NATURE OF WORK:
The Full Time A&F Intern will perform a supportive role in covering administrative and finance needs of the office.
Report directly to: Administrative Assistant, EMW Hanoi Office, Vietnam
MAJOR TASKS AND ACTIVITIES: Assist Administrative Assistant in the following tasks
Administrative works:
- Meet and greet guests to the office. Receive, sort and distribute incoming and outgoing mails to appropriate staff members in the office;
- Answer telephone calls, take messages and transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities/Partners on Country Director’s or senior staff requests/notes;
- Make logistical arrangements for lodging, transportation, workshops/conferences, and for other projects and operational activities of the office;
- Ensure efficient filing, tracking and storing system of documents;
- Purchase and maintain office equipment and supplies with appropriate services and venders.
- Research and identify completive suppliers for project related equipment and supplies;
- Translate office and project related documents (English and Vietnamese) when required;
- Other tasks may be included to assist Administrative Assistant to ensure smooth running of the office.
Financial works:
- Check Request for Payment based on invoice/bills from service providers
- Submit bank paperwork such as Application for Remittance if assigned
- Photocopy monthly financial paperwork and report and any document if requested.
DURATION:
This Terms of Reference will be definite for 6 months
SKILLS/KNOWLEDGE REQUIRED:
- University graduate;
- Excellent command of Vietnamese (speaking and writing);
- Good knowledge of English (speaking and writing) and able to translate documents (English-Vietnamese);
- Good literacy with major computer applications;
- Working experience with international organizations or NGO(s) preferable.
BENEFITS
- Monthly stipend $USD 160 per month depending on qualification and competency
- Working in INGO environment
Deadline for application submission is no later than January 5, 2015 Interested candidates may apply by sending a CV and Letter of Interest to Ms. Phan Thi Hong Thoi, Sr. HR Officer at [email protected] [1] . Only short-listed candidates will be contacted.