The Opportunity - Sourcing Officer [1]
The position will responsible for handling Save the Children’s end to end sourcing operations by managing and leading all sourcing activities. She or he will support Senior Sourcing Officer in development of relevant reports and other procurement duties to ensure compliance and effective implementation of the SCI policies as well as smooth operation of Save the Children programme in Vietnam
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
Key Responsibilities
1. Take lead and manage sourcing activities
- Be the Sourcing lead for sourcing activities across the Country Ofice and Field Offices in Hanoi, Da Nang, Hai Phong and Ho Chi Minh cities and SCI project areas for goods and services, prepare minutes and provide guidance for the Procurement Committee as needed;
- Ensure bidding procedures are fully compliant with SCI’s policies and procedures and goods and services are purchased to meet identified project needs in quality and time and maximize cost efficiency;
- Submit the request for establishment of the Procurement Committee with the right person and right capacity for evaluation;
- Develop the criteria, Invitation To Tender (ITT), list of suppliers for invitation…etc in accordance with subsequent steps and ensure the fairness and transparency of the sourcing process;
- Prepare benefit report (BAF) for the signed FWAs to submit Asia Regional Office in due time for approval;
- Follow up with sourcing progress and keep track with on-going Framework Agreements (FWAs) for cap limits, duration limit; process termination and extension if applicable;
- Ensure the FWAs are ready for use to meet identified project needs in quality and time and to maximize the value for money in contract award decision;
- Implement market research and analysis, search for new suppliers, take lead in meeting and negotiations with suppliers;
- Discover and partner with trustworthy vendors and suppliers;
- Estimate risks and apply risk minimizing techniques when leading sourcing activities;
- Negotiate pricing and control costs to ensure the most value for money in sourcing activities;
- Ensure correct TIM postings and inventory reports in accordance with SCI’s policies;
- Implement sourcing activities to support emergency response.
2. Managing sourcing and contract module in online procurement system (ProSave System)
- Be responsible for managing the sourcing and contract module in ProSave System;
- Expand the supplier database and ensure supplier registration in Ariba Network;
- Validate new suppliers’ information and upload to ProSave system and support suppliers to solve all data-related problems;
- Process registration of suppliers to Prosave system and maintain the most updated supplier database for all kinds of goods and services as the result of sourcing process;
- Prepare catalogues for for approval and uploading to the ProSave System and the signed FWAs;
- Update all the signed FWAs and contracts together with the related catalogues as the result of sourcing process in the ProSave System.
3. Staff and partner capacity building
- Implement related training on procurement policy and manual for new staff;
- Facilitate the relevant training and give guidance to improve the sourcing activities;
- Conduct market research to engage suppliers to ad-hoc procurements implemented by partners;
- Provide technical support to the bidding process impelemented by partners to ensure the compliance and sourcing efficiency;
- Support Senior Sourcing Officer in building capacity of the relevant staff and partners through training and remote support.
4. Other tasks
- Support Senior Sourcing Officer in reviewing the Procurement Plan and consolidating the needs of all projects and programs to develop the Sourcing Pipeline with a specific implementation roadmap;
- Support Senior Sourcing Officer in coordinating with procurement team and implement sourcing of goods and services based on the Sourcing Pipeline;
- Provide back up support to other team members in their absence when required;
- Back up for procurement team in implementing assigned PRs to meet identified project needs in quality and time, and ensure full compliant with SCI’s policies and donors’ requirements.
Working contacts
- Internal: All staff
- External: Visitors, partners and suppliers
QUALIFICATIONS
- Bachelor’s degree in public administration or graduate degree in related field
EXPERIENCE AND SKILLS
Essential
- 3 years in work experience in administration/supply chain field, 1 working years with NGO is preferable
- Good time-management skills, excellent interpersonal, communication and teamwork skills
- Critical thinker, good problem solving, solid judgement with ability to make good decisions
- Ability to negotiate and sustain networking relationships
- Familiar with sourcing and vendor management and relevant software
- Understanding of market dynamics and sound business judgement
- Comfortable with figures and in collecting, analyzing and interpreting data
- Sense of ownership and pride in his/her performance and its impact on the organization’s success
- Ability to maintain accurate records and documents and to prepare written reports, conclusions, and recommendations.
- Excellent prioritization skill and ability to orgainze and coordinate a variety of work activities
- Fluent English speaking and writing skills
- Good financial management skill
- Has strong sense for compliance
- Computer literacy
- Proven commitment to children’s rights and equality of opportunity.
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize children’s rights and ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information
Please apply using a cover letter and up-to-date CV as a single document and use format. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at:
Job Description - Hanoi - Sourcing Officer - National Only (220003KN) (taleo.net) [2]
If you have any issues with applying via our system, please send an email explaining your troubles to [email protected] [3]
Closing Date for Application: 23rd May, 2022
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties by our global anti-harassment policy.