Project Administration and Finance Manager

Project Administration and Finance Manager, USAID Support to End Tuberculosis, Vietnam

Title: Finance Director
Location: Hanoi, Vietnam
Division: Global Health Programs

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other
specialties, PATH develops and scales solutions—including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.

PATH seeks a Finance Director to support an anticipated five year USAID-funded project, USAID Support to End Tuberculosis, in Vietnam. The goal of this project will be to strengthen the government of Vietnam’s tuberculosis (TB) system capacity to effectively lead the TB response in Vietnam, by 1) strengthening TB service delivery platforms; 2) improving TB service accessibility; and 3) advancing local ownership of the TB response. Key activities will include providing technical assistance to the National TB Program (NTP) for: TB policy development and implementation; strengthening NTP service delivery networks; the introduction and implementation of new tools and approaches; the improvement of access and utilization of TB services to facilitate active case finding, address multidrug-resistant TB (MDR-TB), enhance TB prevention, and address stigma and gender issues; and advance government political and financial commitment to the TB response.

Key responsibilities and required skills and experience are detailed below.

Responsibilities:

• Establish financial systems and policies for the project that are in compliance with PATH's Financial Manual and good financial practices.
• Ensure compliance with all USAID and PATH policies, practices, and regulations; advise project staff on donor requirements; and provide training on financial management, recordkeeping, operational systems, and policies as needed.
• Develop and monitor budgets for the project.
• Analyze project expenses, including partner financial reports, on a monthly and quarterly basis.
• Assess cost-effectiveness of methodologies proposed by the project leadership team.
• Prepare monthly invoices and quarterly financial reports, including projections and forecasting.
• Coordinate input for the annual work plan and budgeting process with the project team and partners.
• Oversee procurement of in-country commodities and other project equipment as needed, in collaboration with PATH's Procurement Office.
• Coordinate communication with PATH HQ – HIV/TB team on financial and operational issues, successes, and concerns Ensure preparation and submission of complete and accurate financial reports and cash requests to PATH HQ and USAID.
• Advising project staff on donor requirements and provide training on financial management, record keeping, operational systems, and policies as needed.
• Maintain effective linkages between technical components, grants and finance and administrative functions within the project.
• Working with the project team and PATH’s Office of Sponsored Programs to identify and track cost share as needed, including securing necessary approval.

Required skills and experience:

• Advanced degree in business administration, accounting, economics or other relevant field.
• At least ten (10) years of work experience.
• At least five (5) years of experience working on donor-funded health and/or development programs in Vietnam, with substantial expertise in USAID contracts and financial management.
• Extensive experience managing all on-the-ground financial activities, including subcontracting, consultant, and sub-agreement procedures, including equipment procurement, budget development, accounting, and grants management.
• Extensive experience training and mentoring less experienced staff.
• Demonstrated experience in managing and supervising a team.
• PEPFAR program financial management work experience a plus.
• Financial and administrative skills, including mastery of relevant software, such as Excel and QuickBooks.
• Expertise in the financial and regulatory aspects of USAID contracts.
• Excellent oral, written, and presentation skills in English and Vietnamese.
• Ability to multi-task and to delegate, as appropriate.
• Clear interpersonal communication skills.
• Ability to work effectively with project technical team on project finance and administration issues and tasks.

Note: this position is contingent upon donor funding. All offers are conditional upon donor approval.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.
PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

HOW TO APPLY:

All applications are made online. For a full job description and to apply online, please access via this link http://bit.ly/2vTtBVs [1] or visit PATH website (www.path.org [2]) then go to (Careers/Search Job Listings/Asia/Global Health Programs). Deadline for applications: March 20th, 2020.