfo4'><b><span style='font-size:12.0pt;line-height:115%'>ability
to work independently as well as part of a Team<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l2 level1 lfo4'><b><span style='font-size:12.0pt;line-height:115%'> ability
to work with a number of tasks simultaneously (or multi task)<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l2 level1 lfo4'><b><span style='font-size:12.0pt;line-height:115%'>ability
to work under pressure and learn new ways of doing things<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l2 level1 lfo4'><b><span style='font-size:12.0pt;line-height:115%'>pro-active
and results orientated<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l2 level1 lfo4'><b><span style='font-size:12.0pt;line-height:115%'>professional
attitude towards work<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l2 level1 lfo4'><b><span style='font-size:12.0pt;line-height:115%'>confidentiality:
employees must sign a Confidentiality Agreement and may not share
organizational materials without the express written permission from the
Program Coordinator<o:p></o:p></span></b></li>
<li class=MsoNormal style='margin-bottom:10.0pt;line-height:115%;mso-list:
l2 level1 lfo4'><b><span style='font-size:12.0pt;line-height:115%'>determined
to achieve and make a difference<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal><b><u><span style='font-size:12.0pt'><o:p><span
style='text-decoration:none'> </span></o:p></span></u></b></p>
<p class=MsoNormal><b><u><span style='font-size:12.0pt'>Specific Duties</span></u></b><b><span
style='font-size:12.0pt'>:<o:p></o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt;color:windowtext'>serve as administrative liaison
and provide support for daily maintenance of office facilities </span></b><b><span
style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
lang=EN-GB style='font-size:12.0pt'>be responsible for daily
communications including maintenance of calendar and appointments for the
Program Coordinator</span></b><b><span style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='text-align:justify'><b><span style='font-size:12.0pt;
color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
lang=EN-GB style='font-size:12.0pt'>support with other tasks as needed,
such as day-to-day office management, answering phones, event logistics
etc</span></b><b><span style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt;color:windowtext'>filing all office documentation
and third party contracts, agreements, records management etc.</span></b><b><span
style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='text-align:justify'><b><span style='font-size:12.0pt;
color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>establish updates and maintain manual /automated
filing systems for confidential and administrative files in order to track
all information<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>be responsible for updating Petty Cash Log <o:p></o:p></span></b></li>
</ul>
<p class=MsoListParagraph style='line-height:normal'><b><span style='font-size:
12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt;color:windowtext'>translate (confidential)
documents as well as interpret for the Program Coordinator at meetings and
on other work-related occasions</span></b><b><span style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt;color:windowtext'>attend meetings with LVAP staff
and project partners, government agencies and sponsor agencies</span></b><b><span
style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoListParagraph style='line-height:normal'><b><span style='font-size:
12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt;color:windowtext'>build and develop ongoing
relationships with formal and informal partners, community groups and
Vietnam government agencies as well as li</span></b><b><span
style='font-size:12.0pt'>aise and communicate with local partners who are
directly involved in LVAP’s current projects<o:p></o:p></span></b></li>
</ul>
<p class=MsoListParagraph><b><span lang=EN-GB style='font-size:12.0pt;
line-height:115%;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
lang=EN-GB style='font-size:12.0pt'>network with other International
Non-Government Organizations (INGO’s) and Vietnamese Departments</span></b><b><span
style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
lang=EN-GB style='font-size:12.0pt'>make field trips to attend resource
distributions, celebrations, site visits, openings and reconnaissance</span></b><b><span
style='font-size:12.0pt'><o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>assist with the organization of events (Bike Day,
Scholarship Day, School Supplies Day), presentations and ceremonies at
projects/project visits<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>facilitate in organizing periodic workshops for
LVAP projects<o:p></o:p></span></b></li>
</ul>
<p class=MsoListParagraph style='line-height:normal'><b><span style='font-size:
12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>be responsible for requesting wish-lists at the
end of each school year<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>assist with English Teaching Program at Nguyen
Dinh Chieu School for the Blind and assembling groups of volunteers to
make Braille English Story Books/Cards; research for more English teaching/learning
software to use for English classes<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='text-align:justify'><b><span style='font-size:12.0pt;
color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>assist with ancillary classes (e.g. art, library)
at Binh Minh Special School<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='margin-left:.5in;text-align:justify'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>be responsible for the distribution of ‘goods in
kind’ to LVAP’s projects<o:p></o:p></span></b></li>
</ul>
<p class=MsoListParagraph style='line-height:normal'><b><span style='font-size:
12.0pt;color:black'><o:p> </o:p></span></b></p>
<ul style='margin-top:0in' type=disc>
<li class=MsoNormal style='color:black;text-align:justify;mso-list:l3 level1 lfo5'><b><span
style='font-size:12.0pt'>participate in any other activities which may be
required to fulfill LVAP’s objectives.<o:p></o:p></span></b></li>
</ul>
<p class=MsoNormal style='text-align:justify'><b><span style='font-size:12.0pt;
color:black'><o:p> </o:p></span></b></p>
<p class=MsoNormal style='text-align:justify'><b><span style='font-size:12.0pt;
color:black'><o:p> </o:p></span></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><u><span
style='font-size:12.0pt;color:black'>HOW TO APPLY<o:p></o:p></span></u></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><span
style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><span
style='font-size:12.0pt;color:black'>The application comprises a one-page cover
letter (in English) explaining your interest and suitability for this position
and your CV.<o:p></o:p></span></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><span
style='font-size:12.0pt;color:black'>Trish Franklin: <a
href="mailto:trish@loretovietnam.org">trish@loretovietnam.org</a> and <o:p></o:p></span></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><span
style='font-size:12.0pt;color:black'>Pham Doan Ha My: <a
href="mailto:hamy@loretovietnam.org">hamy@loretovietnam.org</a><o:p></o:p></span></b></p>
<p class=MsoNormal><b><span style='font-size:12.0pt;color:black'><o:p> </o:p></span></b></p>
<p class=MsoNormal align=center style='text-align:center'><b><span
style='font-size:12.0pt;color:black'>The application should be submitted no
later than 5 p.m. Friday 26<sup>th</sup> November.<o:p></o:p></span></b></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal><i>Phạm Doãn Hà My<o:p></o:p></i></p>
<p class=MsoNormal><i>Office Manager <o:p></o:p></i></p>
<p class=MsoNormal><i>Loreto Vietnam - Australia Program<o:p></o:p></i></p>
<p class=MsoNormal>www.loretovietnam.org <o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
<p class=MsoNormal> <o:p></o:p></p>
<p class=MsoNormal><o:p> </o:p></p>
</div>
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