Finance-HR Officer

Norwegian People's Aid (NPA) is an Oslo-based Humanitarian organization working in the fields of Mine Action and Development. NPA’s Vietnam Programme is primarily based on Mine Action and it supports
a project office in Hue and a partner office in Quang Tri. NPA Vietnam is seeking qualified, enthusiastic, experienced Vietnamese national applicants for the position of Finance-HR Officer in charge of Finance and Compensation-Benefits for all NPA staff. The post holder will be based in NPA National office in Ha Noi.

Responsibilities
HUMAN RESOURCES
1. General
• Assist HRAM in procedures and paperwork for recruitment, contracting and leaving staff
• Register for the changes in staff to the Department of Diplomatic Service (DIPSERCO)
• Responsible for administering the personal filing system and updating personnel management system monthly, in both hard and soft files in Knowledge Base and Agresso.
• Assist all activities related to HR or company events or any requests from HRAM
• Take care of yearly staff health check and Accident-Health Insurance

2. Compensation
• Execute monthly payroll, arrange timely and accuracy bank remittance, and prepare monthly payslips for employees
• Complete the final compensation, severance allowance and other paperwork for leaving employees.
• Assist HRAM in participating in salary and benefit survey.
• Evaluates jobs for developing compensation and benefits program when required.
• Submit monthly report (manpower) to HRAM, Country Director or other report related when required.

3. Benefits
• Oversee of social and health insurance, accident-health insurance and other insurance benefits for employees monthly and upon case-by-case basis in coordination with respective staff in field offices.
• Contact social, health offices and labor authorities on providing social insurance book and health care card for employees as per local law.
• Timely update changes on staff list to Insurance provider.
• Prepare paperwork to Social Insurance monthly for HN office staff and supervise field office staff to ensure they do it in a timely manner as per mandatory requirement.

4. Personal Income Tax (PIT):
• Complete monthly PIT declaration for employees, or expatriates and report to Tax Dept.
• Compile annual PIT finalization for employees, or expatriates and report to Tax Department.
• Contact Tax authorities on new issues of PIT and inform to employees promptly.

FINANCE
• Assist FM in maintaining the books of accounts and other financial records of the NPA adhering to the financial standards of NPA financial system to ensure accountability
• Prepare and review the correctness and adequacy of supporting documents submitted for payments with proper account allocation and Initiate appropriate payments to staff and suppliers
• Check, allocate and follow up with relevant staff to clear standing advance
• Daily update and maintain the payroll- and HR database in Agresso software
• Prepare monthly processing payroll of salaries for all NPA Vietnam staff in Agress software
• Receive and review bank debit advices related to staff salary transactions every month
• Process accounting vouchers and other journals into AGRESSO according to the financial policy
• Assist the field offices in the preparation of monthly financial reports. Prepare BS accounts reconciliation on a monthly basic.
• Ensure personnel related accounting are available for audit/management control checks and to arrange disposing files when necessary.

Required qualifications

• Bachelor of Accounting with at least 03 year experience in accounting; knowledge and experience working with accounting software is a plus
• 2 year experience with C & B work is preferred
• HR, local Law and Tax knowledge.
• Possess good analytical and Interpersonal Skills.
• Good time management and organizational skills.
• Able to handle confidential information appropriately.
• Able to work under stress to meet tight deadlines and handling multiple tasks.
• Self-motivated, independent, proactive and familiar with multi-cultural working environment

Interested candidates are requested to submit a CV and a cover letter to NPA via e-mail address to [email protected] .The closing date for applications is 17 June 2013 at 5 pm with a start date as
soon as possible.Women and disabled people are encouraged to apply. Only short-listed candidates will be notified.