Administrative/ Finance Intern

NATURE OF WORK:

The Full Time Administrative/ Finance Intern will perform a supportive role in covering Administrative/ Finance needs of the office.

Report directly to: Administrative/Finance Officer, Vietnam

MAJOR TASKS AND ACTIVITIES:

Assist Admin/Finance Officer in the following tasks:

1. Administration tasks

- Meet and greet guests to the office and answer telephone calls;
- Make logistic arrangements for lodging, transpiration, workshops/conferences, and for other project and operational activities of the office;
- Ensure efficient filing, tracking and storing system of documents;
- Purchase and maintain office equipment and supplies with appropriate services and venders. Research and identify competitive suppliers for project related equipment and supplies;

2. Finance tasks:

- Manage petty cash
- Enter Financial data into Financial Software
- Support with monthly Finance Report to HQ
- Support with checking financial documents and making payments

3. Human resource

- Support with PIT and Insurance Issues
- Support with recruitment

4. Program related tasks

- Translate office and project related documents (English and Vietnamese);
- Assist Country representative and Eye Health Program Coordinator in program management activities when required

Other tasks may be included to assist Administrative/Finance Officer to ensure smooth running of the office and the project.

DURATION:
6 months, as soon as possible ( preferred starting 1st April 2013)

SKILLS/KNOWLEDGE REQUIRED:

- University graduate;
- Excellent command of Vietnamese (speaking and writing);
- Good knowledge of English (speaking and writing) and able to translate documents (English-Vietnamese);
- Good literacy with major computer applications;
- Working experience with international organizations or NGO(s) preferable.

BENEFITS

- Monthly stipend: VND 3,000,000 net
- Working in INGO environment(net)
- Compulsory social and health insurance

This vacant position needs to be filled immediately. Interested candidates may apply by sending a CV and Letter of Interest by 21 March 2013 to Ms. Don Thi Phuong Lam, Admin and Finance Officer at [email protected] ,and copy [email protected]. Only short-listed candidate will be contacted.