USAID’s “Avian and Pandemic Influenza Initiative”, implemented by Abt Associates Inc., aims to strengthen Vietnam’s public and private capacities to prevent, rapidly detect, and respond to avian and pandemic influenza (API) and other zoonotic threats; and to begin preparing for a possible human influenza pandemic. The technical focus of the project (with special emphasis on USAID’s focus provinces of Hung Yen, Ha Nam, Quang Tri, Can Tho and Kien Giang) includes: (1) Prevention of AI transmission among animals; (2) Prevention of AI transmission to and among humans; (3) Development of pilot activities to improve bio security practices and overall supply chain bio security, including adapting and expanding model rural slaughterhouses; and (4) Improved quality of human case management and infection control.
Based in the project’s satellite office in Quang Tri, the Project/Accounting Assistant will support and report to the Project Manager (PM) for Southern Vietnam. This position involves frequent travel in Quang Tri as well as in new southern provinces that may be included in the project.
A. Duties and Responsibilities
Coordination, Support and Monitoring
Assist the PM in daily coordination with local partners
Assist the PM in providing technical support to and monitoring of project activites implementd by provincial partners and subcontractors
Assist the PM in preparing monthly, quarterly and semi-annual progress reports
Administrative Support
Be responsible for managing, archiving and purging office files (both hard and electronic copies).
Financial Support
Work with the PM and the Deputy Director Finance and Administration (DDFA) to support project implementation according to project plans, financial guidelines, and budget norms.
Work closely with the PM and Provincial Coordinators to monitor financial management by provincial partners/subcontractors
Review vendor invoices for accuracy and completeness in order to ensure compliance before making payment/reimbursement
Frequent travel in Quang Tri (and new project provinces if relevant) for money reimbursement
Reporting
Assist the DDFA and PM to ensure that provincial partners/subcontractors submit required progress and financial reports and deliverables.
Assist the PM in drafting correspondence relating to the financial transaction and selected program activities every month including filing, translation of program reports and training materials, and other administrative tasks as needed
B. Skills/Knowledge Required:
Bachelors Degree in Accounting, administration or other relevant field.
At least 5 years of professional experience in administrative and management is required; previous working experience with International Organizations is strongly preferred.
Experience on other international development projects, especially USAID-funded projects, is highly desirable.
Fluency in both written and spoken English required.
A good command of financial and other computer applications such as MS Word, Excel, Quicken, and Access, as well as a working knowledge of the internet and email.
Please submit a letter of interest and a recent Curriculum Vitae by email to the following address: [email protected] [1] and [email protected] [2]. Email submission is preferred, however, documents can also be mailed or delivered to:
Attn: Application for Project/Accounting Assistant
Avian and Pandemic Influenza Initiative
591 Le Duan, Dong Ha city, Quang Tri
Deadline for submission: November 15, 2010