Project Officer – CSO support

The Opportunity: Project Officer – CSO support [1]

The Project Officer works under the guidance and supervision of the Project Manager and in close coordination with partners to ensure effective, efficient and cost-sensitive operations of the “PARTICIPATE: Empowered CSOs and ethnic minority youth for active participation in decision making in Yen Bai, Vietnam” project activities in the assigned geographical locations.

The Project Officer will assist to ensure that Save the Children Vietnam activities are consistent with SCI and Members’ programming principles and approaches, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.

Key Responsibilities

1. Management of sub-grant agreements with local partners for Project Implementation

Management of project activities

• Directly manage the CSO sub-grants agreements of local partners to ensure effective program implementation;
• Provide support and supervision to local partners who are local CSOs to ensure quality, participatory, effective, efficient and cost-sensitive planning, implementation, monitoring/ reviewing, reporting and evaluation processes of the activities in the project areas, with and by partners;
• Build and strengthen capacity of local CSOs in organizational capacity development, project management, sub-grant management, internal control, financial and procurement management in compliance with Donor requirements (European Union, Save the Children), especially in the area of fostering youth’s participation in economic - social development, leadership and gender equality
• Develop Project Detailed Implementation Plan and review project work-plans including that of partner organizations; Apply PMM tools (Project Management Methods) for the effective project management.
• Liaise and manage relationships and contacts with key project partners including provincial government agencies and local partners;
• Support the Project Manager to schedule activities, meetings, trainings and workshops organized in Hanoi and other locations;
• Coordinate all logistical issues for visits, project activities and other related tasks.

Financial management

• Ensure the effective and efficient use of all Save the Children resources in order to keep cost-efficiency of the actions;
• Monitor partners’ budgets, burn rate and advise Project Manager of any anticipated problems;
• Support Project Manager to develop and monitor project budget, cash forecast and budget phasing as required;
• Comply with SCI and donor’s requirements on expenditures; provide support to partners on compliance.

Monitoring – evaluation – accountability – learning (MEAL)

• Conduct project MEAL plan, including regular monitoring visits to partners to ensure project activities are implemented as per work-plan; identify and use the data collection methodologies; strengthen evidence and learning; ensure accountability mechanism
• Develop the project case studies and contribute to development of other project materials;
• Maintain project database, beneficiaries tracking, records for case studies, photos and other data for project planning and documentation;
• Compile reports from partners for submission to Project Manager and support to produce regular internal and donor reports.
• Apply and documentation of Quality Benchmark using to ensure the quality of the project.

Communication – visibility - advocacy

• Ensure the project Communication and visibility plan in compliance with Donor requirements
• Strengthen capacity of local CSO and youth to participate in decision making and in the promotion of gender equality.
• Explore social based initiatives to support social and economic empowerment of ethnic minority youth.

2. Contribution to CRG programme development

Technical assistance

• Provide technical support to partners on Child Participation, Youth Employment, Gender Mainstreaming, Advocacy on approaches and implementation methods consistent with acknowledged good practice to achieve sustainable results;
• Support Project Manager with inputs on Country Annual Plan and Country Annual Report
• Provide inputs to developing new concept notes/proposals and program strategies;
• Be updated on and follow recent and cutting-edge developments in the international and national community in regards to CRG.

Coordination, representation, advocacy and networking

• Support national level project activities, including advocacy and coordination;
• Maintain effective links with local partners at all levels to facilitate implementation, sustainability and scalability of the project;
• Maintain effective collaborations with other partners and organizations and related projects in the same provinces for better integration and coordination;
• Build and maintain effective partnerships and networks with relevant technical groups, civil society groups, NGOs, and UN agencies for effective implementation and scalability of the project;

QUALIFICATIONS

• University degree in community development, social development or related field;
• Good at project cycle management and financial management
• Good at partnership

EXPERIENCE AND SKILLS

Essential

• At least 5-year experience in an NGO environment, including experience in implementing projects for youth in development contexts;
• Required experiences in organizational capacity development
• Experience of working with local government, CSO partners, ethnic minority community in the North of Vietnam. 
• Solid experience in effective budget monitoring; project monitoring and evaluation
• Good communication skills and a positive attitude to team work;
• Excellent organisational skills, including time management, ability to meet deadlines and work under pressure;
• Experience in advocacy implementation;
• Experience writing, preparing donor reports;
• Good experiences in communication materials developments, materials translation and editing;
• Excellent English and Vietnamese, both written and verbal;
• Commitment to and understanding of Save the Children’s aims, values and principles

Desirable

• Have a very high level of personal and professional integrity and trustworthiness;
• Be both self-confident and humble;
• Thrive in a fast-paced and fun environment

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:

Job Description - Hanoi - CRG Project Officer - National Only (2100089T) (taleo.net) [2]

If you have any issues with applying via our system, please send email explaining your troubles to [email protected] [3]

Closing Date for Application: 20^th December, 2021

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.