Accounting/Administration Officer

Hagar International is a Swiss-based Christian organization that is committed to individualized and long-term assistance to its beneficiaries, advocating the strategic use of the social enterprise model as a tool for social rehabilitation and economic empowerment. Hagar works with women and children from devastating backgrounds of violence, abuse and trafficking and supports them in their recovery, rehabilitation, job readiness and ultimately community reintegration.

Hagar Vietnam is currently focusing on two main objectives. A partnership has been developed with the Center for Women and Development under the Women’s Union. Hagar will collaborate with this centre to increase the center’s capacity to deliver high quality recovery services within its residential care facilities for survivors of domestic violence and trafficking. The second objective is to create and implement the Empowerment for Life (EWL) program, which will provide an avenue towards economic empowerment for women. Hagar will partner with existing vocational training programs to develop a program tailored to the needs of these women which will include hard vocational skills along with soft skills, self-development and life skills.

They are currently seeking a qualified Vietnamese national to join our team in Hanoi in the role of ACCOUNTING/ADMINISTRATION OFFICER.

Accounting/Administration Officer (AAO), Hagar Vietnam: Under the supervision of the Country Representative, the AAO will be responsible for:
Financial and Cost Accounting
-Perform full range of accounting activities associated with Hagar’s financial planning, management and administration.
-Maintain appropriate accounting records; balance and reconcile accounts.
-Ensure that accounting methods, procedures and information systems are adequate to meet internal and external requirements.
-Liaise with external auditors as required; Ensure the security of financial systems and the integrity of audit trails.

Financial Reporting
- Provide all financial information required by donors and government including routine financial reporting and reporting to Senior Management as requested.

General Accounting
-Manage Hagar’s banking arrangements and bank records.
-Supervise disbursement of Hagar’s monthly payroll.
-Oversee purchasing of fixed asset items and ensure appropriate approvals obtained.

General Administration
-Ensure staff has current contracts, personal files and that all staff (both domestic and international) are properly registered with relevant authorities.
-Update internal website with Hagar Vietnam information.

Secretarial Support
- Assist the Director in all secretarial tasks, correspondence, reports, presentations, proposals and phone calls.
-Arrange air tickets, hotel booking, accommodation, visas for Hagar employees and visitors as necessary

Office Management
-Maintain a central stock for Hagar Vietnam office, monitor consumption/purchase and ensure economic use
-Assist in purchasing orders according to office and program needs.  Obtain appropriate quotations as necessary
-Monitor the duties and performance of auxiliary staff e.g. IT support, cleaners.

Educational Background/Experience Level Desired: Bachelors degree in accounting or minimum 3-5 years experience in accounting. Experience in office management and/or administration. Experience working with donors and reporting systems.

Skills Desired:
-Management, organizational and administrative skills
-Microsoft Word/Excel/Access
-Advanced level of written/spoken English
-Proven ability to be a team player

Qualities desired:
-High level of integrity and transparency
-Takes initiative
-Responds constructively to direction and feedback
-Accepting and consideration of others
-Committed to Hagar’s Vision and Mission 

All applications must include (1) a letter explaining why you are interested in the position, and how your skills and abilities would be suitable for the position and (2) a curriculum vitae (without photo).

Please email your application to [email protected] by no later than December 5, 2009. In the subject line, please insert the position reference code: Accounting/Administration Officer

Only shortlisted candidates will be contacted.  Please do not make phone
calls. More information about Hagar can be found at www.hagarinternational.org.