Finance Officer

USAID’s “Avian and Pandemic Influenza Initiative”, implemented by Abt Associates Inc., aims to strengthen Vietnam’s public and private capacities to prevent, rapidly detect, and respond to avian and pandemic influenza (API) and other zoonotic threats; and to begin preparing for a possible human influenza pandemic. The technical focus of the project (with special emphasis on USAID’s focus provinces of Hung Yen, Ha Nam, Quang Tri, Can Tho and Kien Giang) includes: (1) Prevention of AI transmission among animals; (2) Prevention of AI transmission to and among humans; (3) Development of pilot activities to improve bio security practices and overall supply chain bio security, including adapting and expanding model rural slaughterhouses; and (4) Improved quality of human case management and infection control.

Based in Hanoi, the Finance Manager, under the supervision of the project’s Deputy Director of Finance and Administration (DDFA), will provide a broad range of accounting and administrative support to project staff.

A. Accounting responsibilities:

• Get vendor invoices and pay them on time after the procurement or event is complete.
• Assist DDFA to prepare monthly wire requests to Cambridge for fund replenishment.
• Record financial data in the Regional Office Voucher (Quicken) system on a daily basis and review same before monthly submissions to Head Quarter.
• Verify the accuracy of activity code charges of all financial transactions (expenses, advances, transfers, etc).
• Examine vouchers and invoices for legality and completion, and prepare paperwork for payments.
• Handle and monitor all tax and social security payments for local-hire staff.
Obtain the tax code from the local consultants to comply with PIT law.
• Prepare and finalize all financial documentation for transactions as required both by USAID and Abt Associates, including making complete audit ready copies of
all ROVs.
• Provide support to audit work.
• Assist Technical staff to provide input for Trainet on a regular basis.
• Prepare monthly payroll for all local hire staff and consultants.
• Create database/spreadsheet to track local consultant payment and due dates,
subcontract payment schedules and other details (LOE).
• Travel to provinces and perform related financial tasks when required. Assist the DDFA to track all budgeted costs by activity codes through monthly
analysis of the ROV.

• Assist the DDFA in annual budgeting and expenditure tracking, pipelines for USAID, quarterly financial reports and cost projections.
• Provide support to DDFA regarding subcontract and consultant management when needed.
• Provide support to workshops and per diem calculations when required.
• Supervise Janitor and Administrative Assistant in the Hanoi Office.
• Perform any other tasks as agreed with the DDFA.

B. Skills/Knowledge Required:

• Bachelor Degree in Accounting, Finance, or other relevant field.
• At least 4 years of professional experience in accounting, budget control, financial management, and/or administrative management is required; more than 4 years of such experience is strongly preferred.
• Experience on other international development projects, especially USAID-funded projects, is highly desirable.
• Fluency in both written and spoken English required.
• A strong command of financial and other computer applications such as MS Word, Excel, Quicken, and Access, as well as a working knowledge of the internet and email.

Please submit a letter of interest and a recent Curriculum Vitae by email to the following address: [email protected].

Deadline for submission:  January 22, 2013