[opportunities] Vacancy announcement: Grants Management Specialist, USAID-Viet Nam Biodiversity Conservation program, WWF-Viet Nam

[Hang Nguyen Thu]

Em chào chị ạ! Em lại phiền chị đăng cho em job này với ạ.
Em cảm ơn chị nhiều nhiều!
Best regards,
Nguyen Thu Hang
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WWF was one of the first International non-government organizations working
in Vietnam. In 1985, WWF began working on a national conservation strategy
and since then has worked closely with the Vietnamese Government on a
diverse range of environmental issues and implemented field activities
across the country. Find out more at http://vietnam.panda.org/.



The “USAID Biodiversity Conservation” activity is a 5 year-program starting
from July 2020 to June 2025. The program aims to maintain and increase
forest quality as well as protect and stabilize wildlife populations in
five high conservation value provinces (Quang Binh, Quang Nam, TT Hue,
Quang Tri, and Lam Dong). The program targets ten special use forests and
at least five protection forests, linking forest management units across
the landscape to maintain forest cover and connectivity of habitats vital
for the protection of Vietnam’s threatened and endemic species.



We are looking for a Grants Management Specialist to support the Finance
Coordinator and Chief of Party (COP) of the program. Therefore, if you are
a Finance Professional, looking for a career filled with meaningful and
diverse assignments to expand yourself professionally and personally, *PLEASE
JOIN US* on this journey to protect one of the most important resources
nature has given to us while advancing your development!



*You will be in charge of: *

·         Prepare documentation for grant evaluation and approvals.

·         Prepare grants’ agreements, and ensure required documentation
completion as per the agreement and ensure diligent follow-up on grant
reports.

·         Review grant applications to ensure they match the program’s
objectives and in line with the Grants Management Guideline.

·         Conduct pre-award audits of possible grantee organizations, in
addition to audits during implementation and at close-out, as needed and in
consultation with the Finance Coordinator and the Head of Finance of WWF-
Viet Nam.

·         Monitor grantees to ensure they implement and administer grants
according to the signed grant agreement and USAID regulations; Monitor the
projected expenditure against their actual spend.

·         Monitor technical implementation of grants to ensure timely
progress and according to submitted technical reports, proposed strategy
and work plans.

·         Be the focal point for finance, procurement & admin related
matters for all sub-grantees/partners of the program

·         Perform all other relevant duties that may be required to ensure
the overall efficient implementation of the USAID-program activities.



·         Provide monthly financial reports on grants budget to the Finance
Coordinator and COP (i.e. expenditure reports by grantees (burn rates vs
obligations, burn rates vs budget).

·         Prepare other ad-hoc reports as required by the Finance
Coordinator, COP or Head of Finance.

·         Draft and develop a Grants Management Guideline for the program,
and ensure USAID approval.

·         Update the Grants Management Guideline per current USAID
regulations and obtain USAID approvals for all updates.

·         Conduct periodical meetings with finance staff of
sub-grantees/partners to review the program burn rates, discuss challenges
encountered and agree on solutions.

·         Conduct training as needed, such as for various potential
sub-grantee organizations and internal program staff, etc.

·         Any other duties assigned by the Finance Coordinator, COP or
his/her designee.



*In order to be a good fit, you must have: *

·         Bachelor’s degree in business administration, accounting or
finance. A Master’s degree and/or a recognized accounting/procurement
qualification would be a plus.

·         Minimum 5 years’ experience in USAID grants design & management
or similar capacity

·         Familiarity with USAID Contract Management and Grants Management
policies and procedures

·         Strong knowledge of generally accepted accounting practices,
financial reporting standards, financial management processes and procedures

·         Good communication skills, coupled with diplomacy, numeracy, and
business acumen are essential.

·         Proven interpersonal and people-management skills

·         Demonstrated ability to communicate effectively in English, both
verbally and in writing

·         Proven experience of designing business processes, setting
standards, or establishing operating policies and procedures is desirable,
preferably in a project or program management context.

·         Demonstrated ability to establish and maintain clear lines of
communication within a wide network of contacts is necessary.

·         Strong service orientation.

·         Experience of working in a multicultural environment.

·         An interest in conservation.

·         Strong financial skills, as well as a well-organized approach to
work are necessary, legal skills in contract development would be an
advantage.

·         Adheres to WWF’s values, which are: Knowledgeable, Optimistic,
Determined and Engaging



*How to apply:*

Detailed Job Description for the position is attached below. Interested
candidates should email a cover letter, curriculum vitae in English and
scan/photo of diplomas/certificates to recruitment.vn at wwf.org*.vn*, stating
the position title *[WWF - 082020] **Grants Management Specialist**  – Full
name* in the subject line of the email*, *by *21st August 2020*



*Only short-listed candidates will be contacted.*

*“WWF is an equal opportunity employer and committed to having a diverse
workforce.”*

 Thanks & Best Regards
-- 

*Nguyen Thu Hang (Ms.)*

HR Assistant

WWF-Viet Nam

*Address:* No.6, Lane 18 Nguyen Co Thach, Nam Tu Liem Dist., Hanoi, Vietnam.

*Tel:* +84  24 37193049/ ext. 101 | *Fax:* +84 24 37193048

*Mob:* +84 867983108

*Email*: hang.nguyenthu at wwf.org.vn <duong.nguyenquynh at wwf.org.vn>

*Skype:* live:.cid.c3259d935960b1d4

www.vietnam.panda.org

Facebook.com/vietnamwwf  <http://facebook.com/vietnamwwf>
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