Request for Proposal (RFP)
Baseline Survey (BLS) of Improvement of Sustainable Income and Human Resources Quality
for Rural Peace Community in Quang Binh Province
A. Background
The KOICA under the Korean Government and the Quang Binh Province under the Government of Vietnam has agreed to implement the project of Improvement of Sustainable Income and Human Resources Quality for Rural Peace Community in Quang Binh Province. The goal of this project is to generate sustainable income and improvement of rural human resource quality for Peace Village in Quang Binh Province, Vietnam.
The main components of the project consist of the programs are given below.
- Income enhancement by improving agricultural value chain by implementing
- Improvement of the value chain system through cooperatives
- Investment support for leading companies in value chain improvement
- Activation of microcredit system through Women's Union
- Activation of women group for improving regional health behavior by operating
- TOT education for medical doctor
- Health education for women group to help lifestyle change for health improvement
- Development Human resource capacity of secondary school and youth by providing
- Customized career guidance for secondary school
- Demand oriented TVET through connecting enterprise and industry
- Start Your Business support program
- Agricultural Infrastructure Construction for
- Improvement of mobility/accessibility for direct trade of agricultural products through rural road pavement
- Improvement of clean and hygienic water accessibility by constructing drinking water infrastructure
The performance of the project is to be assessed and managed by the procedure of monitoring and evaluation (M&E) which includes baseline survey, midterm survey and end line survey along with an ad hoc experimental survey.
The objectives of the baseline survey are as follows:
- To study and analyze on the demographic, socio-economic background and situation of the target areas (Ngan Thuy; Van Ninh; Xuan Trach; Quang Chau; Thanh Thach Communes);
- To find out agricultural and rural development status of the target areas;
- To find out performance indicators for comparing project outcomes with midterm, and end line survey.
B. Request for Proposal
1. Submission Materials
The following is a list of submission materials that shall be included but not be limited to the proposal:
- Cover letter & company profile (noting primary contact for the proposal / Project);
- Resume & biography of all involved analysts;
- Survey approach and methodology;
- Experience and success with similar projects (priority is given to those who have at least 1 similar project funded by international organizations);
- Bidding cost for implementing the proposed surveys
- The deadline for the submission of proposal shall be October 03, 2022. The proposal shall be submitted in soft copy under file PDF to the email address given below:
[email protected] [1] and cc [email protected]
2. Projected Budget
The budget for this baseline survey shall not exceed US$(20,000). And the midterm evaluation survey, end line survey, and experimental survey shall not exceed US$(30,000). Thus, the total amount for the entire surveys shall not exceed US$(50,000).
At initiation of each survey, 50% of the budget shall be provided, and the rest would be provided as the survey report is approved by the Project Manager in both sides (PMC and PMU).
3. Selection Process
The submitted proposal should clearly and concisely state how the survey agent will interpret the objective of the baseline survey, describe the detail work tasks and products, specify a proposed schedule and budget, and provide references and explanations of relevant surveys previously conducted.
The baseline survey agent must execute the midterm survey, end line survey, and experimental survey for the purpose of consistency. More details will be discussed later.
A decision on agent selection will be made and noticed to the selected agent no later than October 30, 2022. Accordingly, a TOR will be signed thereafter.
Detailed timeline is given below:
|
|
Event |
Responsible Party |
Date |
|
1 |
Deadline for proposal submission |
Bidder |
03 October 2022 |
|
2 |
Review of proposals and notice of selection |
PMC/PMU |
20 October 2022 |
|
3 |
Contract signing |
PMC/Survey Agent |
30 October 2022 |
4. The contents of the Baseline Survey Report (which could be adjusted upon agreement by both parties)
Executive Summary
I. Introduction
- Background
- Objectives of the study.
II. Survey Approach and Methodology
II.1. Approach
- Primary Data Collection Tools
- Sampling Methodology
- Sample Size
II.2. Methodology
- Planning Meeting with Clients
- Development/Pre-testing/Finalizing of Information
- Hiring and Training of Enumerators
- Field Survey
- Quality Assurance
- Data Entry/Cleaning Processing
III. Facts Findings
(Chapters of Major components of the project)
5. Timeline of Deliverables
The baseline survey is to commence by 10th November, 2022 with the final baseline report to be completed no later than 10th February, 2023.
The mid-term survey and end line survey are expected to take place in the end of 2024 and 2025, respectively, which will be conducted in parallel with the experimental survey.
However, the specific implementation time will be negotiated and adjusted appropriately according to the project progress.
6. Language of reports
The draft and final reports shall be submitted in both English and Vietnamese.
