Administrator

ABOUT OPERATION SMILE INC. IN VIETNAM

Operation Smile Vietnam is part of a global alliance of Operation Smile Foundations and Resource Chapters dedicated to providing free treatment to children and adults suffering from cleft lips, cleft palates and other facial deformities. Besides, we also conduct Dental missions, Cranio facial, and Micro surgeries with thousands of children receive new smile each year. For 24 years representing in Vietnam, Operation Smile has been bringing hope to desperate Vietnamese children and their families, we are changing lives one smile at a time.

Toward to the 25th Anniversary of our operations in Vietnam (1989 – 2014), we are now looking for a qualified & self-motivated Vietnamese candidate for the position of Administrator, working at our office in HCMC.

Incumbent will be a part of our great team that brings a better life and hope to many disadvantaged children in Vietnam. She/he will be responsible for administering OSV’s office in HCMC and  supporting the Development Team in implementing fund-raising activities.

JOB DESCRIPTION

Provide office support services in order to ensure efficiency and effectiveness within the office
- Receive, direct and relay telephone messages and fax messages
- Pick up and deliver the mail
- Open and date stamp all general correspondence
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings, conferences and conference telephone calls
- Make preparations for Management and/or AC meetings
- Maintain an adequate inventory of office supplies
- Respond to public inquiries
- Provide word-processing and secretarial support

Perform clerical duties in order to maintain administration
- Develop and maintain a current and accurate filing system
- Monitor the use of supplies and equipment
- Coordinate the repair and maintenance of office equipment

Performs receptionist functions
- Answer all incoming calls and handle caller’s inquiries whenever possible
- Re-direct calls as appropriate and take adequate messages when required
- Greet, assist and/or direct donors, visitors and the general public

Support the Office Manager and other staff
- Assist the Office Manager and other staff as requested
- Provide administrative services for the Office Manager

Perform other related duties as required

REPORT TO:     Office Manager in HCMC and Development Director.

The incumbent must have proficient knowledge in the  office administration’s area and an understanding of relevant legislation, policies and procedures. Interested candidates are invited to send application letters with most recent photo and resumes to:

Mrs. Tran Thu Huong
Finance and Admin Director
Operation Smile Viet Nam
4th Floor, 16 Ngo Quyen, Hanoi

Or e-mail to [email protected]

Closing date of applications: 4PM - 28 June 2013