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</o:shapelayout></xml><![endif]--></head><body lang=EN-SG link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US'>Dear Colleagues and Friends,</span><span style='font-size:10.0pt;font-family:"Arial",sans-serif;color:#222222;background:white'><o:p></o:p></span></p><p class=MsoNormal style='margin-bottom:6.0pt;background:white'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal style='margin-bottom:6.0pt;background:white'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US'>I am pleased to share with you the below vacancy announcement of the post Senior Administrative Officer at ICEM. <o:p></o:p></span></p><p class=MsoNormal style='margin-top:12.0pt;background:white'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US'>We would appreciate you circulating the vacancy announcement to possible applicants.<br><br>Thank you very much for your kind attention!<o:p></o:p></span></p><p class=MsoNormal style='margin-top:12.0pt;background:white'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US'>Quynh Mai<o:p></o:p></span></p><p class=MsoNormal style='margin-bottom:6.0pt;background:white'><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><b>Background</b><br>ICEM - the International Centre for Environment Management was established in Australia in 1999 to help governments and communities build capacity in the sustainable use of natural resources and maintenance of environmental quality. ICEM works in Asia, especially the Mekong countries, and focuses on climate change, water resources, biodiversity conservation and integrated assessments. ICEM seeks to integrate environmental concerns with development through spatial planning, socio-economic analysis and environmental assessment tools. The centre draws from an active network of experts and organizations, nationally and internationally, and in public and private sectors in forging partnerships to address critical conservation and development issues. <b><span style='font-size:11.0pt'><o:p></o:p></span></b></p><p class=MsoNormal style='text-align:justify'><b><o:p> </o:p></b></p><p class=MsoNormal style='text-align:justify'><b>Senior Administrative Officer (SAO)<o:p></o:p></b></p><p class=MsoNormal style='text-align:justify'><o:p> </o:p></p><p class=MsoNormal style='text-align:justify'>Reporting to the Administrative Manager, the SAO will provide day-to-day logistic and administrative support to help ensure the smooth operation of the ICEM headquarters in Hanoi, to its staff and to ICEM project teams across the region.<o:p></o:p></p><p class=MsoNormal style='text-align:justify'><b><o:p> </o:p></b></p><p class=MsoNormal style='text-align:justify'><b>Key responsibilities:<o:p></o:p></b></p><p class=MsoNormal style='text-align:justify'><u>Office management:<o:p></o:p></u></p><p class=MsoListParagraphCxSpFirst style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l1 level1 lfo1'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Overall day-to-day administrative responsibilities; <o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l1 level1 lfo1'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Management of the ICEM office building, facilities and equipment, ensuring effective functioning and maintenance; and<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l1 level1 lfo1'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Procurement of office supplies, keeping inventory of organization equipment and ensuring that all equipment is properly secured.<o:p></o:p></span></p><p class=MsoListParagraphCxSpLast style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;line-height:normal'><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal style='text-align:justify'><u>Office secretary:<o:p></o:p></u></p><p class=MsoListParagraphCxSpFirst style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l1 level1 lfo1'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Provide reception duties such as receiving guests, taking incoming calls and messages, distributing incoming mail, handling outgoing mail, preparing for courier services<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l1 level1 lfo1'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Provide secretarial duties to the ICEM office, including the arrangement of meetings for the ICEM director, managers and international and national project experts, taking minutes of meetings and typing documents and correspondence as required;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l1 level1 lfo1'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Assist in making arrangements for hotels, flight bookings and land transportation for ICEM staff and consultancy teams;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l1 level1 lfo1'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Assist in organising and supporting workshops and meetings for ICEM projects;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Maintain the documentation and filing system for the ICEM library, ensuring confidentiality where necessary and the integrity of stored information;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Database maintenance, which includes inputting data and managing network/stakeholder contacts;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Assist in preparation of supporting documentation for liquidation and disbursement of project expenditures;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Draft routine correspondence in English and Vietnamese;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Format reports to ensure they are compliant with ICEM style guide; and<o:p></o:p></span></p><p class=MsoListParagraphCxSpLast style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-align:justify;text-indent:-18.0pt;line-height:normal;mso-list:l2 level1 lfo2'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Perform other duties and tasks as assigned by the Director of Operations and Administrative Manager.<o:p></o:p></span></p><p class=MsoNormal><u><o:p><span style='text-decoration:none'> </span></o:p></u></p><p class=MsoNormal><u>Human resources:</u> <o:p></o:p></p><p class=MsoListParagraphCxSpFirst style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Maintain database and staff files, recruitment requirements, candidate documentation;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Collect staff’s monthly timesheets, check daily presence of staff (reporting punctuality, lateness or absences), monitor annual leave, time in lieu, regulated leaves;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Advertise job announcements to media platforms, screen resumes and applications, arrange interview appointments and take part in the hiring process;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Track, monitor, update and maintain human resources systems (such as attendance, payroll and leave), records, statistics and files;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Keep employee records and ensure necessary confidentiality; and<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Process visa applications for national and international staff.<o:p></o:p></span></p><p class=MsoListParagraphCxSpLast style='mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:18.0pt;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal'><span lang=EN-US><o:p> </o:p></span></p><p class=MsoNormal><b>Desired qualifications:<o:p></o:p></b></p><p class=MsoListParagraphCxSpFirst style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Advanced university degree</span><span lang=EN-US> in business, administration, or a related field</span><span lang=EN-US>;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Excellent oral and written communication skills in both English and Vietnamese;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Good secretarial skills with at least three years of work experience in similar position; <o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Strong computer processing, layout and design skills;</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Enthusiastic and hard-working; <o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Ability to work independently and/or in small teams;<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Willing to travel within Vietnam and to the Greater Mekong Subregion countries if needed; and <o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;text-indent:-18.0pt;line-height:normal;mso-list:l0 level1 lfo3'><![if !supportLists]><span lang=EN-US style='font-family:Symbol'><span style='mso-list:Ignore'>·<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span lang=EN-US>Demonstrated passion and commitment to administration work in a development context.<o:p></o:p></span></p><p class=MsoListParagraphCxSpLast style='margin-bottom:0cm;margin-bottom:.0001pt;mso-add-space:auto;line-height:normal'><span lang=EN-US><o:p> </o:p></span></p><p class=m237971015753555140msolistparagraph style='margin:0cm;margin-bottom:.0001pt;text-align:justify'><span lang=EN-US>Interested applicants should send a cover letter and CV with contact details of two references in writing or by e-mail to the address below by <b>Tuesday 1 May 2018.</b> If applying by e-mail, the position applied for should be included in the subject line of the mail:<span style='color:#1F497D'> </span>ICEM Senior Administrative Officer</span><o:p></o:p></p><p class=m237971015753555140msolistparagraph style='margin:0cm;margin-bottom:.0001pt'><span lang=EN-US> </span><o:p></o:p></p><p class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto'>ICEM Vietnam Office<br>No. 6A, Lane 49 To Ngoc Van Street, Tay Ho District<br>Hanoi, Vietnam <br>Tel: +84 24 3 823 9127<br>Email: <a href="mailto:mai.luongquynh@icem.com.au" target="_blank">mai.luongquynh@icem.com.au</a><br>Website: <a href="http://www.icem.com.au;" target="_blank" title="www.icem.com.au;">www.icem.com.au;</a> <a href="http://www.mekong-protected-areas.org" target="_blank" title=www.mekong-protected-areas.org>www.mekong-protected-areas.org</a><o:p></o:p></p></div></body></html>