The Organization
The Alliance [1] of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.
With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.
The Alliance is part of CGIAR [2], a global research partnership for a food-secure future.
About the position
Provide financial support in relation to the projects that are being developed by the Alliance Research Areas and Programs. This involves a budgetary analysis on proposals and financial support as project activities are being carried out (coordinating opening of activities, coordinating uploading budgetary information and necessary adjustments, confirming funds availability for the projects staff contracts and for signing of partner agreements, consultancy among other tasks). Prepare financial reports for projects and handle projects information requirements from donors.
Key responsibilities
- Prepare budgets and financial reports of the assigned portfolio:
- Prepare financial reports for donors and ensure reconciliation with the accounting records
- Analyze the information for reclassification of the expenditures
- Collect data and documentation to support the preparation of financial reports
- Prepare supporting documentation for financial report submissions and audits
- Coordinate the signature process of financial reports
- Support Principal Investigators (PIs) in proposal preparation ensuring internal and external compliance
- Reviewing and approval of the grants and partners contracts, ensuring the alignment between the donor financial conditions with the Alliance policies
- Monitor the budget execution, based on the funds allocation and prepare consolidated financial reports according to the guidelines and procedures established by the Alliance and aligned with donor and stakeholders requirements
- Coordinate the audits of the projects and support the monthly closing and fiscal year-end accounting processes
- Provide financial support focus on budget preparation, analysis and execution to research managers/coordinators accountable for agreements/projects/contracts at the institutional level
- Assure compliance with financial and contractual obligations for the assigned portfolio
- Contribute to the optimization of the different processes in the PLANS unit
- Support the PLANS Office with financial management of grants assigned to other staff
- Review partner’s financial reports and provide relevant clearance:
- Review the partner financial reports and ensure that the financial reporting checklist is complete; detect and report issues
- Review the transaction list provided by the partner and ensure it matches with the financial report
- Review supporting evidence provided by the partner and take the necessary actions as needed
- Make the Goods Receipt Note (GRN) and prepare the transaction entry to include reported expenses by the partner in our books
- Coordinate the grant opening and data management in our Enterprise Resource Planning (ERP) system:
- Prepare the grant opening template for the Enterprise Resource Planning (ERP) system opening process
- Prepare budget uploads in a timely manner to ensure budgets in the Enterprise Resource Planning (ERP) system are up to date
- Monitoring the budget execution of the projects under her/his responsibility
- Other tasks as required from the PLANS unit.
Required qualification and experience
- University degree in Business Administration, Finance, Accounting, or related fields
- Accounting/project management certification desired
- At least three (3) years of relevant work experience in a closely related field gained in an international organization including budgeting, accounting guidelines and financial management of projects
- Strong knowledge of accounting and budgeting practices and procedures relevant to not-for-profit organizations
- Strong proficiency of the English language, both written and spoken
Skills and competence
- Excellent interpersonal skills including the ability to work effectively with other national and cultural backgrounds
- Excellent organizational and problem-solving skills
- Strong client service orientation
- High level of computer skills, ability to handle complex financial and budgeting systems including excellent knowledge of Excel and ERP systems
- Knowledge on International Financial Reporting Standards (IFRS)
Terms of employment
This is a full-time position and available for Vietnamese nationals based in Hanoi, Vietnam. Contracts are issued and renewed annually, based on performance and availability of resources. This position is subjected to an initial two-month probation period and is graded at a level BG6 in a scale of 14 levels being BG14 the highest level. The Alliance of Bioversity International and CIAT is an equal opportunity employer and strives for staff diversity.
Applications
To be considered for this position, please send an email to Ms. To Mai Trang – HR Unit ([email protected] [3]) with the subject line “Application – PLANS Analyst – Candidate’s full name”. In your email, please include:
- A cover letter illustrating your motivation to apply and suitability for the above position against the listed qualifications and work responsibilities.
- A detailed curriculum vitae, including the names and email addresses of three professional referees who have worked either as your professional or academic supervisors and are knowledgeable about your skills and professional abilities.
This position is urgent and will be filled as soon as a suitable candidate is found. Only qualified applicants with relevant skills and experience will be contacted. We recommend applying as soon as possible and no later than 5 June 2022.
We invite you to learn more about us at: https://alliancebioversityciat.org/ [4]