TERMS OF REFERENCE
Internship for the department: AAV Country Director’s Office
Position: Country Director’s Office Intern
Contract duration: 1 year
Supervisor: Programme Monitoring and Evaluation Officer
Duty station: Hanoi
Key working relationship: All AFV, AAV, CKC staff and others as required
Commencement date: as soon as possible
Working time: Full time (7.5 hours per day, from Monday to Friday)
Budget/Fee: VND 220,000/day
Budget from Country Director Office
1. General Context
ActionAid is an international development agency whose aim is to fight poverty worldwide. Founded in the United Kingdom in 1972, for over 40 years, ActionAid works to support the poorest and most excluded people in 47 countries in Africa, Asia and the Americas in securing their rights and eradicating poverty.
In Vietnam, ActionAid operates in provinces in mountainous and remote regions, in the fields of education, women’s rights, disaster preparedness, climate change, governance and food rights.
AAV works in partnership with Aid for Social Protection Program Foundation Vietnam (AFV) and the Community Knowledge Centre (CKC).
AFV is a national foundation whose aim is to fight poverty and promote development in Vietnam. AFV operates in the most remote areas of the country in the fields of education, women’s rights, disaster preparedness, climate change, and rights of people with disabilities.
CKC is an innovative training institute that builds capacity of individuals and organizations for the benefits of excluded people.
2. Purpose of the Role
To support the day to day operation of the AAV Country Director/AFV Executive Director’s office with logistics and policy research support service.
3. Deliverables (Performance expectation from the Intern)
- Effectively carries out administration and logistic works assigned to ensure the smooth support to the AAV Country Director/AFV Executive Director within timeframe.
- Effectively supports the AAV Country Director/AFV Executive Director in policy research tasks to ensure the quality of policy research within the timeframe.
- Other assigned tasks are completed with good quality and timely.
4. Scope of work (inclusive of key tasks & per indicator)
Logistics support
- Visitors to the Country Director’s office are warmly welcomed and informed to relevant persons.
- Incoming and outgoing documents/mails are well handled and filed.
- Payment for related services of the Country Director’s office such as office rent, EMS, electricity, stationery, hotel, relation building costs, international and national travel claims etc. are well processed in time.
- Good filing system (for both soft and hard systems) is well arranged.
- Arrangements for meetings and events outside and in the office of the Country Director are well prepared and claimed for payment.
- Travel arrangements for the Country Director (including accommodation, ticketing, etc.) are ensured well in time.
Country Director support in working closely with AFV’s Board
- Assistance in meeting organization, documents translation, and relevant registration is provided.
- Logistics arrangments for Board members are provided and claimed for payment.
Country Director assistance in implementing communication projects for AAV and AFV
- Formulation/brainstorming of the design idea, follow-up with publishing house, press release preparation and connecting with media as appropriate are ensured.
- Policy research support
- Support in data collection for policy briefs/studies/papers is handled well and timely.
- Support in collecting data for desk study is handled well and timely.
- Documentation and filing of relevant set of data are well stored and filed in both hard and soft copies.
Other tasks (as assigned)
5. Qualification
- University degree in Administration or relevant field
- Committed and honest
- Self-motivating personality
6. Payment (Rate of fee/allowance per working day, insurance provided, time of payment)
Rate of fee: VND 220,000/working day and paid within 10 days of the next month upon full submission of approved work reports and timesheet. 24/7 Accident insurance will be provided.
7. Other benefit and responsibilities
- ActionAid International Vietnam will write reviews and acknowledge after the collaboration period of the Intern with AAV if s/he meets the requirements of AAV and at his/her request to apply to other organizations.
- The intern is expected to follow strictly the internship policy and other related policies of AAV.
- The Intern is required to keep all information and data of Country Director’s Office confidential and for internal use. If s/he discloses such information to a third party outside AAV, s/he will be responsible for that loss of intellectual property and his/her contract will be terminated immediately by AAV.
8. Application
Written application letter in English, stating why you are suitable for the post, together with full curriculum vitae, certified copies of available degrees should be submitted by December 13th, 2018 to [email protected] [1], Subject: Application for Country Director’s Office Intern – 2018.
- Only short-listed candidates will be contacted. Applications will not be returned.
- Candidates from (gender, ethnic or others) minority groups are encouraged to apply.