[opportunities] Seeking Administration Consultant(s)

[Undecided Productions]

SEEKING ADMINISTRATION CONSULTANT(S)

Organisation: https://undecided-productions.com/

Application deadline: 18th August, 2023

Location: Hanoi

Type: Consultant - Hour, half-day or day-rate payment scheme.

Starting date: ASAP

Contact: For all enquiries please contact Elise LUONG at
whoisundecided at gmail.com

Full description: attached

UNDECIDED PRODUCTIONS

Undecided Productions <https://undecided-productions.com/> specialises in
cultural exchange projects with a focus on ecology and gender issues. We
work with artists, writers, designers and researchers who use a variety of
mediums and methodologies.


Registered as a Belgian not-for-profit association (ASBL) since 2017, and
in Vietnam as an International Non-Government Organisation since 2023, we
aim to craft productions and exchanges that vibrate internationally,
supporting creatives in projects from residencies to publications,
performances, gatherings and all ‘round good times.

ADMINISTRATION CONSULTANT(S)

Undecided Productions has recently registered as an International
Non-Governmental Organisation, becoming the only INGO registered in Vietnam
in the industries of Sound Recording and Music Publishing Activities (Hoạt
động ghi âm và xuất bản âm nhạc), Creative, Arts and Entertainment
Activities (Hoạt động sáng tác, nghệ thuật và giải trí) and Cultural
Education (Giáo dục văn hóa nghệ thuật).

In order to support us as we enter this new administrative system we are
seeking Administration Consultants to advise us on the set-up and of the
INGO and to provide punctual ongoing support throughout the year.


The Administration Consultants are key to the pleasant functioning of the
Undecided Productions INGO in Vietnam. The Consultants work in close
collaboration with Undecided’s co-founder Elise Luong, in contact with
colleagues in Belgium, local Project Partners and various Ministries in
Vietnam.

We are aware that we may need multiple consultants, so please do not
hesitate to contact us even if the list of tasks are out of your range.

PROFILE

   -

   At least a Bachelor's Degree in business administration, business
   management, law, finance, accounting or in relevant fields.
   -

   At least 2 years of experience as a project administrator, assistant or
   equivalent.
   -

   Productive experience working with the Ministry of Labour, Ministry of
   Communication and/or Ministry of Foreign Affairs
   -

   Good knowledge of the administration processes of office licensing,
   bookkeeping, permit applications etc.
   -

   Fluency in both English and Vietnamese, French a plus.
   -

   Proficiency in using Microsoft Office tools.
   -

   Experience working in the creative industry is a plus, on an
   international scale a mega plus.
   -

   Good communication skills.
   -

   Interest in the Vietnamese and International creative sector.
   -

   Kindness, patience, curiosity.

WORKING CONDITIONS

   -

   Flexible availability, regular initial meetings with punctual ongoing
   follow-up over an expected period of two years.
   -

   Citizenship or legal permission to work in the country.


TASKS

ADMINISTRATION

   -

   Office address registration and signage.
   -

   Finalising registration requirements for INGO operation in Vietnam.
   -

   Management of program licensing.
   -

   Certificate of Stamp registration.


ACCOUNTING

   -

   Financial reports, expenses reporting, bi-annual reports.
   -

   Invoices management. Petty cash transactions and tracking.
   -

   Tax Code Registration and purchase of Token Key.
   -

   Bank Account Registration. Liaise with banks on related issues.
   -

   Basic bookkeeping.


HUMAN RESOURCES

   -

   HR policies and templates.
   -

   Social insurance code and contribution registration.
   -

   Initial labour declaration, policies and report preparation.
   -

   Employee records maintenance.
   -

   PIT and SHUI compliance support.
   -

   Payroll policy, reports and payslip preparation.
   -

   Work Permits, visas and TRCs for foreign employees and volunteers.


   Elise Luong
   Undecided Productions <https://undecided-productions.com/>
   +84 (0) 936 421 243
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