7. Attachments
A. Survey contents requested
B. Project Design Matrix
<Attachment 1>
Survey Contents for Baseline, Min-term, End line, and Experimental Surveys
< Survey Contents Requested>
I. Demographic and socio-economic contents associated with the United Nations’ Sustainable Development Goals (SGDs) indicators shown below
- No poverty
- Zero hunger
- Good health and well-being
- Quality education
- Gender equality
- Clean water and sanitation
- Decent work and economic growth
- Industry, innovation and infrastructure (farm road and water supply infrastructure)
- Sustainable cities and communities (resilience from pollution, hazards, and other constraints/limitations of cities and communities (constructing educational facilities in the demined region)
II. Project Components associated contents
- Improvement of the value chain system through cooperatives
|
- Survey contents
A. Produced outputs
B. Post-harvest process: grading, processing, packaging
C. Marketing strategy
D. Demand markets situation: domestic and international
E. Sales amount of the cooperative and managerial budget (yearly)
F. Average farm income of cooperative members (yearly)
G. Asset value of the cooperative
H. Financial status of the cooperative: endowment capital, savings, liabilities
I. Other information?
- Investment support for leading companies in value chain improvement
|
Companies supplying production inputs to agricultural cooperatives in the above 5 Communes (Rice; Peanuts; Chicken; Forestry Products; Beekeeping, Medicinal Herbs cooperatives):
|
- Survey contents
A. Materials supplied to the above agricultural cooperatives
B. Main business partner cooperatives
C. Business status: number of employees, sales amount per year, financial conditions (endowment capital, savings, liabilities)
|
Companies linked to post-harvest handling of products from agricultural cooperatives in the above 5 Communes (Rice; Peanuts; Chicken; Forestry Products; Beekeeping, Medicinal Herbs cooperatives):
|
- Survey contents
D. Products purchased from the above agricultural cooperatives
E. Main business partner cooperatives
F. Business status: number of employees, sales amount per year, financial conditions (endowment capital, savings, liabilities)
- Activation of microcredit system through Women's Union
|
- Survey contents
A. Amount of Women Development Fund (WDF): Districts and Communes
B. Numbers of farmers who are using the Microcredit
C. The status of loans of the microcredit
D. The status of repayment of the loans
E. The monitoring and report system of the microcredit
- Activation of women group for improving regional health behavior
|
- Survey contents
A. Doctors who live in target areas and Dong Hoi city
B. Doctors who conduct medical service in health-related institution
C. Doctors who can do the role of facilitator after TOT education
D. The current status of educating Lifestyle Medicine
E. The current status of health education system for pregnant or childbearing women
F. The current status of nutrition management training for female group
- Customized career guidance for middle/high school students and
Demand oriented TVET program through connecting industry and corporations
|
- Survey contents
A. Volunteering teachers for TOT program on TVET
B. Students and parents who would anticipate and support the TVET program
C. The current status of utilizing the career guidance App of smart phones by student
D. Curriculum of technical education in middle/high schools to meet the demand of industry
E. Company’s internship program for middle/high school students
F. Other educational institution related contents:
<Secondary school and TVET institution>
- Number of students: Male and Female
- Number of graduates: Male and Female
- Number of teachers: Male and Female
- Employment rates of graduates: Male and Female
- Agricultural Infrastructure Construction
|
- Survey contents
A. The current condition of roads that connect markets of agricultural inputs and products
B. Obstacles and constraints to utilize the current farm roads
C. The accessibility to the market (time/distance) by the type of transportation: the level of satisfaction
D. Current quality and availability of clean water for drinking by residents: the level of satisfaction
E. The distance/time to get clean water
F. Current problem of waterborne diseases
III. Proposed Performance Improvement Survey (PIS) for Performance Articulation
|
- Survey contents
A. The basic performance of 'Income enhancement by improving agricultural value chain project'
B. Internal factors affecting the performance of cooperatives (Business type, manager characteristics, etc.)
C. External factors affecting the performance of cooperatives (Social capital, village environment, infrastructure, etc.)
D. Demographic Characteristics of Cooperatives and Management-Related Information
- Note: Sampling and questionnaire of PIS will be followed up by the Experimental Design in a separate format after signing contract between PMC/PMU and survey agent.
- In this regard, the applicants are not supposed to prepare the survey plan for the PIS contents at the time of proposal submission.
