[opportunities] Vacancy announcement: Project Admin Assistant, BIODEV2030, WWF-Viet Nam

[Hang Nguyen Thu]

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Em cảm ơn nhiều.

Nguyen Thu Hang

HR Intern

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WWF was one of the first International non-government organizations working
in Vietnam. In 1985, WWF began working on a national conservation strategy
and since then has worked closely with the Vietnamese Government on a
diverse range of environmental issues and implemented field activities
across the country. Find out more at http://vietnam.panda.org/.



WWF’s work on the New Deal for Nature & People is about securing the above
ambitions. It strives to mobilize key stakeholders to encourage global
decision-makers to play a leadership role. Key stakeholders include the
public and civil society, business and the financial sector, as well as
political players. Effectively engaging the stakeholders requires the
strong involvement of teams and country offices across the WWF Network,
supported by strong scientific research in order to make a strong
science-based and economically sound case for urgent action.



The *BIODEV2030 Project (Biodiversity Engagement Facilitation)* contributes
to the New Deal for Nature & People. It will support WWF-Vietnam to engage
stakeholders to contribute to bending the curve on biodiversity decline by
setting national and sectoral voluntary contributions and/or platforms. To
do so, the BIODEV 2030 Initiative will support piloting scientific studies,
organizing and facilitating national consultations at the sectoral level,
across a number of stakeholders, public, private, and CSOs, and engaging in
high-level dialogues.



We are looking for a Project Admin Assistant (seasonal staff position) to
work directly with the *BIODEV2030 *Project Team. If you always want to be
a part of the world's leading conservation organization and work with
passionate and diverse people to help engaging stakeholders to contribute
to bending the curve on biodiversity decline by supporting piloting
scientific studies, organizing and facilitating national consultations at
the sectoral level, this position is for you!



*I.              **Duties and Responsibilities:  *

    Provide support to Project Manager in the tasks of:


·            Provide support to Project Manage to work with relevant
functions to arrange logistics for events and meetings of the project to
ensure that they are properly organized and conducted;

·            Provide support to Project Manager to develop action plans,
activity fund planning under the guidance of project technical staff;

·            Assist Project Manager to monitor activities conducted by
counterparts;

·            Responsible for working with the procurement unit for the
purchase of project equipment and assets upon approval by Project Manager
to ensure the purchasing policies and procedures are strictly followed.
Work with FA Function to conduct inventory of project assets, if any;

·            Assisting the receiving and general screen the relevant
invoices, receipts, supporting documents of in charged project activities
to ensure accurateness and compliance with current requirements;

·            Assisting Project Managers to perform contract management,
ensure support counterpart and the team in closing relevant in charged
action plans and/ or contracts timely on monthly basis and keep managers
informed of the closing date and follow up with extension;

·            Supporting project teams with the annual internal and external
finance and accounting audits when required;

·            Assisting the purchase of project supplies, project equipment,
and assets, and ensure the purchasing policies and procedures are strictly
followed;

·            Supporting; booking vehicles and accommodation and other
logistics, etc for project staff if required;

·            Providing admin supports for WWF’s campaigns at specific
request/s;

·            Perform any other additional duties and activities upon
instruction.



*II.             **Requirements: *

·         Bachelor degree in Business Administration. Diploma in any other
relevant field

·         Excellent knowledge of MS Office and office management systems;

·         Proven experience as an office administrator, procurement
assistant/officer or other related relevant roles;

·         Familiarity with office management procedures and basic
accounting principles.

·         Experience working in office administration, logistics and
procurement;

·         Outstanding communication and interpersonal abilities;

·         Excellent organizational skills, trustworthy, attention to
details & high sense of confidentiality;

·         Ability to work under pressure to pursue multiple tasks
simultaneously to successful conclusions;

·         Demonstrate a high level of integrity;

·         Adherence to WWF’s values: Knowledgeable, Optimistic, Determined
and Engaging;

·         Respective Competencies: WWF Focus; External Orientation;
Delivery quality outcomes; Building working relationships; Communicate
effectively; Leading teams; Leading change; Managing Resources.


*How to apply: *

Detailed Job Description for the position is attached below. Interested
candidates should email a cover letter, curriculum vitae in English and
scan/photo of diplomas/certificates to recruitment.vn at wwf.org*.vn*, stating
the position title *[WWF - 082020] **Project Admin Assistant **– Full name*
in the subject line of the email*, *by *5th August 2020*



*Only short-listed candidates will be contacted.*

*“WWF is an equal opportunity employer and committed to having a diverse
workforce.”*





Thanks & Best regards
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