Job Description
Title: Key Accountant – Full-time
Department:
Grade 9 ($10,899/year)
Starting Step: 1
1. Overall position duties
Serving as a financial and budgetary point of contact for the Cooperative Agreement between CDC and HCMC Department of Health; ensuring the CoAg run in consistency with GVN and CDC’s accounting/financial regulations; responsible for all project’s financial reporting; making plans for the accounting team.
2. Roles and Responsibilities
The position will assist the Project Management Unit (PMU) at the Department of Health to financially manage the Cooperative Agreement and support implementing
sites . The position will be full-time and supervised by the Chief Accountant or the Chief of Staff.
Duties at the the Project Management Unit:
Support the Project Management Unit in managing its funds by tracking authorized funds, PMU and subcontract expenditures, obligated and unplanned funds, provide financial analysis for progress update through:
- Develop plans for the accounting team in monitoring sites, reporting, developing subcontracts, continuation application budgets.
- Developing financial SOPs and guidance.
- Developing an annual management and operation budget for the PMU.
- Providing assistance and guidance to technical staff in preparing budgets for their continuation application.
- Developing budget justification for an annual continuation application.
- Compiling budgets for subcontracts between DoH and its implementing partners.
- Submitting quarterly and annual financial reports on CDC’s Payment Management System and other U.S.Government required systems.
- Disbursing funds to DOH’s subcontractors; Tracking their expenditures; collecting their quarterly financial reports; reviewing financial docs.
- Prepare financial reports as required by GVN, CDC and at ad-hoc requests.
- Responsible for preparing and submitting Expenditure Analysis required by PEPFAR.
- Making payments for daily operations at the Project Management Unit.
- Working with independent auditors on annual audits.
- Working with Tax Office on VAT-refund.
Duties to the subcontractors
Support DoH’s subcontracts to comply with the GVN and CDC’s requirements through
- Providing guidance to DoH’s subcontractors on financial procedures/regulations to guarantee they follow GVN and USG requirements.
- Providing technical assistance/training to subcontractors as needed.
- Conducting quarterly site visits
- Advising subcontractors to establish tracking systems and helping them facilitate and distribute funds.
Supervisory role:
This position will supervise the assistant accountant position.
3. Qualifications ( Knowledge, Skills & Abilities)
- University Degree major in Accounting
- Language: Able to communicate in English – this will be tested (separately or during the interview)
- Experience:
- At least 5 years of accounting work, preferably with international organizations.
- One year experience as a supervisor.
- Skills and Abilities:
- Familiar with Vietnamese and U.S. Accounting system.
- Being proactive, working independently and being a problem solver.
- Well versed in Computerized Financial Accounting Systems (MISA, …).
- Strong attention to details and meticulous record keeping.
- Teamwork and interpersonal skills.
- Excellent use of Microsoft office soft wares esp. Excel.
Please send your Curriculum Vitae and Application Letter (in English) to HR department at [email protected] [1] , cc [email protected] [2]
Application due : until the position is filled.
Due to the high volume of applicant response, not all applicants may receive a response from HR department. Only short-listed candidates will be contacted.