<Attachment 2>
Project Design Matrix (PDM)
- Generation of sustainable income and improvement of rural human resource quality for Peace Village in Quang Binh Province, Vietnam.
|
Narrative Summary |
Objectively Verifiable Indicators |
Means of Verification |
Important Assumptions |
|
Impacts |
|
|
|
|
Enhancement of the quality of life of People in Quang Binh Province through sustainable income generation and human resource development |
- Income of residents increases by 20% in Project target communes - Poverty rate reduces by 5% point - 75% of TVET trainees acquire stable jobs |
- Baseline, midterm, end line surveys and final evaluation - Annual statistical data of the province |
- Stable political condition - Favorable socio-economic conditions - Stable conditions of public health and natural environment - Sustainable policies for eradicating poverty and for developing agricultural and rural sectors |
|
Outcomes |
|
|
|
|
1. Generation of sustainable income |
1-1. Variation in resident household income (beneficiary resident household income change) |
1. Baseline, midterm and end line surveys |
1. Established agricultural infrastructure in the project area 2. Participation motivated by the poor and the near poor population 3. Participating companies having volition of developing fair value chain system 4. Increase of agricultural production and tourists visiting the province |
|
2. Residents’ enhanced health and increased employment through human capacity building |
2-1. Indices of public health and physical condition (height and weight etc.) 2-2. Employment rate compared to graduates from TVET programs in other regions |
2-1. Nutrition improvement report (statistical materials of DOLISA and DOET of Quang Binh Province) 2-2. Comparative statistical survey in employment and start-ups of graduates from the TVET centers |
5. Active participation of health care workers to the training programs 6. The number of newly enrolled and graduates increased in Agriculture Industry Technology College and TVET centers 7. Support training school entrance and dormitory fees for the students from Quang Binh Province |
|
3. Improvement of living environment for residents |
3-1. Number of people who have access to clean water 3-2. Reduced rate of waterborne diseases 3-3. Frequency of utilizing the constructed road by the residents
|
3-1. Baseline, midterm, end line surveys and final evaluation 3-2. White paper of public health in Quang Binh Province 3-3. Baseline, midterm, end line surveys and final evaluation |
8. Proper operation and maintenance of facilities (screen, filter tank and pipeline of a reservoir) 9. Nonoccurrence of natural disaster due to typhoon and abnormal climate |
|
Outputs |
|
||
|
1-1. Capacity building of small-scale agricultural cooperatives in Quang Binh Province |
1. Participation rate of agricultural cooperative capacity building and education programs |
1. Annual project report |
1. High Tech farming training module has been developed with qualified lecturers ensured. |
|
1-2. Promotion of agricultural microfinance through the establishment of WUDF’s Working Groups and the expansion of their working capital |
2. Number of farm household using microfinance, loan amounts and payback rate |
2. WUDF operation balance sheet and deposit/loan statement by farm households |
2. Complete placement of WUDF and deposit/loan statement by farm households ensured. |
|
1-3. Capacity building of value chain leading companies |
3. Amount of new investment, financial status and sales record (Surrogate index: employment figures)
|
3. Annual project report or Economics Statistics of Quang Binh Province, and financial statements of the companies |
3. Matching fund ensured for new investment by startups, agribusiness and agricultural cooperatives |
|
1-4. On-site training and invitational training in Korea |
4. Prior-post trainee capacity assessment (Surrogate index: enrollment and completion figures) |
4. Prior-post survey of training |
4. Commuting services provided to the trainees for on-site training |
|
2-1. Improvement of public health through enhanced capabilities of female group |
5. Prior-post trainee capacity assessment (Surrogate index: enrollment and completion figures) |
5. Prior-post survey of training, annual project report (Provincial white paper on health sector |
5. Place of training provided to community Health workers and women white paper on |
|
2-2. Enhanced capacity of middle/high school teachers for TVET |
6. Prior-post trainee capacity assessment (Surrogate index: enrollment and completion figures)
|
6. ToT program report (including class evaluation) |
6. Place of training provided to middle/high school teachers |
|
2-3.
Start-up capacity building through TVET based support |
7. Prior-post trainee capacity assessment (Surrogate index: enrollment and completion figures) |
7. Annual project report regarding training institute |
7. Regional startup supporting center established |
|
3-1. Improvement in water resource provision infrastructure and its quality |
8. Completion rate 9. Various indices of water quality |
8. Field survey report of prior to and post-of construction 9. Report of environmental and social impact assessment |
8. Continuous change of awareness for improving environment |
|
3-2. Improvement in transport and access to local agriculture market through newly paved road |
10. Completion rate 11. Convenience of use for farming activities (Surrogate index: frequency of utilizing the constructed road by the residents) |
10. Field survey report of prior to and post-of construction 11. Report of environmental and social impact assessment |
9. Operation & Management budgets acquired and allocated for proper road maintenance by central and regional governments |
|
3-3. Construction of 4 educational facilities in the landmine cleared area
|
12. Satisfaction rate of people in the project Communes |
12. Prior-post survey report of construction (specified in annual project report). |
10. Sustainable education policy of Vietnamese government |