Tasks include:
Accounting:
- Office Bookkeeping and petty cash accountability
- Control office tax and insurance obligations
- Treasury and analysis of IPADE Vietnam bank statements (VND and Euro)
- Assist in updating transfer needs from IPADE Headquarters
Financial Monitoring:
- Monitoring and communication with local clients (14) and local partners (3) submission of reports as well as:
- Analysis of local partners´ financial needs and forecasts
- Validation local partners´ financial justification
- Consolidate financial reports from each partner into a global report
- Review, photocopy, arrange and file financial supporting documents for Yearly Audit
- Revise budget if deemed necessary by IPADE Vietnam Coordinator
- Asses local partner´ accountancy procedures and provide training on AECID's and IPADE regulations on expenses authorization / justification
- Assist local partners in financial planning, reviewing their annual budgets and consolidation of their annual budget proposal.
- Communication of financial obligations in Vietnamese/English to local clients and local partners
Staff:
- Prepare salary and taxes payments
- Assist in managing and disbursing salary payments & taxes
Audits:
- Preparation of required documentation for quarterly reports to IPADE Financial Coordinator and yearly audit to IPADE Madrid
- Validation of final IPADE Vietnam financial audit report
Office Administration:
- Arrange with suppliers the provision of IPADE office needs on supplies and services
- Update inventory of equipments
- Arrange with IPADE office landlord any incidence regarding maintenance and reparation of office building premises.
Structure:
IPADE Local Financial Assistant works directly under IPADE Expatriate Vietnam Coordinator who manages the IPADE office and relations with all local clients and local partners. The Vietnam Coordinator and Local Financial Assistant work in parallel with IPADE Expatriate Financial Coordinator who assures accounting quality and provides training on AECID rules and regulations.
Salary:
In accordance with experience and United Nations pay scale for Local Vietnam NGO workers
Other:
Full time: 40 hours per week
- English fluency essential
- Expert in Excel necessary with knowledge of Pivot Tables valued
- Ability to drive a motorcycle and knowledge of Ha Noi valued
- Work in other NGOs and work with the AECID valued
- Spanish fluency or some Spanish language capability valued
Although the post is based at IPADE office in Ha Noi, the development of its functions may require trips to the provinces where IPADE implement its projects.
Those interested in this vacancy please submit applJob Opening
IPADE Foundation (Spanish NGO)
Based in Ha Noi Cityication letter and CV to the following email adds:
[email protected] [1]
[email protected] [2]
[email protected] [3]
Also you could submit hard copy to IPADE office address:
IPADE Vietnam
10D, Lane 11 Tay Ho Road
Ha Noi
Telephone: 04 37199758